Eligibility Determination Date: Special Education
The Timely Initial Evaluations (Indicator 11) pilot will continue into the 2023-24 school year. Indicator 11 data collection pilot started in 2022-23. The Indicator 11 project will help record the date of parental consent and the date of the evaluation for special education eligibility in WISEdata Portal and WISEdash for Districts. It will also improve the collection, quality, and use of our data about how students are receiving timely evaluation for special education eligibility, which is their right under federal law.
Eligibility Determination Date: This is the date (month, day, and year) when the determination of whether or not a disability category and need for specially designed instruction was made.
The date of the eligibility determination is the date the Individualized Education Program (IEP) team meets and determines whether the student is or continues to be a ‘child with a disability.’ If the student has met the criteria to receive special education services, the date of eligibility determination also (1.) is the date the child is admitted into special education, and (2.) begins the 30-calendar-day timeline in which the IEP team must meet to develop an IEP and determine a student’s placement.
The Eligibility Determination Date must be on or after the Consent to Evaluate Received Date.
Note for Pilot Year:
Indicator 11 data collection is currently in its pilot school year for the 2022-23 school year. The Indicator 11 project will help record the date of parental consent and the date of the evaluation for special education eligibility in WISEdata Portal and WISEdash for Districts. It will also improve the collection, quality, and use of our data about how students are receiving timely evaluation for special education eligibility, which is their right in federal law.
FAQs, Details, and Use Cases
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Do timelines count by school days or calendar days? All special education evaluations adhere to calendar days, not school days. If that timeline falls across a holiday break or other time off of school, the LEA needs to plan accordingly within that time frame. Failure to perform the evaluation within the timeframe is an instance of noncompliance, which is important for monitoring and for the DPI special education team's annual reporting. For evaluations that occur outside the timeframe, there may be allowable exceptions.
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If LEAs are unable to complete the initial special education evaluation within the 60-day timeline, then the LEA will need to provide either an Evaluation Delay Reason OR an Evaluation Late Reason. Do not enter both. If the completion of the evaluation is uncertain due to one of the reasons above, an Evaluation Delay Reason should be provided.
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For more information refer to the Timely Special Ed Evaluation, the Evaluation Delay Reason, and the Evaluation Late Reason data element pages.
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