Student Homeless Program Association

Student Homeless Program Association: WISEdata

Homeless program association is created when a student’s Homeless Status is true.

If homeless information is submitted on a student, then the student's record will display a Homeless value in the Student Details in WISEdata.
If no homeless information is submitted, this record would default to “No Data” and no record will display in WISEdata.

The Homeless program association will link to and reference the student's school and student records.

Start the homeless program association once you have verified the student meets the definition of homelessness, based on Section 725 (2) of McKinney-Vento Homeless Assistance Act, Subtitle VII-B, reauthorized by Title IX, Part A of Every Student Succeeds Act (ESSA) (42 U.S.C. 11434A(2)).

Students who are homeless lack a fixed, regular, and adequate nighttime residence and include students who:

are sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason; are living in motels, hotels, or camping grounds due to the lack of alternative adequate accommodations; are living in emergency or transitional shelters; or are abandoned in hospitals;
have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings (within the meaning of section 103(a)(2)(C));
are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and
are migratory children who qualify as homeless because the children are living in circumstances described in (1) through (3) above.

Homeless status is submitted only when it is true (i.e., when the above requirements are met). When the student doesn't meet one of the above situations, the student is identified as not qualifying as homeless.

It will track if a student was experiencing homelessness at any point during a given school year and the student education outcomes. Every school a student attends while identified as homeless should submit the student as homeless; multiple schools will submit this data if the student has multiple enrollments while experiencing homelessness during the year.

The student Homeless Program Association record will track if a student was homeless at any point during a given school year and the student's education outcomes. It includes the following data elements:

a Program Type of Homeless
a Program Name of Education for Homeless Children and Youth (EHCY)/
Homeless Begin and End Dates: When the Homeless program is submitted, you will be required to enter a Homeless Begin Date. The important point about the time period submitted for the homeless program association is that two homeless records cannot overlap within the same school during a given school year.

Business Logic Rules, Homeless Begin Dates:

Value displays in WISEdata Portal as: MM/DD/YYYY

A Homeless Begin date identifies when the student first became homeless during the current school year for the school holding the current enrollment.

Business Logic Rules, Homeless End Date:

Value displays in WISEdata Portal as: MM/DD/YYYY

While a student is experiencing homeless, the End Date should be left blank.

A Homeless End Date will be entered when the student is no longer identified as homeless.

Homeless End Date must be within the current enrollment period (i.e., current school year) OR
or must reflect the last day of the current school year.

Homeless Primary Nighttime Residence: This data element indicated the kind of impermanent housing or lack of housing where the student stays at night. This value is a required field for homeless children and youth as individuals who lack a fixed, regular, and adequate nighttime residence.
- Value displays in WISEdata Portal as a single letter code (S, D, H, U) representing one of four residential categories.
Homeless Unaccompanied Youth: Homeless Unaccompanied Youth states whether or not homeless children or youth are in physical custody of a parent or legal guardian. This value is a required field for homeless children and youth as individuals who lack a fixed, regular, and adequate nighttime residence.
- Value displays in WISEdata Portal as: TRUE/FALSE

Uses

Homeless data will be used to meet disaggregated data requirements of the United States Department of Education using the Education Data Exchange Network (EDEN). At a minimum, disaggregated enrollment, dropout, graduation, and assessment data will be provided. The primary purpose of the data will be to determine the status of the education of students experiencing homelessness in general and to evaluate the effectiveness of programs supported by the McKinney-Vento Homeless Assistance Act (under ESSA Title IX, Part A). This data element is required for all students in all WISEdata records regardless of whether or not the district receives McKinney-Vento grant funds.

FAQs, Details, and Points to Note

General Reporting Info for Homeless Data

Homeless Data Questions: Questions about homeless status for WISEdata purposes should be answered based on this webpage and definitions provided by the McKinney-Vento Homeless Assistance Act.
- Please contact your district homeless liaison for clarification or further guidance before entering a student as homeless in WISEdata.
- Visit the Education for Homeless Children and Youth webpage for more information.
1. If you have further questions regarding the definition of homeless status, please contact an EHCY state coordinator.
Reporting Homeless Data for Homeless Counts in WISEdash: When the Wisconsin Department of Public Instruction (DPI) submits district-level homeless data to the US Department of Education, all WISEdata records for every school in the district will be considered. Homeless counts will be cumulative and unduplicated across the district.
- Business logic for federal homeless reporting regulations: a student will be reported as homeless for the entire school year if a student is homeless at any point in the school year.
  - If the student is reported as homeless in school A, then transfers to school B and then to school C, they are homeless all year at whatever school ha the WISEdash data)
- Intra-District Transfer (different schools within one district):
  - a student transfers to different schools within one district (from school A to school B to school C), and
  - the student was homeless while enrolled in school A and school B, but not homeless while enrolled in school C, then
  - the student will be counted once as homeless on district level reports.
- Inter-District Transfer (different schools within more than one district):
  - a student transfers from school A in district A, then moves to schools B and C in district B, and
  - the student was homeless while enrolled in school A and school B, but not homeless while enrolled in school C, then
  - the student will be counted once as homeless on district level reports.
  - The student will also be counted as homeless on school-level reports for school A and school B if school-level reports are required.
School Enrollment Period: During each school term, each school enrollment period should be considered separately for purposes of submitting a student's homeless status to DPI. Note that if a student in school A is homeless at any point during school term X, continues at school A for school term X+1, but is not ever homeless during school term X+1, then the student is counted as homeless in school A during school term X and is not counted as homeless in school A during school term X+1.
- If, during the school year, a student transfers from District A to District B and the student’s homeless status changes (District A = not homeless; District B= homeless), the student’s current homeless status will display for District A, not the previous value

Intra-District Homeless Data Reporting: Transfers within One District (District A)

Student Enrolled in Same School (School A) and Homeless for Entire School Year:
- School A submits:
  - Student Homeless Program Association because this is where the student is enrolled. This links the student and their school of enrollment to the EHCY program.
  - Begin Date is the date the student was first identified as homeless within the enrollment period; this may or may not be the enrollment start date.
  - Homeless Primary Nighttime Residence Type code value.
  - Homeless Unaccompanied Youth true/false value.
  - End Date is entered when the student is no longer homeless because the student secures permanent residence or at the end of the school year. If the student is homeless for the entirety of the school year, enter the last day of school as the end date to close that program record for year-end reporting. The end date must be within the current enrollment period (i.e., current school year).
Student Enrolled in Same School (School A) for Entire School Year but Homeless Temporarily:
- School A submits:
  - Student Homeless Program Association because this is where the student is enrolled. This links the student and their school of enrollment to the EHCY program.
  - Begin Date is the date the student was first identified as homeless within the enrollment period; this may or may not be the enrollment start date.
  - Homeless Primary Nighttime Residence Type code value.
  - Homeless Unaccompanied Youth true/false value.
  - End Date is the date when the student finds permanent residence, which can be any time during the enrollment period (i.e., up until and including the last day of school for the current school year).
Homeless Student Transfers Schools (School A to School B) in Same District (Intra-District, both schools in District A) and Homeless for Entire School Year:
- School A (District A) submits:
  - Student Homeless Program Association because this is where the student is enrolled. This links the student and their school of enrollment to the EHCY program.
  - Begin Date is the date the student was first identified as homeless within the enrollment period; this may or may not be the enrollment start date.
  - Homeless Primary Nighttime Residence Type code value.
  - Homeless Unaccompanied Youth true/false value.
  - End Date is left the End Date null because the student has not yet found permanent residence. If the student is homeless for the entirety of the school year, enter the last day of school as the end date to close that program record for year-end reporting. School B submits (District A): (once student transfers)
Student Homeless Transfers Schools (School A to School B) in Same District (Intra-District, both schools in District A) but Homeless Temporarily:
- School A (District A) submits:
  - Student Homeless Program Association because this is where the student is enrolled. This links the student and their school of enrollment to the EHCY program.
  - Begin Date is the date the student was first identified as homeless within the enrollment period; this may or may not be the enrollment start date.
  - Homeless Primary Nighttime Residence Type code value.
  - Homeless Unaccompanied Youth true/false value.
  - End Date is the date when the student finds permanent residence, which can be any time during the enrollment period (i.e., up until and including the last day of school for the current school year).
- School B submits (District A): (once student transfers)
  - No Homeless information data for the student because the student has not been identified as homeless during the enrollment period with School B.
  - However, as described in Reporting Homeless Data for Homeless Counts in WISEdash, school B will see the student’s homeless count in WISEdash.

Inter-District Homeless Data Reporting: Transfers across Multiple Districts (District A to District B)

Homeless Student Transfers Districts from (School A in District A to School B in District B) and Homeless for Entire School Year:

School A (District A) submits:
- Student Homeless Program Association because this is where the student is enrolled. This links the student and their school of enrollment to the EHCY program.
- Begin Date is the date the student was first identified as homeless within the enrollment period; this may or may not be the enrollment start date.
- Homeless Primary Nighttime Residence Type code value.
- Homeless Unaccompanied Youth true/false value.
- End Date
  - is initially left null because the student hasn't yet found permanent residence, AND
  - is the date when the student finds permanent residence, which can be any time during the enrollment period (i.e., up until and including the last day of school for the current school year) when the student leaves district A.
School B submits (District B): (once student transfers)
- Student Homeless Program Association because this is where the student is enrolled. This links the student and their school of enrollment to the EHCY program.
- Begin Date is the date the student enrolled.
- Homeless Primary Nighttime Residence Type code value.
- Homeless Unaccompanied Youth true/false value.
- End Date
  - is initially left null because the student hasn't yet found permanent residence, AND
  - is the last day they received services (Exit Date) when the student leaves district A, OR
  - is the date the student finds permanent residence and must be within the enrollment period.
Homeless Student Transfers Districts from (School A in District A to School B in District B) and Homeless Temporarily:
- School A (District A) submits:
  - Student Homeless Program Association because this is where the student is enrolled. This links the student and their school of enrollment to the EHCY program.
  - Begin Date is the date the student was first identified as homeless within the enrollment period; this may or may not be the enrollment start date.
  - Homeless Primary Nighttime Residence Type code value.
  - Homeless Unaccompanied Youth true/false value.
  - End Date
    - is initially left null because the student hasn't yet found permanent residence, AND
    - is the last day they received services (Exit Date) when the student leaves district A, OR
    - is the date the student finds permanent residence and must be within the enrollment period.
- School B submits (District B): (once student transfers)
  - No Homeless information data for the student because the student has not been identified as homeless during the enrollment period with School B.