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Completed School Term

Completed School Term: WISEdata

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Completed School Term identifies whether or not a student completed the most recent school term (year). 'Yes' would typically be expected only in the most recent enrollment record for the school term.

A student should be marked Yes, Completed School Term, so long as the student completes all the required course and school requirements. Even if a student leaves early for a summer trip or graduates early, if the student met all the requirements, mark that the student completed the school term.

Data Element Description/Comments
Yes (Y) Student completed the most recent school term.
No (N) Student did not complete the most recent school term.

 

USES: Completed Term is one factor in determining dropout year, maximum age exit type, and the need for promotion indicator. Students who complete the school term count in the denominator in calculating dropout and retention/promotion rates.

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Collection

Retention, Dropout  *Note, all data elements flow into WISEdata at all times, not only during specified collection snapshots.

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Related Validations & Data Elements

6567, 6568, 6569, 6570, 6571, 6572, Enrollment and Exit Dates, Exit Types                                                                                          

 

FAQs, Details, and Points to Note

 

  1. Choice Students: Choice Schools must not send sSA:repeatGradeIndicator. Public Schools will send this if, and only if, the SSAWE:Completed School Term = Yes. For parentally-placed private (PPP) students, both the public school and the Choice school should report that the student completed the school term. You may still receive a warning, such as 6567 - Completed School Term is 'Yes', in multiple enrollment records for multiple districts or agencies. The warning displays because the information may or may not be correct but requires review to decide. If the data is correct, as in both schools reporting the PPP student as completing the school term, the warning can be acknowledged and will require no further action.
  2. Completed School Term: For parentally-placed private (PPP) students, both the public school and the Choice school should report that the student completed the school term. You may still receive a warning, such as 6567 - Completed School Term is 'Yes', in multiple enrollment records for multiple districts or agencies. The warning displays because the information may or may not be correct but requires review to decide. If the data is correct, as in both schools reporting the PPP student as completing the school term, the warning can be acknowledged and will require no further action.
  3. Cohort Calculation: A 12th grade student who completes the school term, but does not exit as a High School Completer, remains in the school's graduation cohort even when the student is marked as known to be continuing. This reflects that the student was expected to graduate but did not. If a 12th grade student transfers to another school mid-year,  at a point where he or she is expected to continue classroom work to finish course credits in the new school,  completed term should be set to 'No'.
  4. Runaways: 

    A student who has run away from home, is not attending school, has an unknown location, and does not return by the end of the school year will most likely be reported as not completing the school term (Completed School Term = N). However, if the student meets school-defined criteria, he or she may be marked as having completed the year (Completed School Term = Y). Schools set this criteria on many factors like completed course work, sufficient attendance, and earned credits.

 

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