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Eligibility Evaluation Type

Eligibility Evaluation Type: Special Education

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Eligibility Evaluation Type (Initial): Timely Initial Evaluations (Indicator 11) always refers to an initial special education evaluation. Indicate this with code value ( I ). Eligibility Evaluation Type identifies whether the evaluation being completed is an initial evaluation or a re-evaluation, and in some cases will result in a situation where eligibility is not determined.

An initial evaluation is when the student being evaluated does not currently receive Special Education Services and has not been evaluated before. Indicator 11 refers specifically to initial evaluations that result in a student qualifying for special education services and, therefore, an Individualized Education Program (IEP).

IEP re-evaluation occurs for a student who currently receives Special Education Services and is being evaluated again as part of the IEP process. Other Indicators in the SPP refer to re-evaluations.

Data Submission Details

DPI is requiring Timely Initial Evaluations (Indicator 11) data to be reported through WISE to better support our local educational agency (LEA) staff time and efforts by reducing the number of applications they need to access to report required data.

Beginning immediately, all data element fields must contain valid data or will be found to be in error (not warning) status.

Starting with the 2023-24 school year and onwards:

  • DPI will get Indicator 11 from data submitted by LEAs into WISEdata.
  • All Indicator 11 data elements must be submitted by all LEAs each school year through WISEdata.
  • Starting with the 2023-24 school year, all LEAs will report Indicator 11 data annually through WISE. In the past, only LEAs “in cycle” were required to submit data in any given year.
  • The first instance of Indicator 11 data being collected as part of the 23-24 Year-End collection in a snapshot will be December 10, 2024, during the 2024-25 school year.

In order to ensure that the data is valid and reliable, please note the following:

  • All students who are evaluated for special education must have a WISEid (for children below compulsory school age or parentally placed in private or home-based schooling, please visit the Student Education Organization Responsibility Association (SEORA) data element page.
  • NOTE: Data cannot flow to DPI unless it is entered in your SIS. To resolve issues around data that is entered into the SIS that isn’t flowing to DPI, LEAs need to work with their vendor support staff to resolve data flow issues.

FAQs, Details, and Use Cases

 

  1.  What kinds of special education evaluation types are there? Initial evaluations are special education evaluations being completed for the first time on a student. The results of this initial evaluation will determine whether or not that student qualifies to receive special education services or not. If it is determined that a student does qualify to receive services, then a new, 30-day timeline begins to create that student’s Individualized Education Program (IEP) specifying that nature and type of supports deemed appropriate. Once a student has an IEP, they must undergo revaluations to determine if IEP goals were met, to revise the IEP as needed to provide required support for changes coinciding with the student or location (i.e., moving from elementary school to a middle school setting), or dismissal from the special education program.

  2.  Which kind of special education evaluation type applies to Indicator 11 data? Timely Initial Evaluations (Indicator 11) always refers to an initial special education evaluation.

 

For more information refer to the Timely Special Ed Evaluation data element page.


 
To contact the DPI Special Education Team, submit a Special Education Team Help Ticket, or call: 1 (608) 266-1781
 
If you need assistance from the Customer Services Team, please submit a WISE Help Ticket.
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