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Residency: Pupil Count Pilot Program

Residency for Pupil Count for Membership: School Finance

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PILOT YEAR (2022-23 SY)

SELECT LEAs and SIS VENDOR PARTICIPANTS ONLY

Wisconsin School Finance Portal (WiSFiP) - Pilot Project for 2022-23 SY

Residency is the indication of a student’s legal residence relative to the boundaries of the public school attended, and its administrative unit. The WiSFiP Pupil Count Pilot module contains a variety of residency status descriptor codes to indicate the location and nature of each student’s residency status.

 

USES: Residency is used to determine Membership, and whether Membership is claimed by the resident district or the non resident district.

 

LEAs using the WiSFiP Pupil Count for Membership module during the 2022-23 school year must submit a membership attribute for each pupil enrolled in their school/district. 

Resident - residency Status Descriptor
Code Value Description
R - HOME Resident - Homeschooled
R - OUTSIDEAGE Resident - Outside age eligibility
R - PRIVATE Resident - Private school
'NULL' MPS resident student attending a partnership school
'NULL' Resident student enrolled in a section 118.5 contract
'NULL' Resident student enrolled in an Early College Credit Program
'NULL' Resident student enrolled in a Youth Apprentice Program

 

Non Resident - Residency Status Descriptor
Code Value Description
NR-9-18ST Non Resident - 9-18 weeks special tuition
NR - 66.03 Non Resident - 66.03
NR -CCDEB Non Resident - CCDEB
NR - CESA Non Resident - CESA
NR - Chapter 220 Non Resident - Chapter 220
NR - CH ( pending ) Non Resident - Children’s hospital
NR - HOME Non Resident -Home-schooled
NR - JUV ( pending ) Non Resident - Juvenile facility / jail
NR - OUTSIDEAGE Non Resident - Outside Age Eligibility
NR - OE Non Resident - Open Enrollment
NR - T Non Resident - Tuition
NR - TP Non Resident - Tuition paid by Parent
NR-TW Non Resident - Tuition Waiver

RESIDENT Use Cases, Details, and FAQs

1. Resident Students Receiving Primary Educational Services: Resident students to whom the school district is directly providing educational services are eligible for inclusion in pupil counts. The resident district submits the enrollment record for the student.

2. Students who Attend their Resident District Part-time: Use the residency status code of either R-HOME, or R-PRIVATE.

3. Resident Students who are Primarily Homeschooled and Taking Courses in a Resident Public School: Students who are enrolled in home based private education (homeschooled) who also attend public school in their district of residence in grades K-12 are eligible to receive state aid for a maximum of two courses a day.

  • Resident district must add up instructional minutes of each class. Refer to the data element page on Part Time Instructional Minutes for more details.

4. Resident Students who are Primarily Private Schooled and Taking Courses in a Resident Public School: Students who are enrolled in a private school who also attend public school in their resident district are eligible to receive state aid for a maximum of two courses a day, but only for grades 9-12. 

  • Resident district must add up instructional minutes of each class. Refer to the data element page on Part Time Instructional Minutes for more details.

5. Resident Students with an Age that is Outside the Age Requirements for Grade Levels: In the WiSFiP Pilot Program, ‘Outside Age’ students are not submitted to DPI for accountability/membership purposes. Exclude them from resident and nonresident counts.

  • Use the (M) Membership enrollment type with outside age students who attend school in their resident school/district - AND - at least one of the following items applies to that student:
    • Student is counted in the preschool program, but is under three years of age as of the count date and does not have an IEP
    • Student is counted in the K4 program but is under four years of age as of September 1 of the current school year, and does not meet early entrance guidelines under Wis. Stat. §120.12(25)

    • Student is counted in the K5 program but is under five years of age as of September 1 of the current school year, and does not meet early entrance guidelines under Wis. Stat. §120.12(25)

    • Student is counted in the grades 1-12 program, but is under six years of age as of September 1 of the current school year, and does not meet early entrance guidelines under Wis. Stat. §120.12(25)

    • Student is counted in the grades 1-12 program, is in special education, but turned 21 years of age or older as of the first day of the current school term

    • Student is counted in the grades 1-12 program, is regular education, but turned 21 years of age or older as of the first day he/she receives instruction

6. Resident Students Enrolled in a Section 118.15 Contract: Students enrolled in a section 118.15 contract, generally referred to as GED, HSED, or CBO program, are eligible for inclusion in pupil counts. Refer to Instructions for the PI 1563 Workbook and Pupil Count Report for more details. In the former pupil count submission, the School Finance team required LEAs to identify the student as 118.15 contract. In the new process it is not required to identify these students separately. These students are added to resident pupil count / headcount.

7. Resident students enrolled in an Early College Credit Program (ECCP): Students enrolled in Early College Credit Programs for which the district is paying full-time instructional (tuition) costs are eligible for inclusion in pupil counts. In the former pupil count submission, the School Finance team required you to identify the student as ECCP. In the new process it is not required to identify separately. These students are added to resident pupil count / headcount.

8. Resident students enrolled in a Youth Apprentice Program: Students enrolled in Youth Apprentice programs for which the district is paying full-time instructional (tuition) costs are eligible for inclusion in pupil counts. In the former pupil count submission, the School Finance team required you to identify the student as YA. In the new process it is not required to identify separately. These students are added to resident pupil count / headcount.

9. FOR MPS ONLY - Use Cases for Head Count: Resident Students - Sending a Student Who’s Attending a Partnership School (not including PPP, part-time home/private school): Students attending a partnership school (at-risk program designed to meet high school graduation requirements in the school district or within 5 miles of the district) are included in the pupil count. In the former pupil count submission, DPI’s School Finance team required you to identify the student as partnership. In the new process it is not required to identify separately. These students are added to resident pupil count / headcount.

 

Nonresident Use Cases, Details, and FAQs

1. Nonresident Students Attending a District Under a Contract Agreement Between the Resident District and the Non-resident District: These students are added to resident pupil count / headcount. If a resident district is in contract with a nonresident district, then the nonresident district (same as the attending district) submits the enrollment of the student, and residency status on enrollment is the name of the contract such as:

NR-66.0301

NR-CESA

NR-CCDEB

NR-Tuition

NR-Tuition Program

NR-Chapter220

NR-9-18 week Special Tuition

 

NR-Open enrolled

NOTE: The resident LEA is always dependent on the Submitting LEA to report the student enrollment correctly and in a timely manner to WISEdata.

a. Students Attending Cooperative 66.0301 Program Classes Held in Another District: The resident district submits the enrollment record for the student as part of a tuition program for whom tuition is paid by the resident district. These students are added to resident pupil count / headcount.

b. Students Attending CESA Programs Held in Other Districts: These students are added to resident pupil count / headcount when tuition is paid by the resident district.

c. Students who are Jointly Enrolled Between their Resident District and the CCDEB: These students are added to resident pupil count / headcount. The resident district does NOT count the student for state aid (membership) because the CCDEB is paying tuition to the district for the education provided to the students who are jointly enrolled. Students enrolled in public school and CCDEB are also collected in a separate report.

d. Students Attending a Non-resident District Under the ‘9 -18 Weeks Special Tuition” Program: These students are eligible for inclusion in resident pupil count / headcount so long as they do not achieve residency status during their enrollment. If the resident district pays tuition to the nonresident district, then the resident district counts this student for state aid / membership. If the tuition is being paid by a parent, then the resident district cannot count the student for state aid / membership.

e. Students Attending a Non-resident District through Open Enrollment: These students are eligible for inclusion in resident pupil counts / headcounts when the resident district pays tuition. The nonresident (same as attending district submits the enrollment record.

f. Students Attending Inter 220 (Chapter 220) Programs Held in Other Districts: These students are eligible for inclusion in pupil counts / headcounts for both the resident district AND attending district, but the student FTE is calculated separately.

  • Intra 220: LEA must upload the Intra 220 student file on WiSFiP. Make sure to include the student’s WISEid within the file.

g. Non-resident Student with an Age that is Outside the Age Requirements for Grade Levels: In the WiSFiP Pilot Program, ‘Outside age’ students are not submitted to DPI for membership / accountability purposes. Exclude them from resident and non resident pupil counts / headcounts. Use the (M) Membership enrollment type with outside age students who attend school in their resident school/district - AND - at least one of the following items applies to that student:

  • Student is counted in the preschool program, but is under three years of age as of the count date, and does not have an IEP
  • Student is counted in the K4 program, but is under four years of age as of September 1 of the current school year, and does not meet early entrance guidelines under Wis. Stat. §120.12(25)

  • Student is counted in the 5K program, but is under five years of age as of September 1 of the current school year, and does not meet early entrance guidelines under Wis. Stat. §120.12(25)

  • Student is counted in the grades 1-12 program, but is under six years of age as of September 1 of the current school year, and does not meet early entrance guidelines under Wis. Stat. §120.12(25)

  • Student is counted in the grades 1-12 program, but is special education, and turned 21 years of age or older as of the first day of the current school term

  • Student is counted in the grades 1-12 program, but is regular education and turned 21 years of age or older as of the first day he/she receives instruction

2. Non-resident Students Attending a District Involving Tuition:

a. Students Attending a Non-resident District whose Tuition is Being Paid for by the Parents: These students are eligible for inclusion in nonresident (same as attending resident) pupil counts / headcounts. When parents are paying the tuition, the resident district is not paying tuition, so the resident district may not claim enrollment or financial aid.

b. Tuition Program for which Tuition is Paid by the Resident School District: These students are eligible for inclusion in resident pupil counts / headcounts when the resident district is responsible for the tuition, as per Wis. Stat. §121.78 (students attending a nonresident district as part of a tuition program paid for by the resident district), and Wis. Stat. §118.153 (a resident district has purchased seats for an alternative program and is responsible for tuition of a student attending said program).

c. Students Attending a Non-resident District through Tuition Waiver: These students are eligible for inclusion in resident pupil counts / headcounts. Students are eligible to count under the tuition waiver category when the student is a resident - AND - meets ALL of the following criteria:

  • Student is attending another Wisconsin school district under Wis. Stat. §121.84 (4)(a)

  • Student was a nonresident of the school district on the second Friday in January of the previous school year

  • Student was enrolled in the nonresident district continuously from the second Friday in January to the end of the school term of the previous school year

  • Student became a resident of the school district after the first Monday in February of the previous school year and

  • Resident district sends payment for services directly to the district of attendance, or as an adjustment from the state.

3. Non-resident Students Attending Part Time:

a. Student who is Primarily Receiving Home based Private Education (homeschool) and Taking Courses in a Non-resident Public School: Students who are enrolled in home based private education (homeschooled) who also attend a nonresident public school in grades K-12 are eligible to receive state aid for a maximum of two courses a day. The nonresident district can submit FTE = 0.25 per course, per pupil up to a maximum of 0.50 FTE (two courses) per pupil. If a student is attending non resident district part time, then residency status is: NR-HOME.

 

Use Cases for PK, 3-Year-old Programs, Head Start and ‘Other’ Students

1. Students in a School Operated Head Start Program: These students are eligible for inclusion in resident pupil counts ONLY WHEN that student also has an IEP and receives special education services. The student will be reported in the preschool special education category, not under Head Start. PK Head Start students with an IEP are added to preschool resident headcount.

  • The attending district submits the enrollment record and the sSEPA record with preschool grade level.
    • Residency status as ‘NULL’

    • Is Primary = True

    • Enrollment type = P

2. Students Attending a Title I Funded Preschool: These students are not submitted to WISEdata. LEAs will manually enter these students in the Pupil Count module in WiSFiP.

3. Students Attending Programs that are Birth through Age 2– Special Education: These students are not submitted to WISEdata. LEAs will manually enter these students in the Pupil Count module in WiSFiP.

4. Students Attending 3-year-old Non Special Education: These students are not submitted to WISEdata. LEAs will manually enter these students in the Pupil Count module in WiSFiP.

5. Students who Counted in the ‘OTHER’ area: These students (i.e., peer model students) are not submitted to WISEdata. LEAs will manually enter these students in the Pupil Count module in WiSFiP.

 

DPI welcomes the opportunity for LEAs to report the challenges they face when entering these students into WISEdata by submitting a Help Desk ticket so that we can better assist them.

 

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