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Repeat Grade Indicator

Repeat Grade Indicator: WISEdata

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Promotion occurs when a student has made sufficient progress over the course of the school year to advance to a higher grade level. WISEdata collects a repeat grade indicator. The school in which the student completed the school term must identify whether a student is expected to repeat the same grade level in the following school year. For a student transferring to a new district, the grade level in the following school year is not relevant; answer repeat grade indicator considering the grade the student would have attended if he or she remained in your district.

USES: For public reporting purposes, data will be aggregated by grade level placement. Year-to-year changes in grade level placement in the same district will be used in public reporting of grade advancement/retention rates. Grade advancement/retention and habitual truancy are not publicly reported for students at the K3, K4, or PK grade levels. Dropouts are not publicly reported for students at the K3-6 grade levels. Grade level placement is also used in the generation of WSAS roster files.

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Retention      *Note, all data elements flow into WISEdata at all times, not only during specified collection snapshots.      

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Related Validations & Data Elements

6376, 6581, 6582, 6633, Completed School Term, District, Enrollment and Exit Date   

FAQs, Details, and Points to Note


  1. One Grade Level: Each student may have only one grade level placement at any given point in time.
  2. SPR: Year-to-year changes in grade level placement within the same district will be used in reporting grade advancement/retention as part of the Wisconsin School Performance Report.
  3. District High School Credit Requirements: Districts are free to establish, for local purposes, separate grade level placement standards lower than the above minimum threshold credits-earned numbers from grades 10 through 12 as long as grade level placement data submitted for for DPI data collection purposes are consistent with the minimum threshold credits-earned numbers in the table above. Districts may establish additional or more rigorous requirements for placement at grades 10 through 12 and use these requirements for DPI data collection purposes.
  4. Students with Disabilities: Grade level placement of students with disabilities may be based on chronological age in the case of students with the most significant cognitive disabilities who may have grade level achievement standards that are different from those that apply to other students.
  5. Disability & Retention: For public reporting purposes, students with disabilities at grade 12 will not be counted as retentions if they continue at grade 12 for multiple years prior to high school completion.
  6. Date Determination: Grade level placement is determined as of a specific date. For WISEdata count date records, that date is the count date. For other WISEdata collections, that date is the exit date from the school or the end of the school term, whichever occurs first. If the student was promoted on the exit date, then submit the grade level placement in effect just prior to promotion.
  7. School Directory: Grade level placement must be consistent with the grade range submitted for the school in the School Directory application. GRADE ORDER: K3, K4, PK, KG, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12. If the grade range reported in the School Directory application is incorrect, district staff authorized for School Directory update can revise the grade range. After grade ranges for schools become final in January for the current school year, changes can no longer be made. 
  8. Grades 10-12: For grades 10 through 12, grade level placement is based on accumulation of the minimum number of credits specified in the table above. The assumption is that each year a student would accumulate at least one fourth of the credits required to graduate. To be reported as beginning a specific grade, a student may have a deficit of credits not greater than one-seventh (1/7) of the expected credit accumulation towards the district's high school graduation requirements. For example, a student with 7.0 credits as of the beginning of the fall semester could be reported at up to the tenth grade level at that time. Districts may establish additional or more rigorous requirements for placement at grades 10 through 12 and use these requirements for DPI data collection purposes.
  9. Completed vs. Uncompleted School Term: Grade Indicator should not be sent for students who did not complete the school term.

    When Completed School Term = Yes, then the district should enter whether or not the student is expected to repeat the same grade, if the student were to continue in their district the next school year.


    • The actual grade level of a student between two school years in not relevant when two different school districts are involved. The Repeat Grade Indicator is entered solely by the district exiting the student with CST = Y to state what they would have done if the student did continue there in the next school year.

Submit questions, comments, and suggestions about WISEdata to the DPI Online Help desk Application.


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