Contract Salary: WISEstaff
Contract Salary is the total amount of money specifically cited in the regular contract between the staff member and the hiring LEA or stipulated to be paid to the employee before deductions. Do not include pay for extra duties, e.g., coaching, advisor to student, etc. The National Education Association (NEA) has requested that states report only “regular” salaries for instructional staff. NEA specifically says states: should not include salaries for “extra curricular” duties” or payments for teaching summer school.
You're required to report only “regular” salaries for instructional staff, i.e., staff with assignment type of codes of “0” Professional - Special Education and “1” Professional - Regular Education.
You're NOT required to report salaries for subcontracted individuals or staff with assignment type codes of: “2” Short-Term Substitute - Extra Curricular Activities, “3” Support - Regular Education, and “4” Support - Special Education.
The salary format does not accept decimal places, and numbers should be rounded to nearest dollar between $0-300,000. Leave the Contract Salary field blank when it does not apply to a specific assignment area and position code combination.
- For valid combinations of Assignment Areas and Position Codes, see the Assignment Code List.
- For details on the School Financial Services Salary Definition, see FAQ #2 below.
- For Direction on how to access information in the "100 Salaries" from the current WUFAR Book, see FAQ #3 below.
USES: This data element tracks information about a particular staff member's reported salary as attached to position and assignment records in WISEstaff and is needed for National Education Association reporting.
FAQs, Details, and Points to Note
- WISEstaff Salary FAQ: See more specific answers about experience questions in this Salary FAQ knowledge base article.
- School Financial Services Salary Definition:
Used with all functions and sub-functions except those in the 254 600, 256 300, 256 700, 256 800, 256 900, 280 000, 400 000 series.
The gross amount (i.e., the amount before deductions) paid to district employees. Include here salary and wage payments for paid time off for sick leave, vacation, holidays, sabbaticals, etc. Lump sum payments to former employees such as payoff of accumulated vacation or sick leave is coded to object 290 “Other Employee Benefits.” Payroll-related benefits, such as insurance, FICA, retirement are coded under object 200 “Employee Benefits.” Amounts paid to individuals not considered district employees for personal services are recorded in the 300 object “Purchased Services” series. Stipends paid to district employees are recorded here.
- Wisconsin Uniform Financial Accounting Requirements (WUFAR): The WUFAR overview webpage has links to the current school year's manual, and many other useful resources. The block of text directly below the introduction displays the manual for the current school year. Older years information can be found further down the webpage. Click the "WUFAR Revision (school year)" link (under the heading, "The WUFAR Book"). This will open a PDF in a new tab on your browser. Use the "Ctrl + F" function to search for "100 Salaries." These sections provide you with more information about which object codes should be included in the staff salaries as reported in WISEstaff.
- Salary Stipulations: The total amount regularly paid or stipulated to be paid to an individual before deductions for Social Security, health insurance, and the like. Stipends paid to district employees are recorded here.
- Do not include employee benefits unless the benefits are provided under the terms of Section 125 of the Internal Revenue code related to so-called cafeteria or flexible spending accounts that reduce the employee’s salary for tax purposes.
- Annual salaries should not include "extra pay for extra duty" if those extra duty assignments do not require contract data to be reported, as indicated in the Assignment Code List.
- Do not include payments for teaching summer school (with the exception of 12-month employees).
- Do not include lump sum payments to former employees, such as payoff of accumulated vacation or sick leave as coded to object 290 “Other Employee Benefits.”
- Do not include payroll-related benefits, such as insurance, FICA, retirement as coded under object 200 “Employee Benefits.”
- Do not include amounts paid to individuals not considered district employees for personal services as recorded in the 300 object “Purchased Services” series.
- Contract Overloads:
If a teacher has a teaching assignment which is of assignment type 1, then salary is required to be reported. If they have an additional assignment of coaching, which is assignment type 3, then it does not require salary to be reported. We want to capture salaries for the teaching part of their assignments, so you can report the overload if it is a teaching assignment overload, but we do not require that to be reported by the definition of Salary. If the overload is an assignment that does not require salary to be reported, such as a coach or advisor to a student club, then that overload amount should not be reported.
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