Enrollment Type (WISEdata)

Enrollment Type: WISEdata

Enrollment Type describes how a student is enrolled at a school, whether as a primary or non-primary enrollment. Students receiving services at a school are either receiving primary educational services, are parent-placed private students, are enrolled in coursework at a non-primary school, or are receiving PK services.

An LEA should only submit one enrollment type for each student.

All LEAs reporting an enrollment type for a student, regardless of what enrollment type it is, are required to also report a School Level demographic record.

This data element page only contains content for WISEdata reporting scenarios. WiSFiP enrollment information can be found on the Enrollment (WiSFiP) data element page.

Click the links below to navigate to different sections of this page:

It may also be very helpful to use the "Ctrl + F" search function on this webpage, if you are seeking for keyword information such as: Choice, non-Choice, English Learner (EL), homeschooled, open enrollment, private, resident, non-resident, special education, etc.

WISEdata FAQs, Details, and Points to Note

Primary Enrollment Type Scenarios

1. Student is enrolled in a State School (e.g., the Wisconsin School for the Deaf (WSD) or Wisconsin Center for the Blind and Visually Impaired (WCBVI), or a County Children with Disabilities Education Board (C/CDEB)).

   • WSD or WCBVI submit a primary enrollment and Special Education Program data identifying the student's resident district as FAPE responsible, and associated student data.

   • WSD and WCBVI submit roster data.

     The resident district does not submit student information to WISEdata.

2. Student receives primary education AND special education services from a non-resident district under Open Enrollment.

   • The district of Open Enrollment (the district the student is attending) submits a primary enrollment, Special Education Program data, and associated student data.

   • The resident district does not submit student information to WISEdata.

3. Student receives special education services only from a non-resident district under Open Enrollment in accordance with an active IEP, AND Resident district provides primary educational services.

    
   • The district of Open Enrollment (the district the student is attending) submits a primary enrollment, Special Education Program data, and associated student data.
   • The resident district does not submit student information to WISEdata.
4. ​​Student receives primary education services from a non-resident district under Open Enrollment AND Resident district provides special education services in accordance with an active IEP.

   • The district of Open Enrollment (the district the student is attending) submits a primary enrollment, Special Education Program data, and associated student data.

   • The resident district does not submit student information to WISEdata.

5. EL student receives primary education services from a private school (Choice or non-Choice AND may be eligible to access Title III programs, services, and products through the Local Education Agency (LEA) where the non-public school is located.

   • If the non-profit private school is a Choice school, the Choice school submits the primary enrollment and all other Choice requires data.

   • Choice schools do not report language instruction but do, however, report English Language Proficiency (ELP) codes of students who have been assessed and given an ACCESS score.

      

   • Choice schools that do not administer the ACCESS for ELLs may track the ELP code to best understand the needs of the student.

      

   • If a Choice school receives WISEdata Portal error 6777, they must make the decision whether to correct the ELP Code or set it to blank. If the Choice school decides to leave the ELP code blank, they may acknowledge warning 7108. NOTE: If the Choice school is participating in Title III, leaving the field blank is not an option. 

      

   • Refer to the English Learners in Private Schools document for more information.

   • Non-Choice private schools do not submit student information to WISEdata.

6. A student is enrolled within the Department of Corrections, the Department of Health Services, or a CCDEB school.

   • These organizations are expected to report Primary enrollments and all other associated data. 

7. A student is enrolled in a Juvenile Detention Center.

   • ​​​​​​​The public school district in which the detention center is located reports these students.

   • The resident school district (the district in which the student's home is located) does not submit any student informtaion to WISEdata.

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Parentally Placed Private Enrollment Type Scenarios

1. A private, non-Choice student receives special education services only from a public district.

   • The public district submits a non-primary Parent Placed Private (PPP) enrollment and all Special Education Program data. This enrollment record must be identified as non-primary PPP and not non-primary Coursework.

   • No roster data should be submitted by the public district.

      

   • The private school does not submit student information to WISEdata.

   • NOTE: This scenario also applies to students with primary enrollment in a private, non-Choice school AND to students not participating in the Choice program who are enrolled in a Choice school which has not opted into the All Students Report Card.
2. A private, Choice student receives special education services only from a public district.

   • The public district submits a non-primary Parent Placed Private (PPP) enrollment with only Special Education Program data. This enrollment record must not be identified as both non-primary PPP and non-primary Coursework.

   • No roster data should be submitted by the public district.

   • The Choice school submits primary enrollment and associated student data.

3. A private homeschooled student receives special education services only from a public district.

   • School districts are not required to provide special education and related services to children with disabilities enrolled in home-based private educational programs.

      

   • However, since neither federal nor state law prohibits districts from providing special education services to homeschooled children, school districts may provide any special education and related services to these children that they deem appropriate.

      

   • If a public school district chooses to provide these services, these services will not be reported in WISEdata as the costs are not aided by DPI under federal or state categorical aids.

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Coursework Enrollment Type Scenarios

1. Student receives primary education services from their resident school district AND the student takes one or two courses from a different school in the same district.

   • The district school where the students takes the majority of their courses submits a primary enrollment, associated student data, special education data if applicable, and roster data for courses taken in the resident district.

   • The district school where the student takes one or two courses submits a non-primary Coursework enrollment and roster data only for the one or two courses taken.

2. Student receives primary education services from their resident school district  AND the student takes one or two courses from a public school in a non-resident district.

   • The resident district submits a primary enrollment, associated student data, special education data if applicable, and roster data for courses taken in the resident district.

   • The non-resident district submits a non-primary Coursework enrollment and roster data only for the one or two courses taken from the non-resident district.

3. Student receives primary education services from their resident school district AND the student takes one or two courses from WSD or WCBVI.

   • The resident district submits a primary enrollment, associated student data, and roster data for courses taken from or under the direction of the resident district.

   • WSD or WCBVI submits a non-primary Coursework enrollment and roster data only for the one or two courses taken from WSD or WCBVI.

4. A private, non-Choice student, or a homeschooled student, receives primary education services from their private school AND the student takes one or two courses from a resident public school district.

   • The resident does not submit Roster records or enrollment records for WISEdata.

   • Non-Choice private schools, including homeschools, do not report to WISE. 

5. A Choice student receives primary education services from their private school AND the student takes one or two courses from a resident public school district.

   • ​​​​​​​The district providing one or two courses does not submit student information to WISEdata.

   • The Choice school submits a primary enrollment and associated student data. NOTE: Choice schools do not participate in the Roster collection.

6. A Charter school student receives primary education services from their ICS AND the student takes two-or more courses from a separate, non-charter school within the same district.
   • ​​​​​​​The charter school where the student takes the majority (more than half) of their classes, is considered the primary enrollment holder when they provide direct supervision for the majority of the PK-12 educational services, and so this school submits the primary enrollment, associated student data, including roster data.

   • The non-charter school submits a non-primary Coursework enrollment and coursework taken from the non-charter school.

   • If the student is taking an equal amount of courses from a charter school and from a public school district (e.g., four courses in public district, four courses in charter school), then the public school district would hold the primary enrollment, and the charter school would hold a coursework enrollment.​​​​​​​​​​​

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