Expected Transfer Response

Expected Transfer Response: WISEdata

When Exit Type=ETC and an inter-district transfer was expected (i.e., the expected transfer district is not the submitting district), then WISEdata requires the expected transfer district to respond to the question "Did the student move to your district on or before the count date?" See response options and codes below and then enter the information in the WISEdata Portal application. Enter the requested expected transfer response with the appropriate answer. If you have proof of the transfer, enter Yes. If not, or the student will not enroll at your school, enter a response of No. To indicate your response, please log in to WISEdata Portal and follow these instructions:

1. On the green menu bar at the top, select Expected Transfers.
2. Change the School Year if the default is not the one you need for this student.
3. Click Search. A list of students will appear.
4. Locate the student and click the Link button.
5. In the Expected Transfer Response Question section, select the appropriate response from the drop-down menu, as listed in the box below.
6. Click Update.

The school/district anticipating and/or receiving the incoming student should be entered in the field for Expected Transfer School/District.

USES: The response to the expected transfer question determines accountability for ETC exits. If the student transferred to a school not covered by WISEdata (response P), the Exit Type should be TNC to reflect this response. 

FAQs, Details, and Points to Note

1. No Evidence of Transfer: If the student does not end up enrolling at the expected transfer school, the district should confirm if that student lives within their district boundary or not. This may require working with the previous district and/or your district social workers to find if the student is living within your district and engaging them in education. If the expected transfer school follows these steps and find the student is not living within their district residency, N, No evidence of transfer, can be entered as the response.
2. Dropout Calculation: Either of the expected transfer codes, N, 'No evidence of transfer', or D, 'Yes, but discontinued schooling', if this is the case, could result in a student counting as a dropout.
   • It is important to note that the expected transfer district is responsible for verifying if the student is living within their residency. This may require working with the previous district and/or your district social workers to find if the student is living within your district and engaging them in education.
     • Until this is done, the dropout will remain with the expected transfer district.
     • If the student briefly transferred to the new school but since discontinued schooling, the appropriate transfer response would be “Y, Yes, but discontinued schooling”. In this situation, the new agency of the expected transfer would be held accountable for the dropout status of the student.
   • If the student does not have a new enrollment at the expected transfer school and is found to not be living in their residency, the dropout status and responsibility would fall back to the sending agency (the prior school that entered the expected transfer information).
     • It would be up to the prior agency to investigate and track the student to identify whether or not the student enrolled elsewhere and to ensure the student is enrolled at the new location.
     • See the Exit Type data element page for more on proof of transfer.
     • If the student didn't enroll anywhere or the agency is unable to identify the student's new school, the most recent sending agency should change the exit code to ODO, and the student would count as their dropout.

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