Reimbursement under the Special Education and School-Age Parents Aid program is provided only for eligible expenditures by Wisconsin school districts, CESAs, CCDEBs and independent (2r) charter schools.
Master guidance document for the aid program, specifying which costs are eligible for reimbursement. Eligibility is defined by program requirements, not by how expenditures are recorded.
Supplemental Program Guidance
Chart of the WUFAR account coding collected in the PI-1505-SE Special Education Annual Report. This document does not define program eligibility. Note that updates due to the transition of IDEA budgeting to WISEgrants are included in this WUFAR revision.
Chart comparing staff assignments (as reported in the WISEstaff (PI-1202) data collection) with appropriate licensure and WUFAR account coding. Eligibility for staff salary and benefits depends upon both licensure and work assignment.
Explanation of the limits on aid eligibility for salary and benefits of license social workers, guidance counselors, school nurses and psychologists.
Definition and explanation of the privately contracted services eligible for aid.
Explanation of the requirements for eligibility of specialized transportation costs.
Requesting Special Education Aid for Vehicle and Equipment Purchases Over $10,000
For the cost to be eligible for State Special Education Aid reimbursement, prior approval is required for the purchase or replacement of a vehicle utilized exclusively for specialized transportation or vehicle equipment in which the equipment cost is greater than $10,000.
If your LEA purchases a vehicle or vehicle equipment between July 1, 2020 and June 30, 2021, you must submit a "Vehicle Purchase - Categorical Aid Request" form by June 15, 2021. If prior approval is not received, the vehicle or vehicle equipment will not be eligible for aid paid in 2021-22.
Note: The form above must be completed for any portion of the vehicle’s cost that the LEA wishes to be reimbursed for State Special Education Aid. Requests made on the IDEA flow-through grant or through the Transition Readiness grants do not count as prior approvals for state funding.
Requests that are approved will be followed with an approval letter from DPI’s Special Education Team. The LEA will need to keep this letter as part of their procurement process and make it available upon request from auditors. Requests that are submitted after June 15, 2021, will not be accepted. If the deadline is missed, the LEA has the option of adding the vehicle to their 2020-21 IDEA grant.
Explains the requirements for tuition agreements involving students with disabilities.
Information on costs allowable for IDEA flow-through and preschool grant funding.
Includes specific accounting examples for Fund 27, the Special Education Fund in WUFAR.