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Snapshot Preparation: Graduation for Choice Schools

Snapshot Preparation: Graduation for Choice Schools

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This page includes an overview of WISEdata snapshot preparation tasks for Choice schools to ensure data quality for graduation data.

Optionally, you can use this document to create a printable checklist for graduation snapshot data as you complete these tasks.


Reviewing Validation Messages in WISEdata

On the Validation Messages screen, you can use the options under the Filters section to filter for "High School Completion," "Year End Exit," and "High School Graduation" validation messages.

Filtering for graduation data in WISEdata Portal validation messages

  • Use the High School Completion filter to review validation errors related to high school completion data.
  • Use the High School Graduation filter to review validation errors related to high school graduation plan data.
  • Use the Year End Exit filter to review validation errors related student exit data.

WISEdash Extracts

WISEdash extracts work similarly to normal WISEdata Portal exports, and allow Choice schools to download reports that they can use to track graduation cohorts and calculate graduation rates, high school completion rates, dropout rates, and chronic absenteeism. WISEdata users at Choice schools can access WISEdash extracts in WISEdata Portal. To do so:

  1. Log in to WISEdata Portal through WISEhome.
  2. Under the Agency header, go to Exports.
  3. Download the “Graduation & HS Completion Rate” and “Graduate Future Cohorts” extracts under the WISEdash Extracts section.

To learn more about WISEdash extracts for Choice schools, refer to this guide.

Key Data Properties

Graduation Cohorts

A student is assigned to a graduation rate cohort based on two factors:

  • School year of the student’s first high school enrollment period in Wisconsin.
  • Student’s grade level placement at the time of first high school enrollment period.

To be counted as a graduate under the four-year adjusted cohort rate, a student must earn a regular diploma on or before the summer following their fourth year of high school. This includes early graduates.

To be counted as a completer under the four-year adjusted cohort rate, a student must earn a regular diploma, high school equivalency diploma, or other high school completion credential on or before the summer following their fourth year of high school. This includes early completers.

Data Elements

Required graduation data elements include:

Check Data Quality

Correct Errors and Warnings

In your student information system (SIS), correct the data containing validation errors and warnings.

  • Visualize the numbers of errors & warnings on the Data Quality page and utilize the metrics to look for odd or unusual patterns.
  • Prioritize critical errors. Data with critical validation errors may not be loaded to WISEdash or otherwise will have a large impact on your resulting data.
  • In the WISEdata Portal > Validation Messages page, use the Validation Category filter to focus on validations relating to topics the snapshot is capturing for the selected School Year.

For more information on correcting errors and warnings, refer to the WISEdata Mini Tutorial and Validations Mini Tutorial.

Common Validation Issues

Review Data in WISEdash Extracts

Please visit the WISEdash Extracts for Choice Schools webpage to learn more about this valuable tool set. 

Data Flow and Troubleshooting

If your data is flowing incorrectly, work backward to find where things went wrong. The following topics explain the flow of data: if you have an issue with one tool, look to the previous step in the data flow to make changes.

Data Flow for Snapshot

Data is:

  • entered into your vendor tool (SIS, for example)
  • pushed to WISEdata and run through data quality checks (validations)
  • validated in the system on the day and time of the snapshot, will be loaded to WISEdash, and snapped for reporting purposes

Users can use WISEdata Portal validation results to go back to their vendor tool to make corrections and push the corrected data to WISEdata.

For WISEid data flow:

  • LEA user enters info to WISEid (weekly) and into local SIS
  • The data from the SIS and from WISEid flows into WISEdata via a nightly sync job.
  • WISEdata runs a validation to check for sound and accurate data, then rejects or reports errors and warnings accordingly back to LEA user.
  • LEA corrects and modifies data in SIS and WISEid until accurate and current.
  • Info in WISEdata is collected (via snapshots and otherwise) into data warehouse and into WISEdash.

Refer to the diagrams below for a visual representation of WISE data flow:

WISE data flow diagram

WISE data lifecycle diagram

Data Privacy

For resources on data privacy, refer to the Student Data Privacy page.

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