Archive Release Notes for WISEdata and Related Applications

WISEdata Portal Updates

WISEdata Portal: New Address Exports

There are two new Address exports in the WISEdata Portal that you can use for data validation:

• Invalid Addresses: This new export displays address information submitted by the LEA for the indicated school year that were identified as invalid. This allows the LEA to review and make corrections as needed.
• Valid Addresses: This new export displays all valid addresses for an LEA. LEAs can then use this information to validate it against SIS information.

Ed-Fi Updates

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WISEdata Portal Updates

WISEdata Portal: New Address Exports

There are two new Address exports in the WISEdata Portal that you can use for data validation:

• Invalid Addresses: This new export displays address information submitted by the LEA for the indicated school year that were identified as invalid. This allows the LEA to review and make corrections as needed.
• Valid Addresses: This new export displays all valid addresses for an LEA. LEAs can then use this information to validate it against SIS information.

WISEdata Portal Updates

WISEdata Portal: Snapshot Title Update

Snapshot names now reflect updated nomenclature in the following locations in the WISEdata Portal:

• Screen: Contact and Acknowledgment > Snapshot Acknowledgment
• Screen: Settings > Snapshot Settings
• Information Icon Text: Snapshot Focused filter

Updated Nomenclature:

• Previous: Snapshot – Winter
  • New: December Student Snapshot
• Previous: Snapshot – Spring
  • New: May Demographics Snapshot
• Previous: Spring Demographics
  • New: May Demographics

Coinciding with this nomenclature update are the Customer Services Team May Demographics Snapshot Regional Trainings. Visit the April 2025 WISE Events Calendar to locate the in-person session near you or join us virtually!

WISEdata Portal: Validation Error 7126 Bug Fix

Validation Error 7126 was not appearing in cases where the number of credits submitted did not match Wisconsin's minimum criteria for Social Studies.
This bug is now fixed, and the error will appear during these cases.

Ed-Fi Updates

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WISEdata Portal Updates

WISEdata Portal: Career Education Exports Fix

Previously, course-related program export data was missing for the 2025-2026 school year for the Student Section Association. Exports now display accurate course-related program data.

Ed-Fi Updates

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WISEdata Portal Updates

WISEdata Portal: Career Education Exports Bug Fix

CTE data was not displaying as expected in WISEdata Portal Exports for roster-related CTE data, specifically Industry Recognized Credentials data. Students with course-level data associated with a CTE Course were not displaying in exports. This has been fixed. The data will now properly display in the Certified/Non-Certified Career Education Programs export. For more information on CTE Programs, please visit the Programs Data element page.
(NOTE: This bug fix was reported in the previous sprint’s release notes, but the actual fix was delayed. This bug fix is now active.)

WISEdata Portal: New “Staff” Export under the Roster Category Type

A new export has been created for 2024-2025 and onward from the WISEdata Portal. The export falls under Roster collections and displays staff information that has been reported to DPI. This will assist LEAs in verifying data during the upcoming aimswebPlus integration in relation to ACT20. For more information, visit the Wisconsin-specific aimswebPlus support webpage. This addition is connected to the previous School Roster Details Screen update in the release notes for 2/4/2025.

Ed-Fi Updates

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WISEdata Portal Updates

WISEdata Portal: Career Education Exports Bug Fix

CTE data was not displaying as expected in WISEdata Portal Exports for roster-related CTE data, specifically Industry Recognized Credentials data. Students with course-level data associated with a CTE Course were not displaying in exports. This has been fixed. The data will now properly display in the Certified/Non-Certified Career Education Programs export. For more information on CTE Programs, please visit the Programs Data element page.

WISEdata Portal: School Roster Details Screen

To better support our LEAs with data submission requirements related to Act 20, the WISEdata Portal School Roster Details screen now includes additional staff information to help the LEA verify their data for the AimsWebPlus integration. Specifically, the begin date was added for staff section associations to roster course data. Additionally, classroom position descriptors have also been added to describe if the staff member is the primary instructor or an administrative staff member. For more information, visit the Wisconsin-specific AimsWebPlus support webpage.

Ed-Fi Updates

Please visit the webpage release notes from 2/4/2025.

WISEdata Portal Updates

WISEdata Portal: 2022-23 School Year Data Deactivated

As of January 21, 2025, the data for the 2022-23 school year has been removed from WISEdata Portal. The three years of data in WISEdata Portal are now for the 2025-26, 2024-25, and 2023-24 school years.

WISEdata Portal: CTE Courses Updated on Course List for 2025-26 SY

Four new courses were added to the Master Course List in WISEdata Portal. These courses are courses that are specifically taught by technical college instructors, which makes them dual enrollment courses. For this reason, the CTE Department is blank. These courses are for the 2025-26 school year and forward.

The courses that were added are as follows:

• 3637 Wind Energy
  • (CTE-A) Agriculture and Natural Resources Education; (CTE-T) Technology and Engineering Education
• 3580 CAD
  • (CTE-A) Agriculture and Natural Resources Education; (CTE-T) Technology and Engineering Education
• 3575 Blueprint
  • (CTE-A) Agriculture and Natural Resources Education; (CTE-T) Technology and Engineering Education
• 5832 Marketing-Commodities
  • (CTE-A) Agriculture and Natural Resources Education; (CTE-M) Marketing Education

WISEdata Portal: Changes to Course Rigor for 2025-26 SY

The Rigor Level property is being removed from the Master Course list starting with the 2025-26 school year. This decision was not made by DPI. This decision came down to DPI from the National Center for Education Statistics (NCES).

WISEdata Portal: Updated KBA Logic for Validation Error 7460

When users are taking the Digital Equity Survey, some of the answers provided can create contradictions, resulting in Validation Error 7460. The KBA has been updated to reflect this error under the Contradiction Scenario 1 - Questions 1 and 2 Do Not Align section.

Ed-Fi Updates

Ed-Fi Credential: New URLs for 2025-26 School Year

The profile screen on the Ed-Fi Credential application now displays the URLs for the 2025-26 school year. The last time that Ed-Fi changed its URLs was the 2023-24 school year, and this caused quite a lot of LEAs to submit Help Tickets because data was not flowing from their SIS vendor tool over to DPI.

The Ed-Fi Credential Application User Guide webpage provides information about these URLs and their very important purpose. Please read the:

• Features and Functions section of the Ed-Cred user Guide and the
• Share Credentials and URLs section of the Ed Cred User Guide.

Ed-Fi Credential: LEA Monitoring (Vendor’s Only)

Improvements were made to the Ed-Fi Credential API so that data being pushed to DPI from student information systems takes less time to load data and results in fewer errors. Additionally, the last date/time stamp for data queue and validation job is more visible. This is located in the “EdOrgs with L2 Messages and Record Count” section, as a new column: Validation Last Run.  Both of these improvements can be found on the ‘LEA Monitoring’ screen in Ed-Fi Credential.

An additional improvement to the Ed-Fi Credential ‘LEA Monitoring’ screen is a new drop-down section that displays different “Zero-Count” data. These sections will inform school/districts of data areas where no data has been received by DPI. The “Zero-Count” sections include:

• Zero Enrollment Counts
• Zero SSEPA Records
• Zero Roster Data
• Zero Discipline Data

These sections are only visible when the expander tool is clicked on the blue banner reading, “Educational Organizations with Zero Counts.”

WISEdata Portal Updates

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Ed-Fi Updates

Ed-Fi: New Claim Set for HR/Finance Vendors

New claim sets were created for LEAs who use either or both a Human Resources staff information system (HR SIS) or a finance staff information system (F SIS) vendor tool to submit staff data to DPI. The claim set allows data from such vendor tools to create WISEids and to send staff records to WISEdata and other WISEsecure application via the Ed-Fi API.

WISEdata Portal: Discipline Incident Chart Reporting Double

The Data Quality screen in WISEdata Portal was displaying an incorrect amount of discipline incidents for the 2023-24 school year for some districts.

The discipline data was displayed accurately on the Discipline Incident Export, but the Discipline Chart on the Data Quality screen in WISEdata Portal, when filtered to display by grade, was showing doubled amounts (e.g., if the Export displayed 19 students, the Data Quality screen was displaying 38 students).

This mismatch has been resolved, and the amounts are displaying correctly on both Data Quality screens and in the Export.

WISEdata Portal: New Warning 7488

A new validation warning, 7488, has been created for WISEdata reporting of student email addresses. This warning will take effect at the start of the 2025-26 school year. Students must have a student email that is unique to them and not shared with another student. This refers to the student’s email on the student education organization association record in WISEdata Portal. Please read the KBA for warning 7488 for more information.

Ed-Fi Updates

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WISEdata Portal Updates

WISEdata Portal: No Releases or Product Updates

To ensure that no new glitches are created within the WISEdata Portal, there is a production deployment freeze until the December 10, 2024, snapshot has been completed. This is being done to prevent any disruptions in data flow from LEAs to DPI.

WISEdata Portal: Courses with Multiple Grades

An answer was given incorrectly in the 11/19/24 user group meeting that caused confusion. It is, in fact, permissible for districts to submit more than one grade level in a roster course section (e.g., grades 6, 7 & 8 in one music class). We are very sorry for getting this wrong. If you are reporting multiple grade levels in the same roster course, you do not need to make any changes to your roster data. Again, we apologize for the confusion.

Ed-Fi Updates

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WISEadmin Portal and Other App Updates

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WISEdata Finance:

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WiSFiP:

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WISEdata Portal Updates

WISEdata Portal: AP/IB Courses Missing from Program Mapping

A handful of Advanced Placement (AP) and International Baccalaureate (IB) courses were missing from the Program mapping for the 2024-25 school year. The courses were:

• AP Seminar: English
• AP Precalculus

These courses were correctly replaced within the Program mapping, and now appear correctly on the Course Export in WISEdata Portal.

WISEdata Portal: Bug Fix, Error 7447

Error 7447 (No students have been submitted for the discipline incident in this school) was throwing incorrectly on the student level, instead of on the school level. This caused WISEids for students not enrolled in the LEA to be incorrectly associated with the validation rule, even though they do not attend that school/district. This issue has been repaired and the validation error is working correctly now.

WISEdata Portal: Bug Fix, Error 7475

Error 7475 (Missing disability data from Choice School when disability data exists) was throwing incorrectly for Choice schools. Logic was adjusted to ensure that 7475 only throws for the school when a student educational organization association has a student special education program association (sSEPA record), and no disability data value. Every student with a sSEPA record is expected to have a disability value.

Ed-Fi Updates

Ed-Fi: Bug Fix for CESAs on API Key

The Ed-Fi API was incorrectly associating all 12 Cooperative Educational Services Agencies (CESA) to a single API Key. Each individual CESA should have its own unique API Key. This has been corrected for all 12 CESAs, pertaining to data for the current school year.

WISEadmin Portal and Other App Updates

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WISEdata Finance:

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