WISEdata and Related Applications Release Notes Archive

WISEdata Portal:

WISEdata Portal: WISEdata Portal: Update to Tribal Affiliation Descriptors

Short and long descriptors for a variety of Tribal Affiliations have been updated to represent the name of those Nations more accurately. Specifically, the word ‘band’ was removed from the short descriptors (e.g., Bad River Band is now Bad River), and add into the long descriptors (e.g., Bad River Band of Lake Superior Chippewa Indians). These changes will also be applied to WISEdash for Districts.

WISEdata Portal: New Validation Error, School Closed with Active Enrollments

Validation Error 7482 has been created for the unique scenario where a school has closed, but there are still active student enrollment records associated to it. To resolve this error, records would need to be removed (pulled back) through the student information system (SIS), which can be a complicated process. Conveniently, a new mini tutorial has been created to assist in this, called Removing Records from WISEdata Portal.

Ed-Fi Credential Application

WISEdata Portal:

WISEdata Portal: CTE Participant Calculations for 24-25 School Year Onwards

CTE Calculations have been adjusted for the 2024-25 school year and onwards to provide more accurate required data collection. As such, “Homeschooled” and “Private Students” will be excluded from CTE Participant calculations.

• This calculation looks for Grade level of students between 9-12
• Has at least one /studentSectionAssociation (sSA) resource for the CTE course. That means the student is sitting in at least one CTE course offered by the LEA.
  • This makes sure that a student being marked as a CTE participant is actually enrolled in a CTE course.
• On /studentSectionAssociation attempt status on /studentsectionAssociation is Sufficient
  • This means that the student is not just enrolled in, but also making sufficient progress in the course to still be considered a CTE participant.
• On /grade resource performance-based conversion type is PASS
• Exclude Home Schooled and Private Students (check for the following Residency Status: R-HOME, NR – HOME, R-PRIVATE)

WISEdata Portal: Courses Export, Definitions Edited

Some of the definitions on the Courses Export were written to sound more like reporting guidance, rather than defining the header term of each column in the export. As such, definitions for the following term will be edited:

• Roster Code
• Course Title
• Course Description
• Rigor Level
• CTE Cluster
• World Language
• Arts Category
• SCED Code
• Course Status

WISEdata Portal:

WISEdata Portal: Turning Off 2021-22 School Year Data

Data for the 2021-22 school year is no longer visible in WISEdata Portal. The Customer Services Team sent out a communication on January 30, 2024, to inform customers of this change. As of Tuesday, February 20, 2024, this year has been removed from the dropdown menus. WISEdata Portal only carries three years of information, and it is currently displaying: 2022-23, 2023-24, and 2024-25.

WISEdata Portal: New Look for DQ and Home Screens

The new Home page and Data Quality pages are available.

• The Home screen has improved visual display and text, which both add clarity to all three sections. WISEdata API Transactions for the current three years of data have metrics to align with color coding. The WISEdata Status plainly displays if data is either “Up to Date” or “Out of Sync” and how many data domains are out of sync, if any. The screen also displays the Queue Import and Validation manual option.
• The Data Quality screen has improved visual display for its three sections. Filters at the top allow for the selection of school year, school type, and specific schools. The Validation Message Summary has bolder sections to display total number of students, a percentage of students with errors or unacknowledged warnings, and a color-coded horizontal bar graph with the distribution of messages that are critical errors (dark red), errors (red), unacknowledged warnings (yellow), and acknowledged warnings (green). The Data Quality Indicators section now just displays a single graph with all filters for attribute (enrollment, attendance, completion, and discipline) and measure (grade level, race/ethnicity, economic disadvantaged status, disability, and ELP code).

The WISEdata Portal Tutorials webpage will have updated mini tutorials for these features soon! Stay tuned!

Ed-Fi Credential Application

WISEdata Portal:

WISEdata Portal: Edit Column Names on Overlapping Enrollment Screen

So as to provide a more unified appearance across the application, the names of the columns on the Overlapping Enrollment screen got some new header names for the columns in the table. These new column headers have spaces in between the words, and match the same column headers that are viewable on a specific Student Detail screen in WISEdata Portal. Column headers are:

• Enroll Date (previously was EntryDate)
• Exit Date (previously was ExitWithdrawDate)
• District / Agency (previously was AgencyName )
• School Name (previously was SchoolName)
• Primary School (previously was PrimarySchool)

Enrollment Type (previously was EnrollmentType)

WISEdata Portal: New Export, Courses

A new Export is available in WISEdata Portal: Courses. This Export will also exist for the 2023-24 school year and onwards.

• Export Description: Courses refer to the classes students take throughout their school day. All courses are associated with an identifying code. DPI assigns a Roster code, but each LEA will also assign a local course code to any course offered in their system.
• Category Type: Roster
• Columns and Definitions:
  • Roster Code: A DPI-created course code. All the SCED codes are mapped to DPI- created course codes. The LEA needs to select the appropriate course code from the DPI course download to enter and submit to WISEdata. For more information, see https://dpi.wi.gov/wise/data-elements/coursereference.
  • Course Title: The title of the course, which should be the same as the SCED title.
  • Subject Area: The areas of study that could be considered Career and Technical Education classes. The subject-specific areas include: 1) Agriculture, Food, and Natural Resources; 2) Business and Information Technology; 3) Family and Consumer Sciences; 4) Health Science; 5) Marketing, Management, and Entrepreneurship; 6) Technology and Engineering.
  • Course Description: Course information, maintain longitudinal data about student coursework, and efficiently exchange course-taking records.
  • Rigor Level: DPI displays courses by Rigor level. For example, Physical Geography has 5 Rigor levels. No Specified level, Honors, General or Regular, Enriched or Advanced, Basic or Remedial.
  • CTE Course: Denotes whether or not the course is part of Career and Technical Education.
  • CTE Cluster: The career cluster (career pathway type) for the Vocational/Career Tech concentrator career path. Every CTE course is associated with a career pathway. LEAs have to select a career pathway for the CTE course. Submit the same option on the course offering resource.
  • Course Program: Denotes whether or not the course program is AP or IB.
  • World Language: The WL category is added primarily for DPI use in creating Annual World Language reports. State statute requires that WL coursework be offered, so this too must be associated with a course.
  • Arts Category: This will be used to identify which courses are included in the Art subcategories on the report card.
  • SCED Code: The School Courses for the Exchange of Data (SCED) is a voluntary, common classification system for prior-to-secondary and secondary school courses.
  • Course Status: Denotes whether the course code is archived (Deprecated) or whether the course code is newly added (New).

Ed-Fi Credential Application

WISEdata Portal:

WISEdata Portal: Exports, Economic Status, and Food Service Eligibility

The relatively new ES/FS Eligibility Export has some small edits completed to improve functionality and formatting. One fix ensures that the definitions hyperlink opens as a pop-up window, as it does with all other exports. The other fix was to present the dates (on this export specifically, this would be the sSA Entry and Exit Dates, and the School Food Service Begin and End Dates) in the same standardized format as it appears on all other WISEdata Portal exports: MM/DD/YYYY.

WISEdata Portal: Emergency Bug Fix, Choice Student Report Card Status

The All Student Report Card: Opt IN/Opt OUT value was displaying incorrectly on WISEdata Portal for some agencies. When the school year was changed to an earlier year, and then changed back to the 2023-24 SY, the All Student Report Card value displayed as “Unknown.” This bug has been fixed, and the data is now displaying properly, despite year changes being made.

Ed-Fi Credential Application

Ed-Fi Credential: Email Notification Sent to Vendors for Modified  Subscriptions

An email notification will be sent to vendors to notify them whenever an LEA adds, modifies or cancels a subscription. This allows vendors to update the Ed-Fi configuration on their end as needed. The email text will be standardized for each of the three scenarios (add, modify, cancel), and gives directions on when to login to the Ed-Fi Credential application to view and access updated credentials, as well as when key/secret changes occur. A hyperlink within the email provides vendors with an easy way to “reach out” to DPI with the WISE Help Ticket.

WISEadmin Portal and Other App Updates –

WISEadmin Portal: Server Error

On WISEadmin Portal, when LEAs went to export Data Errata letters as a .csv file, an error would appear on the screen, and the LEA name would not appear. The bug has been fixed, and the application is now displaying and functioning properly.

WISEadmin Portal: District Library Plan Approval Functionality

On WISEadmin Portal, when a DPI staff is logged in with the user role ‘Admin,’ the District Library Plan screen now displays additional features for that DPI Admin user. The DPI Admin user can now:

• Add feedback in a comment box with unlimited number of characters,
• Click a button to either Approve or Return the submitted District Library Plan,
  • Once one of these buttons is clicked, the LEA will see in the Submission History a corresponding status as either:
    • Submitted: When submitted, this District Library Plan will be saved in the database with the status: Submitted.
    • Approved: only visible on the District Library Plan screen
    • Returned: only visible on the District Library Plan screen.
      • If the District Library Plan status is Returned, LEAs can edit the District Library Plan form.  

WISEdata Portal:

WISEdata Portal: Top Menu Rearranged  

The purple banner holding WISEdata Portal’s menu bar is accompanied by a floating green rectangle that displays the selected school year. This green “School Year” box was covering up some of the menu items on the purple banner, so our developers have rearranged their location to improve ease of use. The WISEdata Portal menu bar now reads in this order:  

Agency, Alerts, Resources, Help: all on the left side of the green school year box, and Admin appearing over to the right side.  

WISEdata Portal: Comments Can be Added to Validation Messages  

When users are viewing the Validations screen, a new option is available in the ‘Tags’ drop-down: Comment. This feature allows for 280 characters of free text. Once free text is added, users can save, close, or delete the comment. This feature will help LEAs communicate and stay organized with their validation repairs. This feature will be especially useful for larger districts with multiple data specialists. A pop-up note will appear when this feature is used, reminding users that, “The notes/comments saved in this comment box will be visible to all WISEdata Portal users within your LEA.” Comments that have been saved will appear in the Tags column. Hovering over the comment will display the date on which the comment was saved.  

WISEdata Portal: Overlapping Enrollments

The WISEdata Portal Overlapping Enrollments screen (under the Resources menu) has a new feature on the DPI side. Both LEAs and DPI can view this screen, but this new feature gives DPI staff a better view of the details for students and LEAs that have overlapping enrollments. This feature will allow Customer Services Team staff to have a more accurate view of the situation when assisting customers with Help Tickets.

WISEdata Portal: 24/25 Project Development and Testing

Various teams across DPI are collaborating to provide an even better WISEdata Portal experience for users in the 2024-25 school year. These efforts are in the project development and testing phase, with a goal of having new features ready for you when the 24-25 school year kicks off.

Ed-Fi Credential Application

Ed-Fi Credential: New Page for Admin Role

The Ed-Fi Credential application has added a new feature to the Admin screen. This screen allows DPI users to help LEAs manage vendor contacts by adding, editing, or deleting a vendor tool. It also displays the contact information for each vendor listed.

For release notes prior to 1/9/2024, refer to the historical release notes page.