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WISEdata Release Note Archive

WISEdata Release Note Archive

Release Notes from 11/15/2022

L2 Validations -

  • Error 6868 - Same logic, updated language is now reflected on KBA. The language on this error has been updated for the 2022-23 school year, but the KBA had not been updated to reflect the change.
  • Error 6786 - Performance improvements were put in place to make this L2 work efficient.
  • NEW! Warning 7459 - New for 2022-23 SY, Warning 7459 throws when the learning modality at the school level does not match the learning modality at the student level. The Learning Modality Type data element refers to whether learning is occurring in remote, hybrid or in-person format. This warning is new for the 2022-23 school year, and is active as of 11/15/2022.

WISE Webpage Updates -

WISEdata Updates -

  • One CTE course (course matching course code 10019, associated with career pathway type ‘Information Technology’) was missed when courses were being aligned to SCED 9.0. For the 2023-24 school year, this course will be mapped to CTE (CTE indicator as “Yes”) with all associated rigor levels. SCED 9 is active for 2022-23 school year courses.

WISEdata Portal (WDP) Updates -

  • The Discipline Action Export on WISEdata Portal was performance tested to no longer have an effect on a student’s grade level when the discipline date occurs outside of the enrollment dates. This was an error that was occurring on the report for students who were reported with expulsions. This is now resolved.

WISEdash Updates -

  • WISEdash Public
    • ESSA: New link to Absenteeism Dashboard
  • WISEdash for Districts
    • Enrollment - Homeless: Fix to correct finding homeless details for students in student detail
Release Notes from 11/1/2022

L2 Validations -

  • Error 7111 is associated with Student Language Instructional Program Association (sLIPA) begin and end dates that occur outside of the assigned school year. Since this error is now active, and widely encompasses sLIPA beginning and end dates, other L2s closely aligned with 7111 have now been turned off:
    • Error 6918 referred to begin dates of a Student Language Instructional Program association (sLIPA) that occurred outside of the assigned school year.
    • Error 6919 referred to end dates of a Student Language Instructional Program association (sLIPA)that occurred outside of the assigned school year.
  • A bug surrounding Error 7171 (throwing for schools listing IB courses, even though they are designated IB schools in School Directory) has been resolved.
Release Notes from 10/18/2022

L2 Validations -

Warning 7445 (Student with Section Exists but Staff Section Association is Missing): This L2 was mentioned in the last Release Notes. However, it's being brought up again to emphasize that this warning applies to all courses, it has specific applications to Career and Technical Education (CTE) courses that are associated with a staff member who is not CTE-licensed. The KBA has been updated to reflect this new information and has a CTE and non-CTE example.

Error 6484 (Exit Type expected to be ‘Maximum Age’ (MA)): This error is still being utilized, but the logic has been adjusted to reflect that the exit type Prior Completion Credential (PCC) is no longer active for the 2022-23 school year. Information about deprecating the PCC exit type was shared in the June 14, 2022, Release Notes:

The Data Element ‘Exit Types’ has a change for the 2022-23 school year. The Exit Type PCC (Prior Completion Credential) will no longer be used. An additional change is that we’re implementing a new Exit Type, CE (Compassion Exit). It is important to know that CE is not a replacement for PCC. Each Exit Type has unique properties and must only be used for its intended purpose. Refer to the Exit Types data element page for specific details.

NEW! Warning 7446 - “Missing Art Category for Grades 6-8” will be released as of October 18th. The warning will throw for schools when no students are submitted as taking any art courses in grades 6-8 within an LEA. Students in grade 6 are required to take a music course and an art course. Students in grades 7 & 8 need to be offered course options in the art field, and your agency should have students signed up for those courses.

WISE Webpage Updates -

  • WISEdash for Districts is now sporting some new About the Data (ATD) Snapshot pages - Nested under “Districts - About the Data” you can find all available Snapshot Dashboards. The snapshot landing page also links out to all of the other available Snapshot ATD pages. Spring Demographics is the only one not yet available.
  • WISEid: Info, Help and User Guide - There is now an updated section in the User Guide and Tutorial section of this webpage to explain the specifics behind change requests, emphasizing the need for comments when placing a 'name change' type change request, and the information those comments must contain for approval from DPI. There are also instructions and screenshots to show you what to do if your change request gets denied. This page is the 'one-stop-shop' for all information about WISEid, so it might be a good idea to bookmark it; previously existing 'Help' or ‘FAQ’ page information is now located here.
  • WISEstaff: Info Help and User Guide - The User Guide and Tutorial section of this 'one-stop-shop’ page is sporting completed revisions, which provides a detailed step-by-step to complete the Staff Collection Checklist for compliance with the annual staff licensing audit. This is the sole page for all information about WISEstaff, so it might be a good idea to bookmark it; previously existing 'Help' or ‘FAQ’ page information is now located here.
  • WISEclassroom - WISEclassroom is the training hub for all WISE applications. Located here is the full collection of e-Learning courses, Quick Training Videos and Mini-Tutorials.

WISEdata Portal (WDP) Updates -

  • The Agency Contacts page now has email linked. When you click the expander tool on the user name in the upper right corner of WISEdata Portal, ‘Agency Contacts’ will show up as an option. Clicking ‘Agency Contacts’ will reveal a screen displaying all of the SIS vendors associated with your agency. Email addresses for a point of contact for each SIS is listed, to assist users in contacting their SIS vendor representatives with questions.

WISEdash Updates -

  • Perkins Snapshot Dashboard - Added new dimension to both dynamic crosstabs called "Any WBL Program". If a student was part of any work-based program in the given year, this dimension will show "Yes"; otherwise, it will be "No".
  • Target Tracker About the Data - Added the "About the Data" link to the resource page for the Target Tracker Dashboard.
  • Career Education DQI - Changed title of "Sch w/ No Cert/non-Cert Participants" DQI to "Sch w/no Career Ed Participants".
  • Career Education DQI Help Text - Minor updates to help text.
  • TFS Snapshot Dashboard Help Text - Minor updates to help text.
Release Notes from 9/20/2022

L2 Validations -

  • Error 6870 (a discipline incident is reported by a school, but a primary enrollment type does not exist for the student at that school): The logic for this L2 has been revised to adjust for membership enrollment type, which is a type of primary enrollment. Membership enrollment type is only utilized by LEAs participating in the WiSFiP Pupil Count for Membership pilot program for the 2022-23 school year.
  • Error 6793 (student must be at least three on enrollment start date): Logic for this L2 has also been revised to not throw with the use of the membership enrollment type.
  • Warning 7445 (section with student exists but staff association is missing): In connection with the Export Feature listed below in WDP updates, warning 7445 will indicate when students are associated with a course, but there is no staff member associated with that course.

WISE Webpage Updates

  • The Career Education: Info, Help, and FAQ page is live, and stands as an upgrade to the former CE Help page, but maintaining the existing URL (so if you bookmarked that page, it’s still good!). Like the revisions made to the Roster webpage, Career Education: Info, Help, and FAQs page has combined information from multiple pre-existing pages into a “one-stop-shop” webpage. The menu items at the top will jump you to sections quickly. We do strive to provide accurate, current, and thorough information on our website, but as always, the Customer Service Team is here to support you. Please fill out a WISEsupport Ticket whenever you need personalized help that hasn’t been answered by information found online.
  • WISEdash for Districts FAQ page wants to remind users about the Cohort Manager User Guide which is available to assist users with this tool.
  • Looking for the Bug and Defect list? You can stop the search. This spreadsheet is no longer being maintained and has consequently been removed from all WISEdata pages. Users should refer right here - to the Release Notes page - for information and updates on bug fixes, defects, and any other new information we have for you.

WISEdata Portal (WDP) Updates -

  • Tags Feature: WDP has a handy new feature, ‘Tags’, found in the Validations Messages tab. When you click the expander arrow “▸” to view details about a specific L2, you should notice a column header called Tags on the far right side. Also, when looking at the filters at the top of the page, above the list of L2s, along with familiar filters of School Year and School Type, there is also a new filter called Validation Message Tags. A drop down menu on this new filter allows you to see over a dozen available choices for tags. Additionally on to the Tags feature, users can also enter a date onto a tag to enhance progress tracking when resolving L2s. Just hover over the selected tag to access the date feature. Once a date is associated with a tag, “aging” will display next to the L2 tag as a digit, indicating how many days the tag has been associated with the L2. For example, if you selected the ‘Investigating’ tag 9 days ago, the tag will now appear as: ‘Investigating (9)’.
  • Vendor Info in Agency Contacts: Under the Agency Contacts menu in WDP, alongside information about the LEA, contact information about all SIS vendors will also be available. Through a drop down menu, select all applicable vendors. Multiple vendors will be displayed, separated by commas.
  • SLIPA Code: Student Language Instruction Program Association (SLIPA) information can be viewed in the Student Roster Details page, under the Language Instruction tab. Within that tab, in the field named Language Instruction Program Assessments, you can now view the ELP description and the numeric code associated with it (e.g., 1 - ELL/LEP Beginning Preproduction {WIDA label: Entering}).
  • SLIPA Export Upgrade: The Student Language Instructional Program Export in WDP will be separated into three separate columns:Assessment Year, Monitored Status and Proficiency Level. A corresponding LEP number will also be added to the proficiency level description (e.g., 2 - ELL/LEP Beginning Production {WIDA label: Beginning}). This data will be reported for all EL students with a monitored status.
  • Export Feature: A new export is available, called Sections Missing Staff, associated with warning 7445 mentioned above. It combines Course Offerings with Staff Section Exports and includes records at the school level, including the number of students, and staff information associated with a course.The export displays records with sections connected to students, but no staff, which will consequently make it much easier to locate staff who did not get pushed into WISE (most likely because they did not have a WISEid or a Local Person ID). Sections with zero students are not displayed to reduce the number of duplicated rows.
Release Notes from 9/9/2022

L2 Validations -

NEW! Warning 7445 will throw when there is a course/section that has student section associations which also does not have a staff section association, meaning that students have signed up for a course but there is no teacher associated with it. This warning will not go into production until September 19, 2022.

Warning 7122 is a World Language warning which appears if there are no students in a school between grades K-6 associated with a World Language course (subject area code 24). The warning itself remains unchanged, but the logic has been adjusted so that it does not throw for Independent Charter Schools (ICS) and Children’s Disability Education Board (CDEB) schools; this new logic is reflected in the KBA.

WISE Webpage Updates -

Updated information has been posted on the Uncommon WISEdata Scenarios page for students receiving off-site services in juvenile detention facilities. Updates include background information on Act 212, which gives districts the option to code such facilities as schools in School Directory. There are instructions posted showing districts how to complete the process of opening a new school, along with information for such schools about WISEdata, WISEdash, and WISEstaff requirements.

The Migrant Status data element page has updated information for LEAs about the data flow for obtaining migrant status data.

  • LEAs must enter current school year enrollments into their SIS.
  • These current enrollments then get pushed from the SIS to WISEdata & WISEdash nightly via the Ed-Fi API.
  • MIS2000, the Wisconsin system of record for certificates of eligibility for migrant students, reads the submitted enrollment information from the WISEdash database.
  • MIS2000 uses the enrollment data to determine which students hold migrant status.
  • SIS vendors then upload the migrant status data which MIS2000 has obtained from WISEdata, based on the enrollment information they entered.
  • The linchpin here is that if LEAs do not enter current enrollment information into the SIS to start the process, they will not be able to obtain any relevant data back from MIS2000 in regards to students with migrant status.
  • Timely identification is important so that students can get appropriately serviced in support programs, such as free lunch, among others.
Release Notes from 8/23/2022

L2 Validation Updates -

Warning 7444 will throw when there is an overlap in dates surrounding a student’s different learning modality types: in-person, remote, or hybrid. The Learning Modality Type data element page can provide you with more information on the different types of learning modalities and information on when to indicate a change in a student’s learning modality type. Pertaining to this warning, please ensure that each time a student switches learning modality type that correct begin and end dates are entered.

  • For example, Student Z starts school in-person (a begin and end date are required), then switches to hybrid (a begin and end date are required), then goes fully remote for two-weeks (a begin and end date are required), and finally returns to in-person learning for the rest of the school year (a begin and end date are required). The dates provided for these learning modality types should show a continuous learning timeline, without gaps or overlaps.

Error 6806 will throw if the wrong enrollment type is used. When a student is associated with their primary (primary as in ‘accountable’ school, not primary as in ‘elementary grades’) school, their enrollment type must either be primary or membership. Membership is a new enrollment type that only applies to LEAs participating in the WiSFiP Pupil Count pilot program.

WISE Webpage Updates - 

The Roster web page has been updated to combine information into one webpage that was previously spread across three different webpages (Roster, Roster FAQ and Roster Help). The menu items at the top can get you to the section of information you need quickly. As always, the Customer Service Team is here to support you - please fill out a WISEsupport Ticket so that we can help you answer your questions directly.

Many other WISE web pages were also updated for the 2022-23 school year! To view the updates, visit the WISE Application Release Notes Page, and either click the menu item at the top - or - scroll down to the bottom section: Website Documentation Updates. Updated web pages have been sorted into three categories: Data Elements, WISE Websites, and Uncommon WISEdata Situations. Click the “ ꣺ ” symbol at the end of each accordion section to expand it and view the list of hyperlinked pages.

Release Notes from 8/9/2022

L2 Validation Updates -

  • Warning 7191 and Error 7193 - Both of these L2s, connected to World Language, have been temporarily turned off until their Logic is updated. The updated Logic will reflect that these rules will not throw when the LEA is an Independent Charter School (ICS) or a County Children with Disability Education Board (CCDEB) facility. The changes for these L2 validations will apply to the 2022-23SY and after.
  • These changes in logic are based on §118.40(7)(b) for Independent Charter Schools which states that independent charter schools are exempt from chapters 115-121 unless the provision explicitly states that the statutory requirement applies. Authorization for CCDEBs exempt status comes from §115.817. CCDEBs may offer world language learning to students for whom such learning is of interest and fits within their defined IEP and FAPE, but they are not required to do so.
  • Error 7130 - This Error pertains to Wisconsin high school graduation plans with insufficient math credit requirements. Sometimes, schools will submit graduation plans for a ‘graduating’ (culminating) 8th grade class, which is not necessary. The logic for this Error is being adjusted to only apply to schools who offer grades 9-12. Schools who submit graduation plans for 8th graders (such as K-8 schools, or 6-8 middle schools) will not receive Error 7130, they will receive a different error - 7443 - which indicates that a graduation plan is not expected.
Release Notes from 7/26/2022

Ed-Fi Credential Now Excluding Acknowledged Warnings from the LEA Monitoring page -

An update in logic on the Ed-Fi Credential application will help LEAs prioritize L2 validation messages. Once a warning is acknowledged, it will no longer appear in the L2 Record Count. As such, LEAs will now only see unacknowledged warnings and errors listed that still need to be resolved.

L2 Validation Updates -

Error 7094 - (Connected to WiSFiP Pupil Count for Membership Pilot Program)This error applies to home-based private education (homeschool) or private school students who take up to two classes in a resident public school. Students in this scenario are given a Coursework (C) enrollment type, which is a non-primary enrollment type, by the public school offering the courses. Students are only submitted for accountability when they have a primary enrollment type. However, for non-primary enrollment, Coursework students need to be reported for membership. This error will not throw for Coursework students with a non-primary enrollment when their residency status is residential-private (NR-PRIVATE), resident-home (R-HOME), or non-resident-home (NR-HOME). Contact the school district where the student receives primary education services and ensure that they submit a primary enrollment for the student.

Error 7442 - This error throws when the discipline date for a suspension (either in-school or out-of-school) occurs after the enrollment period has ended. Suspensions and other disciplinary actions must occur during the school enrollment period. To clear the warning, ensure that the dates entered for both: (1.) the enrollment term, and (2.) the discipline action have been correctly entered. Correct dates as needed, so that the discipline action date falls within the student’s enrollment period.

Release Notes from 7/12/22

WiSFiP Pilot Program - The Pilot Program, Pupil Count for Membership through WiSFiP is being tested during the 2022-23 school year to ease the burden of data collection from users associated with the PI 1563. Several LEAs across the state will participate. New data elements associated with this Pilot program have been posted on the WISEdata data elements page: Pupil Count Landing Page, Membership, Enrollment Type, Residency, Full Time Equivalency, Part Time Instructional Minutes, Count Date Name, and Program. Additional information can be located on the WISEdata Uncommon Situations for Students Receiving Off-Site Services as well as for Students Taking Up to Two Classes.

WISEdata Portal Vendor Resources in Agency View - When logged in to WISEdata Portal (WDP) in the Agency view, there is a new tab menu available titled, “Vendor Resources.” After selecting a SIS vendor from a dropdown menu, you will see a table organizing any resources added by the vendor. A title, description, and URL will provide a synopsis of the resource and direct access to it.

L2 Validation Updates -

  • Errors 7123, 7125, 7126, and 7128 all revolve around the required number of credits needed for various subjects (English, Science, Social Studies and Phy Ed) to meet Wisconsin minimum criteria for a graduation plan. The logic for all of these errors has been revised to only throw for schools offering high school grades (9-12). This is due to the fact that some graduation plans were erroneously being submitted for 8th grade classes.
  • 7443 - This error will throw if a school that only offers grades K-8 submits a graduation plan. Schools who offer grades 9-12 are required to submit a graduation plan and will not receive this error.
  • 7184 - This warning throws if the ‘Consent to Evaluate’ date, pertaining to Indicator 11: Timely (Initial) Special Education Evaluations, falls outside of the school year.

AP and IB Classes - Not Dual Enrollment - Dual Enrollment is associated with the Early College Credit Program, meaning that Dual Enrollment is associated with college credits earned by high school students taking classes at institutions of higher learning, not college credits earned through advanced placement (AP) or international baccalaureate (IB) classes taken within a high school setting. Therefore, AP and IB courses cannot be associated with a Dual Enrollment program. AP and IB courses, by definition, are not Dual Enrollment courses. Connecting AP and IB courses with a Dual Enrollment Program will result in Warning 7441.

Choice Schools Historical Data - Choice schools can now view not only their current year’s data in WISEdata Portal, but also the past five years of historical data. This makes student-level data used in report cards visible to Choice schools.

Release Notes from 6/28/2022

New for 2022-23 SY: Non-Binary Gender Option - Starting in the 2022-23 school year, Non-Binary (X) will be added as a gender option. If a gender change is requested, then the LEA may change the gender in WISEdata Portal. The LEA may change the gender value reported to WISEdata through the SIS. Valid values are: Male (M), Female (F), and Non-binary (X).

Digital Equity Sites Reflecting New Changes for 22-23 SY: During the 2022-23 school year, DPI will continue the collection of digital equity data to address digital disparities in education. The reporting process will continue to occur through your SIS vendor submissions. The data from the publicly available digital equity dashboard and district maps are being widely used by various state agencies and broadband planning groups.

New ‘Membership’ Enrollment Type option: In WISEdata Portal, a new ‘Enrollment Type’ column has been added on the Student Demographics and Student Demographics Export for ‘Membership’ enrollment type. The definition for Membership is: Non-primary enrollment used to count pupils for membership reporting purposes only. This enrollment type is submitted for students whose age is outside expected range that must be met for grade levels. This will allow users to quickly filter out those enrollments that may not send a characteristic (get left blank / ‘NULL’) within primary enrollments, such as DPI Economic Disadvantage Status, Coursework Only, or Parentally-Placed Private (PPP). This membership type is available to all agencies, and has been updated on the Enrollment Type data element page.

‘Aging’ Column Added to Validations Messages Exports: This new column in the Validations Messages Export screen indicates the number of days that have passed since the validation message was originally created. Defined as, “Validation message aging in calendar days,” this was designed to keep users aware of their time frame surrounding validation resolution.

Release Notes from 6/14/2022

NEW for 2022-23 SY - Validation Rule 7191 - Continuing with updates to the World Language program (formerly Foreign Language), Warning 7191 is new for the 2022-23 school year. This warning will throw when no students are submitted for taking a course under the subject code ‘24 - World Language’.

Warning 6474 - Revised Logic - This warning is associated with attendance for schools that report actual or possible days of attendance as zero. The warning remains the same, but the logic was refined, causing the warning to throw under more accurate conditions.

NEW for 2022-23 SY - Exit Types Changes - The Data Element ‘Exit Types’ has a change for the 2022-23 school year. The Exit Type PCC (Prior Completion Credential) will no longer be used. An additional change is that we’re implementing a new Exit Type, CE (Compassion Exit). It is important to know that CE is not a replacement for PCC. Each Exit Type has unique properties and must only be used for its intended purpose. Refer to the Data Elements Exit Types webpage for specific details.

Revision to Error 6667 when CE Exit type is selected - In connection to the new Exit Type, Error 6667: ‘Repeat Grade Indicator Missing’, will not throw if the Exit Type provided is ‘CE’ (compassion exit). This is reflected in the Knowledgebase Article for Error 6667.

Revision to Warning 7187 - World Language course codes have been updated; the updated WL codes can be found on the Data Elements page. Logic for Warning 7187 (WL Exploring Multiple Languages, no EXWL) has been revised to throw at the student section level as opposed to the Roster School level on the section. The Warning title will now read, ‘Unexpected course codes for grades 7 - 12’. Exploring World Language (EXWL) courses are ideally offered to students in grade 7 and up; however, it is possible that a 6th grader is allowed to take this course as well. A fix for this Warning is to update the section program to “Other than EXWL” if the course is offered to students in grades 7-12. A student in grade 6 should be removed from the section. The KBA for Warning 7187 is up to date.

Changes to Logic for CTE Participants - From the 2021-22 school year and onwards, a student is identified as a CTE participant in a district if the student is:

  • in grade level 9-12
  • Taking at least one CTE course for which the attempted status is sufficient (or ‘NULL’)
  • AND passed the course, as indicated by a /grade resource performance based conversion type PASS

EDCRED: email sent whenever a secret is reset - To ensure that a secret is updated in the SIS, after it was reset in the Ed-Fi Credentials app, there are now some helpful reminders:

  • On the Reset Secret window, a message will appear reminding the LEA to update the secret in their SIS, reading: Your vendor will be disconnected from WISEdata until the vendor's system has been re-configured to use the newly generated credentials.
  • Also, the vendor contact will receive an email whenever a secret is reset.
Release Notes Prior to 6/14/2022

For release notes prior to 6/14/2022, refer to the historical release notes page.

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