Archive Release Notes for WISEdata and Ed-Fi Applications
CCDEBs are not required to report indicator 11 data, so the error will not appear if a sSEPA record is not submitted. The rule is only applicable for public LEAs, including independent charters schools (ICS's). Validation Error 7487 has been created for students with the 'Membership' enrollment type, but do not have a valid Residency Status. Membership enrollment type should only be used for students who fall outside the age eligibility criteria and must be accompanied by the appropriate residency status. The Reporting Disability would be 'N' if a special education student transfers to regular education during the school year, which is based on the Reason Exited Special Education code. Column M on this export file displays Certificated Program Status Types for both the code value and descriptor. The ‘Vendor Subscription’ screen of the Ed-Fi Credential application (a.k.a. Ed-Cred) has been redesigned and categorized into the current school year, previous school year and prior school years for each subscription. Read Only, Read and Write, or No Subscription will be the three values for the columns. The ‘Vendor Subscription’ screen of the Ed-Fi Credential application (a.k.a. Ed-Cred) will now display greater detail about the status of an LEA’s vendor subscriptions. The ‘Credentials’ column of the Ed-Fi Credential landing screen will display a ‘Last Used’ date in red, indicating the last time the LEA used each of their vendor subscriptions. If a vendor tool has not been used within the last six months, this will also display. Additionally, if the vendor subscription has never been used, the display will read, ‘Never activated.’ An email notification will be sent to LEA’s Ed-Fi Credential users and WISEdata primary contacts informing them about any unused vendor subscriptions, so appropriate action can be taken. A new Advanced Placement (AP) course, African American Studies, has been mapped into the SCED 11 course list. You can now find this course on the Course list in the WISEdata Portal and on the Courses data element page, and in the downloads available from either of these platforms. The Agency Contacts screen in WISEdata Portal is now associated with the physical city for the school/district, instead of the mailing city. Two new exports will be available for the 2024-25 school year, available for public LEAs: As with all WISEdata Portal exports, each column header will be defined and is viewable by clicking the ‘Definitions’ hyperlink on the Exports screen. Column I was sourcing this data from an incorrect location for a few LEAs. Column I typically displays a true/false indicator that aligns to the reported student characteristic descriptor. ‘True’ should display when the student is economically disadvantaged. ‘False’ should display when the student is not economically disadvantaged. This bug has been repaired and is displaying correct information. The ‘Vendor Subscription’ screen of the Ed-Fi Credential application (a.k.a. Ed-Cred) will now display greater detail about the status of an LEA’s vendor subscriptions. The ‘Credentials’ column of the Ed-Fi Credential landing screen will display a ‘Last Used’ date in red, indicating the last time the LEA used each of their vendor subscriptions. If a vendor tool has not been used within the last six months, this will also display. Additionally, if the vendor subscription has never been used, the display will read, ‘Never activated.’ One new change is in the Validation Message Summary section. An information icon has been added to the ‘Total Students’ graphic. This information button provides details on how the total number of students is calculated. It reads, “TOTAL STUDENTS count includes all past and present attendees at the LEA for the school year.” The other change to the Data Quality screen is in the Data Quality Indicators section. Modifications have been made to the Attributes drop-down menu for Choice schools. Choice schools will no longer see the following attributes: Column W on this export displays Migrant status. The column itself is staying the same. What is changing is the source that feeds the data into that column of this Export. The source for this data is being changed to the Student Education Organization Association resource, as this aligns with the data received from MIS2000. This change will become active with the 2024-25 school year. For more information, please visit the Migrant Status data element page. Column M, Certificated Program Status,’ was missing from the export. The bug fix is complete, and all columns are now appearing as expected in this export. Not all vendors were being displayed on the WISEdata Portal Agency Contacts screen. This was occurring for Choice schools and State schools. The bug fix is complete, and all vendors are now appearing as expected. The WISEdata Portal Home screen was not properly displaying vendor information as ‘tiles’ on the WISEdata API Transaction, Vendor/WISEdata Communication Status section. The bug fix is complete, and all vendors are now appearing as expected. A new claim set was created for the 2023-24 school year and beyond. This will allow for better communication between primary student information system (SIS) vendor tools, and specialty SIS vendor tools (e.g., discipline and special education). The Profile dropdown menu on the WISEdata Portal has been redesigned with some upgrades. Different options appear on the dropdown menu depending on the LEA type, public school, or Choice school. The dropdown menu is separated into two sections, with a horizontal line through the middle to differentiate functions for users. Items above the horizontal line are clickable items. Information below the horizontal line is not clickable. All agency types see the same extended information in the top, clickable section of the profile dropdown menu: The extended information for public schools (below the horizontal line) is: The extended information for Choice schools (below the horizontal line) is: The hovering school year banner in the WISEdata Portal has been relocated. No longer in the center of the screen, the School Year banner within WDP has been moved to the top panel, on the right side, near the Agency login information. Also, the school year banner is now text within the top menu, so the banner no longer obstructs other menu items. To help it stand out from the other menu items, the school year still appears as white text with a green box. The orange “Alert” banner that spans the top of the WISEdata Portal screen to inform LEAs about merged WISEids now has a “Learn More” button added to it. Now, not only will LEAs be made aware of the important alert, they will also be able to click the “Learn More” button which will open a KBA instructing them how to address the problem. A new Validation tag is available on the WISEdata Portal Validations screen, when using the Tags feature. The new tag is “Unresolvable.” This Tag can only be added or removed by a user with the Agency Role. Users should be able to select the “Unresolvable” Tag along with all other Tags from the existing list. Users can remove the tag when it is no longer needed. A date/time stamp will be created when this Tag is added, and any Comments connected to this Tag will also be saved. Here is some context for when the Unresolvable Tag should be used: Also on the WISEdata Portal Validations screen, a new filter option is available for narrowing the results of an LEA's validations. Along with the Errors and Warnings filters, a new “Snapshot focused” box can be clicked. This will allow LEAs to know which validations require the most attention as they prepare their data for snapshots. When the checkbox is selected, validation messages linked with an upcoming snapshot date will appear. Messages concerning the Fall Snapshot will be visible from June to December, while those related to the Spring Snapshot will be shown from January to May. In alignment with the new nomenclature of CTE Department (Program Area), this nomenclature will also appear on the Roster screen in WISEdata Portal on the School Roster Panel. Specifically, this data element will appear under the Section Details header, next to Clusters. NSTR The Message Center screen on the WISEdata Portal has improved some communication for users to help them get started using the Message Center. Users can now read a short description of what the Message Center can do. Users will also find a hyperlink to the Message Center Mini Tutorial, which provides much more in-depth directions on how to use. For example, the Message Center Mini Tutorial provides details on what information is required in order to send a message. If this content isn’t fully provided, the ‘Send’ button will remain grayed out and the message can’t be sent. The message center page will be available for LEAs on Tuesday, April 16, 2024. The Tags feature has an updated feature. When an LEA user clicks the "Delete" button within the comments/notes pop-up window, a confirmation prompt is now displayed. The confirmation message reads, "Are you sure you want to delete this comment/note entry? This action cannot be undone." The CTE Department definition is being added to the Course Export and the CTE Participant Export. The definitions are as follows: WISEdata Portal received an adjustment to the logic it uses to calculate the DPI Economic Disadvantage Status element, viewable on a Student Detail screen. There are times when LEA's send multiple Economic Disadvantage statuses. For example, they will submit that one student is both Economically Disadvantaged” and “Not Economically Disadvantaged in one Student Education Organization Association (SEOA). When this occurs, the DPI Economic Disadvantage Status element, viewable on a Student Detail screen will display as either Blank or 'Not Set.' A new validation rule will be created for this situation, as this conflicting data is important to catch and correct. A new validation rule, Warning 7483, was created to help resolve discrepancies on food service program eligibility data for homeless and migrant students. Any student identified as homeless and/or migrant qualifies for 'Free' eligibility status for the food service program. This warning triggers when a student is associated with homeless status or migrant status but lacks the 'Free' eligibility status for the food service program. A number of small but important changes were made to the data displayed for Migrant Status on the Student Detail screen. A few “Mechatronics” courses were identified as not being properly mapped within the Course Listing. They were all listed as being as CTE=Yes. This was corrected, and new alternative courses were listed. Additionally, the proper rigor level was also applied to the Course List, the user interface and all appropriate WISEdata Portal Exports. Roster Code13253 had two (2) CTE Departments (CTE-T, CTE-H) associated to it on the course list within WISEdata Portal. On the Courses data element page, it was displayed on two (2) rows. This bug has been fixed and the course is now displaying properly. This only affected the 2024-25 Course list. Short and long descriptors for a variety of Tribal Affiliations have been updated to represent the name of those Nations more accurately. Specifically, the word ‘band’ was removed from the short descriptors (e.g., Bad River Band is now Bad River), and add into the long descriptors (e.g., Bad River Band of Lake Superior Chippewa Indians). These changes will also be applied to WISEdash for Districts. Validation Error 7482 has been created for the unique scenario where a school has closed, but there are still active student enrollment records associated to it. To resolve this error, records would need to be removed (pulled back) through the student information system (SIS), which can be a complicated process. Conveniently, a new mini tutorial has been created to assist in this, called Removing Records from WISEdata Portal. The CTE Participant definition has been updated to all applicable Exports in WISEdata Portal. The definition will read: The program type, ‘Certified’ has been renamed to “Industry Recognized Credentials.” The logic for Industry Recognized Credentials (IRC) has been adjusted for the 2024-25 school year and on. Any validation rules that apply to IRC data will throw based on this new logic: Examples of a validation rule applying this new logic: Error 7461, Error 6915, Error 6794, and Error 6795. The gender column is being removed from the Membership Exports in WISEdata Portal. This will apply to the Pupil Count 3rd Friday of September Export, Pupil Count 2nd Friday of January Export, and the Pupil Count 1st Friday of May Export. The Not Meeting Criteria Data screen in WiSFiP will now display a description of the calculated values. Just hover your cursor over the calculator icon, and the description will display in a small window. The Published Data screen in WiSFiP will now display a description of the calculated values. Just hover your cursor over the calculator icon, and the description will display in a small window. The following columns will be removed from the Published Data exports on WiSFiP: Removing this information will eliminate content that is rarely required and will improve the loading time of the export, providing users with a smoother experience in WiSFiP. CTE Calculations have been adjusted for the 2024-25 school year and onwards to provide more accurate required data collection. As such, “Homeschooled” and “Private Students” will be excluded from CTE Participant calculations. Some of the definitions on the Courses Export were written to sound more like reporting guidance, rather than defining the header term of each column in the export. As such, definitions for the following term will be edited: When trying to download the Roster Export, some LEAs were receiving an error message, “An error occurred while processing your request.” This issue has been repaired, and the error message is resolved. NSTR Data for the 2021-22 school year is no longer visible in WISEdata Portal. The Customer Services Team sent out a communication on January 30, 2024, to inform customers of this change. As of Tuesday, February 20, 2024, this year has been removed from the dropdown menus. WISEdata Portal only carries three years of information, and it is currently displaying: 2022-23, 2023-24, and 2024-25. The new Home page and Data Quality pages are available. The WISEdata Portal Tutorials webpage will have updated mini tutorials for these features soon! Stay tuned! Two courses on the course list, DANCE and THEATRE, have been rewritten to read as ‘Dance’ and ‘Theatre,’ removing the ALL CAPS to provide a consistent display across the Course list. 6374 is now an Error dealing with overlapping enrollments; previously it was a Warning. With this change from Warning to Error, the ‘Aging’ tag on the WISEdata Portal Validations screen was displaying “N/A” instead of a number. For validations that occurred when this validation rule was still a Warning, N/A will display. For current validations that are Errors, the correct number will display. Error 7475 was turned off for the past two weeks while a bug was repaired. The Error was displaying incorrectly for Choice schools. This bug has been fixed. The Error is now active again and displaying correctly for Choice schools. Error 7471 was turned off for the past two weeks due to performance issues. The Error was timing out for large school districts and failing to complete the rule validation. The Error will require more work to resolve and is planned to be turned on again for the next Release date on March 5, 2024. So as to provide a more unified appearance across the application, the names of the columns on the Overlapping Enrollment screen got some new header names for the columns in the table. These new column headers have spaces in between the words Enrollment Type (previously was EnrollmentType) A new Export is available in WISEdata Portal: Courses. This Export will also exist for the 2023-24 school year and onwards. Two courses on the course list, AP Precalculus and AP Seminar: English, were not mapped correctly. Their rigor levels were slotted at ‘General or Regular’. This was corrected, and these AP courses are now aligned with a rigor level of ‘Enriched or Advanced’. On the WISEdata Portal validation screen, where users can view their errors and warnings, there were associated WAMS IDs visible. This information should not have been a part of the user interface, and it has been removed. On WISEadmin Portal, when LEAs went to export Data Errata letters as a .csv file, an error would appear on the screen, and the LEA name would not appear. The bug has been fixed, and the application is now displaying and functioning properly. A bug was fixed that corrected a mismatch on the date/time stamp provided on WISEadmin Portal when a District Library Plan was submitted. The submitted time and the system time were not synchronized, but the bug fix has resolved this problem. The date/time stamps are now displaying accurately. The “ETL” stopped working completely on Tuesday (Jan 30) afternoon. ETL stands for extract, transform and load, and it refers to the process of combining data from multiple sources (such as WISEdata Portal and WISEdata Finance) into a data warehouse. When ‘student school association for student receiving services’ files were being deleted, the ETL fail caused the delete function to time out. This affected the second Friday of January (SFJ) receiving service data for Pupil Count. A repair was put in place, and this bug is now fixed. The ETL has been modified to work in batches, and everything is now running smoothly. The calculation for the second Friday of January (SFJ) was not providing accurate results between WISEdata Portal and WiSFiP. Students were being marked incorrectly on the Pupil Count SpEd SFJ in WISEdata Portal, and as a result they were appearing incorrectly in the Published Data export, nor were they appearing in the ‘Not Meeting Criteria’ for SFJ in WiSFiP. The calculation was modified, and students are now being counted accurately for SFJ. Sometimes students hold both a primary enrollment and a non-primary enrollment (e.g., a Coursework enrollment type) that are active at the same time. It is important that these students are counted accurately, so the correct LEA gets credit for that student. A calculation was repaired to ensure that students were counted for both the third Friday of September (TFS) count date and the second Friday of January (SFJ) count date across WISEdata Portal and WiSFiP. The relatively new ES/FS Eligibility Export has some small edits completed to improve functionality and formatting. One fix ensures that the definitions hyperlink opens as a pop-up window, as it does with all other exports. The other fix was to present the dates (on this export specifically, this would be the sSA Entry and Exit Dates, and the School Food Service Begin and End Dates) in the same standardized format as it appears on all other WISEdata Portal exports: MM/DD/YYYY. The All Student Report Card: Opt IN/Opt OUT value was displaying incorrectly on WISEdata Portal for some agencies. When the school year was changed to an earlier year, and then changed back to the 2023-24 SY, the All Student Report Card value displayed as “Unknown.” This bug has been fixed, and the data is now displaying properly, despite year changes being made. An email notification will be sent to vendors to notify them whenever an LEA adds, modifies or cancels a subscription. This allows vendors to update the Ed-Fi configuration on their end as needed. The email text will be standardized for each of the three scenarios (add, modify, cancel), and gives directions on when to login to the Ed-Fi Credential application to view and access updated credentials, as well as when key/secret changes occur. A hyperlink within the email provides vendors with an easy way to “reach out” to DPI with the WISE Help Ticket. WISEadmin Portal and Other App Updates – On WISEadmin Portal, when LEAs went to export Data Errata letters as a .csv file, an error would appear on the screen, and the LEA name would not appear. The bug has been fixed, and the application is now displaying and functioning properly. On WISEadmin Portal, when a DPI staff is logged in with the user role ‘Admin,’ the District Library Plan screen now displays additional features for that DPI Admin user. The DPI Admin user can now: The purple banner holding WISEdata Portal’s menu bar is accompanied by a floating green rectangle that displays the selected school year. This green “School Year” box was covering up some of the menu items on the purple banner, so our developers have rearranged their location to improve ease of use. The WISEdata Portal menu bar now reads in this order: Agency, Alerts, Resources, Help: all on the left side of the green school year box, and Admin appearing over to the right side. When users are viewing the Validations screen, a new option is available in the ‘Tags’ drop-down: Comment. This feature allows for 280 characters of free text. Once free text is added, users can save, close, or delete the comment. This feature will help LEAs communicate and stay organized with their validation repairs. This feature will be especially useful for larger districts with multiple data specialists. A pop-up note will appear when this feature is used, reminding users that, “The notes/comments saved in this comment box will be visible to all WISEdata Portal users within your LEA.” Comments that have been saved will appear in the Tags column. Hovering over the comment will display the date on which the comment was saved. Various teams across DPI are collaborating to provide an even better WISEdata Portal experience for users in the 2024-25 school year. These efforts are in the project development and testing phase, with a goal of having new features ready for you when the 24-25 school year kicks off. The Ed-Fi Credential application has added a new feature to the Admin screen. This screen allows DPI users to help LEAs manage vendor contacts by adding, editing, or deleting a vendor tool. It also displays the contact information for each vendor listed. For release notes prior to 1/9/2024, refer to the historical release notes page.
WISEdata Updates
WISEdata Portal: sSEPA CCDEBs Changes in Logic
Example of a validation rule applying this new logic: Error 7183WISEdata Portal: New Validation Error, Membership Enrollment Type
WISEdata Portal: Reporting Disability Changes in Logic
WISEdata Portal: Certified/Non-Certified Career Education Programs Export
Ed-Fi Updates
Ed-Fi: Vendor Subscription Categories
Ed-Fi: Unused Vendor Credentials
WISEdata Portal Updates
WISEdata Portal: New Course for SCED 11
WISEdata Portal: Address Displayed for Agency Contacts
WISEdata Portal: New Pilot Exports for Career Education
WISEdata Portal: Econ Status and Food Service Export, Bug Fix
Ed-Fi Updates
Ed-Fi: Unused Vendor Credentials
WISEdata Portal Updates
WISEdata: Changes to WISEdata Portal Data Quality Screen
WISEdata: Student Demographic Export
WISEdata: Bug Fix on Certified/Non-Certified Career Education Programs Export
WISEdata Portal Bug Fix: Agency Contacts, Vendor Missing
WISEdata Portal Bug Fix: Home Screen, Vendor Missing
Ed-Fi Updates
Ed-Fi: New Claim Set for Public School SIS Vendors
WISEdata Portal Updates
WISEdata Portal: Redesigned Profile Dropdown Menu
WISEdata Portal: School Year Banner, Adjusted
WISEdata Portal: Alert Banner, Adjusted
WISEdata Portal: New Tag, “Unresolvable”
WISEdata Portal: New "Snapshot Focused” Validation Filter
WISEdata Portal: New "CTE Department” Label on School Roster Panel
Ed-Fi Updates
Ed-Fi Credential Application
WISEdata Portal:
WISEdata: Message Center Updates
WISEdata: Validation Tags Updates
WISEdata: Updates for CTE Definitions on Exports
WISEdata: Update in Logic for DPI Economic Disadvantaged Status
WISEdata: New Warning 7483
WISEdata: Update Migrant Status on Student Details Screen
WISEdata: Correction to Course List
WISEdata: Bug Fix to Course List
WISEdata Portal:
WISEdata Portal: WISEdata Portal: Update to Tribal Affiliation Descriptors
WISEdata Portal: New Validation Error, School Closed with Active Enrollments
WISEdata Portal: CTE Participant Export
and took at least one CTE course for which the attempt status is 'sufficient' and passed the CTE course(s). Note: less than full-time students (homeschooled 'R-HOME, NR-HOME', and private students 'R-PRIVATE') are excluded from the CTE participant calculation.WISEdata Portal: Work Based Learning Changes in Logic
WISEdata Portal: Removing Gender from Membership Exports
Ed-Fi Credential Application
WISEadmin Portal and Other App Updates
WiSFiP: Displaying Description of Calculated Values on Not Meeting Criteria Screen
WiSFiP: Displaying Description of Calculated Values on Published Data Screen
WiSFiP: Reducing Columns of Published Data Export
WISEdata Portal:
WISEdata Portal: CTE Participant Calculations for 24-25 School Year Onwards
WISEdata Portal: Courses Export, Definitions Edited
WISEdata Portal: Roster Export, Download Error Resolved
Ed-Fi Credential Application
WISEadmin Portal and Other App Updates
WISEdata Portal:
WISEdata Portal: Turning Off 2021-22 School Year Data
WISEdata Portal: New Look for DQ and Home Screens
WISEdata Portal: Edit to Course Identification Codes
WISEdata Portal: Aging Tag for Validation 6374
WISEdata Portal: Validation 7475 Bug Fixed
WISEdata Portal: Validation 7471 Timing Out
Ed-Fi Credential Application
WISEadmin Portal and Other App Updates
WISEadmin Portal: Server Error for 2021-22 SY
On WISEadmin Portal, when LEAs went to export Data Errata letters as a .csv file for the 2021-22 school year, an error would appear on the screen, and the LEA name would not appearWISEdata Portal:
WISEdata Portal: Edit Column Names on Overlapping Enrollment Screen
, and match the same column headers that are viewable on a specific Student Detail screen in WISEdata Portal. Column headers are:
WISEdata Portal: New Export, Courses
created course codes. The LEA needs to select the appropriate course code from the DPI course download to enter and submit to WISEdata. For more information, see https://dpi.wi.gov/wise/data-elements/coursereference.WISEdata Portal: Edit to AP Courses in Course List
WISEdata Portal: Removing WAMS ID from Validation Screen
Ed-Fi Credential Application
WISEadmin Portal and Other App Updates
WISEadmin Portal: Server Error Resolved
WISEadmin Portal: District Library Plan Timestamp
WiSFiP: ETL Failing to Complete
WiSFiP: Repair to Calculation for SFJ
WiSFiP: Count Inclusion for Primary and Non-Primary Enrollments
WISEdata Portal:
WISEdata Portal: Exports, Economic Status, and Food Service Eligibility
WISEdata Portal: Emergency Bug Fix, Choice Student Report Card Status
Ed-Fi Credential Application
Ed-Fi Credential: Email Notification Sent to Vendors for Modified Subscriptions
WISEadmin Portal: Server Error
WISEadmin Portal: District Library Plan Approval Functionality
WISEdata Portal:
WISEdata Portal: Top Menu Rearranged
WISEdata Portal: Comments Can be Added to Validation Messages
WISEdata Portal: Overlapping Enrollments
WISEdata Portal: 24/25 Project Development and Testing
Ed-Fi Credential Application
Ed-Fi Credential: New Page for Admin Role