WISE Website and Documentation Update Release Notes Archive

WISEdata Webpage Updates

Educational Service (PK): School Directory Management Portal

The WISEdata Conference webpage has been updated with:

• WISEdata Conference Program
• All slide decks being presented by DPI staff
• Agenda at a Glance 9portraid)
• Agenda at a Glance with presenter names (landscape)

If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

Error 7471: Logic Updated

The logic for Error 7471 has been modified so that students enrolled in LEAs providing Free/Reduced (F/R) lunch to all students, yet who are not economically disadvantaged, do not encounter this error.

To do so, the error will now use DPI Econ Status as the base calculation instead of Food Service Program Descriptor on the student School Food Service Program Association (/sSFSPA).

Customer Services Team Webpage Updates: 

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WISEdata Webpage Updates

Educational Service (PK): School Directory Management Portal

To support the release of the updated School Directory Management Portal in mid-February, the additional data element page for Educational Service (PK) was created. 

WISEstaff User Guide: Manage Staff Data menu, Snapshot Tool in Download Staff Files screen

The WISEstaff Manage Staff Data User Guide has a new feature: the Snapshot Tool on the Download Staff Files screen. (NOTE: Download Staff Files used to be called Copy Forward Files.) Please visit the user Guide to find out how to use this new handy feature so that it can ease your staff certification process. 

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

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If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

CTE Errors: KBA Updated

• Content in KBA for Error 7146 was updated to provide more accurate information on How to Fix.
• Content in KBA for Error 7461 was updated to provide more accurate information on How to Fix.

Customer Services Team Webpage Updates:  NSTR

WISEdata Webpage Updates

School Directory Management Portal Data Elements: Created & Revised

To support the release of the updated School Directory Management Portal in mid-February, the following data element pages were created or revised:

• Address data element page
• Agency Name data element page
• Contact Information data element page
• CESA data element page
• County data element page
• Grade Level Placement data element page
• Kindergarten Schedule data element page
• Legal Name data element page
• LEA Code data element page
• Low Grade/High Grade data element page
• Staff/Mandatory Contacts data element page
• Submit Review data element page

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

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If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

L2 7146: Updated Short text, Logic and How-To-Fix

Error 7146 was revised to provide clearer guidance on CTE scenarios. 

L2 7461: Updated Short text, Logic and How-To-Fix

Error 7461 was also revised to provide clearer guidance on CTE scenarios.

Customer Services Team Webpage Updates: 

School Directory Management Portal, User Guides: Created

To support the release of the updated School Directory Management Portal in mid-February, the following data element pages were created or revised:

• School Directory Management Portal: User Guide landing page
• School D Management Portal: Public School District User Guide
• Uncommon WISEdata Situations: Early Childhood Participants

WISEdata Webpage Updates

WISE Landing Page: Redesign Complete

The WISE landing page has been redesigned by user role. The landing page still features the WISE system graphic, and is now also sporting a listing of common roles for customers visiting our webpages: data entry specialists, principals and administrators, teachers, families, and more. 11 new role-based webpages have been created to help provide users reference to webpages across many DPI teams. Support pages are connected with matching icons for visual cuing. Each support page contains a message across the bottom, encouraging customers to use the ‘Submit Feedback’ button to provide us with ways to improve the links on each page: "Find a page that you wish was listed here? Click the big, purple, 'Submit Feedback' button below, and we'll get that added for you."

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

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If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

L2 7464: Logic Edit to Exclude Some Schools

Error 7464 was new for the 2023-24 school year and threw when the First Day of School (FDS) and Last Day of School (LDS) data was not submitted. Logic for this error has been updated so that detention schools and alternative schools do not receive this error. This error does throw for public districts, non-district charter schools, CMO, DOC, DHS, County CDEBs, and State Schools.

Customer Services Team Webpage Updates: 

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WISEdata Webpage Updates

WISEtraining: Redesign Complete

WISEtraining has been redesigned by topic (previously by content type, i.e., mini-tutorial section, video section, etc.). Now users who are looking for answers about an application (WISEid, for example) or a topic (data security, for example) can click that tile and be taken to a landing page on that selection. The landing page links out to other resources. Videos are now embedded within the web content (i.e., completing the DSA Authorization Form). There is also an Index of WISEtraining Pages webpage if you prefer to locate this content in list form.

NEW! Webpages for Private/Choice Schools

To fill a gap in our WISEdata content, two new pages have been created to provide more detailed reporting information for private schools, Choice and Non-Choice. The new webpages are: Private Schools, Choice and Non-Choice Data Reporting Information webpage and the Choice Schools: Yearly Data Reporting Resources webpage.

NEW! Webpage for Ed-Fi Credential API

The Ed-Fi Credential: Submitting Data to DPI webpage was also created to fill a gap in our WISEdata content. This page explains what an API is, and details about Ed-Fi Credential as DPI’s application for housing the credentials required for student information systems and WISEdata Portal to connect.

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

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If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

Overlapping Enrollment Rules: Updated

There are three rules that are now all Errors in WISEdata Portal that trigger on overlapping enrollments: 6469, 6374, and 6373. These KBAs have been clarified for LEAs to understand why they receive one error, but the other LEA involved in the overlapping enrollment receives a different error.  

Customer Services Team Webpage Updates: 

UPDATED! Data Security webpage

The Customer Services Team managed Data Security webpage now provides more in-depth content, along with a plethora of links organized for persons who may be requesting data from DPI, seeking data security information as a school or family member, and links about data security about WAMS and WISEhome related topics.

UPDATED! School Directory webpages

School Directory has two distinct applications: a public portal, and a secure portal. The content for these two applications has been split, so that each application has it’s own content about it’s specific features and functions.

1. Wisconsin School Directory Public Portal webpage (a.k.a., School Directory)
2. Wisconsin School Directory Management Portal webpage on annual required updates.

WISEdata Webpage Updates

WISEdata: Snapshot Resource Pages

A series of new snapshot resource pages have been created to provide LEAs with better guidance on how to perform data quality checks to prepare for Wisconsin’s two annual snapshots (December and May).

• NEW! Snapshot Preparation, Data Quality Auditing
• NEW! Snapshot Preparation, Data Quality Auditing: Enrollment Data
• NEW! Snapshot Preparation, Data Quality Auditing: TFS Data
• NEW! Snapshot Preparation, Data Quality Auditing: Economic Disadvantaged Status Data
• UPDATED! Snapshot Preparation, Data Quality Auditing: Graduation Data (public Schools)

“Report Card Selection” Data Element page

This Choice school specific data element page was updated to provide better explanation of the Opt In/Opt Out selection that must be made annually. Contact information was also listed for various DPI teams who could answer questions about the Private School – All School Report Card.

Entity ID data element page

14. ow has content added that is part of the WISEstaff Weekly User Group Capp, explaining how to obtain an entity ID and why it’s so important.

Economically Disadvantaged Status data element page

Now has Alternative Household Income No CEP form available in Spanish.

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

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If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

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Customer Services Team Webpage Updates: 

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WISEadmin Portal

WISEadmin Portal – Key Performance Indicators

Updated to provide current screenshots and more complete information on all dashboards.

WISEstaff

WISEstaff User Guide Updates

• UPDATED! WISEstaff User Guide: Manage Staff Data Menu, Validate Staff Navigator Tool
• UPDATED! WISEstaff User Guide: Manage Staff Data Menu, “Which Upload Option is Best” section for Upload Staff Data

WISEdata Webpage Updates

WISEdata:

Snapshot Preparation Guidance Page: NEW! Data Quality Auding Pages Published

NEW! Snapshot Preparation, Data Quality Auditing landing page

NEW! Snapshot Preparation, Data Quality Auditing: Economic Disadvantaged Status Data

NEW! Snapshot Preparation, Data Quality Auditing: Enrollment Data

NEW! Snapshot Preparation, Data Quality Auditing: TFS Data

UPDATED! Snapshot Preparation, Data Quality Auditing: Graduation Data (public schools)

UPDATED! Snapshot Preparation, Data Quality Auditing: Graduation Data (Choice schools)

Snapshot Guidance: Recorded Snapshot Preparation Videos Added to Training Events on WISE Events Calendar

Wed., Nov. 1 - CHOICE schools

Wed., Nov. 8 - CHARTER schools

Wed., Nov. 15 - PUBLIC schools

UPDATED! WISEadmin Key performance Indicators

The Key Performance Indicators webpage has been updated with more comprehensive instruction and screenshots to display all of the functions available on these WISEdash for Districts dashboards. 

WISEstaff User Guide: Manage Staff Data Menu, Validate Staff Navigator Tool

NEW! Detailed information about the Validate Staff Navigator Tool has been added to provide guidance for users as they complete the process for the annual preliminary staff data certification process.

Data Elements:

“Report Card Selection” Data Element Page: for Choice Schools

UPDATED! The Report Card Selection data element page was updated to provide clearer guidance and options for which departments in DPI Choice schools can reach out to when they have questions on the Private School - All School Report Card selection requirement. 

"Homeless Status" Data Element Page

UPDATED! The Homeless Status data element page was updated, specifically the FAQ section for item #8d, to provide more detailed information about how to report data on homeless students who transfer to another district.

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

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If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

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Customer Services Team Webpage Updates: 

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WISEdata Webpage Updates

WISEdata:

WISEdata Help: Return of the Long-Lost Validation Rule List

• Due to an error, the Validations Rule List was removed from the WISEdata Help page. This has been found and returned to it’s rightful place on the Help page. This Validation list is updated nightly. Scroll to the bottom of the two columns, above the Community Resources section.

WISEsecure Roles: Download Available

Based on customer feedback, we have created a .csv file with all User Roles for all of the WISEsecure applications listed on the WISEsecure Roles webpage. LEAs can now download this file, and edit it for their convenience (e.g., delete applications that they do not use, add column listing the name of your agency’s staff member who holds each role, etc.).

Snapshot Preparation Guidance Page: All Slide Decks Posted

The Snapshot Preparation Guidance webpage now has all three slide decks (Public, Choice, Charter) linked in the “Slide Decks and Webinars” section.

WISEid User Guide Page: Six Steps to Appeal a Denied Change Request

The WISEid User Guide, Change Requests section was given some new details to emphasize the required Six Steps to Appeal a Denied Change Request. Many users get to Step 4 or 5, but if Step 6 is not completed, the request will remain closed.

WISEstaff User Guide, Staff Collection Checklist Step-by-Step Guide: Updated

The Staff Collection Checklist section of the WISEstaff User Guide, has been updated to reflect the 2023-24 school year changes.

WISEstaff User Guide, Report Menu - Audit Results Section: Updated

The Audit Results section of the WISEstaff User Guide – Reports Menu, has also been updated to reflect the 2023-24 school year changes. This refers to Step 3a of the Staff Collection Checklist, and features a new customizable reports option.

Data Elements:

“Exit Types” Data Element Page: Corresponding Reason Exited SpEd Codes

The Exit Types data element page was updated again. Within each exit type’s accordion drop-down section, you can now also find the corresponding “Reason Exited Special Education” code.

“Cluster Title” Data Element Page: Updated

The Cluster Titles data element page was formerly called the Career Pathways data element page. The URL remains unchanged, but the content has been updated to reflect current CTE content.

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

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KBA Updates - If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

Warning 7481: Ensure Individualized Education Plan (IEP) is Present for PK Enrollment

PK enrollments only need to be submitted to WISEdata when a student has an IEP and is receiving services. Any student with an IEP must also have a student special education program association (sSEPA) record submitted.

Error 7193: Missing Secondary Level World Language (‘SLWL’) from Grade Levels 7 to 12

Logic on World Language validations are undergoing continuous improvement ‘tweaks’ on their logic to help ensure they are throwing as accurately as possible. This warning should throw when a WL program (SLWL) is missing in one or more grade levels, as opposed to any one specific grade level.

Warning 7191: Missing World Language Course from Grade Levels KG to 12

Logic on World Language validations are undergoing continuous improvement ‘tweaks’ on their logic to help ensure they are throwing as accurately as possible. This warning throws for schools that are expected to offer World Language programs to their students. To fix this, ensure that your school is associated with WL course codes that align with the grade levels offered at your school.

Warning 7187: Missing World Language Course from Grade Levels KG to 12

Logic on World Language validations are undergoing continuous improvement ‘tweaks’ on their logic to help ensure they are throwing as accurately as possible. 7187 should throw when students in grade levels 7-12 are enrolled in a section with ‘Exploration of Multiple World Languages’ course.

Customer Services Team Webpage Updates: 

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WISEdata Webpage Updates

WISEdata:

• Reporting Uncommon WISEdata Situations – Two sub-pages updated with more accurate and detailed information:
  • Non-Traditional Students: International Students: Minor content revisions.
  • Off-Site Services: Day Treatment Centers: Major content revisions.
• Vendor Resources: Development Resources section
• WISEsecure Roles: added roles for the WISEdata Finance and WiSFiP applications.

Data Elements:

• Exit Types data element page: Information on this page was reorganized using an accordion tool to provide a better viewer experience visually and a more complete content experience. We are still awaiting a few content updates on the CE Exit Type as appropriate to be used for students attending Day Treatment Centers.)

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

• WISEdash Public Portal: Help Pages and User Guide webpage – updated
• WISEdash Public Portal: Navigation and Comparison Quick Start Guide - updated

If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

7127: Updated Logic

Error 7127 is about a graduation plan not meeting the minimum number of health credits. The logic for this error was repaired to improve accuracy. When users left the number of health credits blank, the error would throw, but if users entered the number of health credits as zero, the error was not throwing. The new logic causes this validation to throw only when the field for health credits is either blank or less than 0.5 credits.

6474: Performance Improvements Made

Warning 6474 is about zero attendance. This is a very important validation to run accurately because it is a large measure represented in snapshots/report cards for customers, as well as a  few reports in ternal to DPI. Some programming adjustments were made to ensure this warning is throwing accurately.  

KBA 7473

Updated KBA 7473 based on the past few weeks of User Group questions to provide a better customer experience with this new Error.

KBA 6777

Updated KBA 6777 based on the past few weeks of User Group questions to provide a better customer experience with this new Error.

Customer Services Team Webpage Updates: 

Updating WAMS Account When Changing Districts

The redirect for this page is in effect.

WISEdata Webpage Updates

WISEdata: WISEadmin Portal: Info, Help and User Guide

• The WISEadmin: Info, Help and User Guide webpage has been upgraded, linking to a new Mini-Tutorial on the WISEtraining webpage:
  • Updating Agency Contacts in WISEdata Portal is a new Mini Tutorial located on the WISEtraining webpage. It provides current and detailed instructions on when and how to accomplish updates to primary, secondary, and generic contacts listed in WISEdata Portal.
    • This mini-tutorial supports the WISEadmin User Guide because there is no actual updating of Agency Contacts within the WISEadmin Portal itself. Agency Contact information gets posted and updated in WISEdata Portal and is then pushed over to WISEadmin Portal. This is a value-added service to our users because it eliminates users completing duplicate tasks.

Data Elements:

• Ancestry Ethnic Origin data element page
  • Resources added in FAQ section.
• Attendance data element page
  • Clarification to FAQ #14 on Parentally Placed Private Students.
• Disability data element page
  • Clarification was added to Choice School definition.

WISEdash for Districts Webpage Updates:

DEWS, CCREWS, and Student Profile Dashboards “About the Data” webpages: Banner

The above banner was posted on the DEWS About the Data webpage, the CCREWS About the Data webpage, and the Student Profile Dashboards About the Data webpage on the morning of Thursday, Oct 12, stating that DPI’s early warning dashboards are no longer available as of that date. As DPI evaluates it’s future use of these early warning systems, LEAs are encouraged to use local data to guide interventions focused on dropout prevention, and ensuring college and career readiness for all students.

WISEdash Public Portal Webpage Updates:

• No updates

If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

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Customer Services Team Webpage Updates:

Help Ticket Tips webpage: How to Ask Questions About HSED/GED Information

A link was added in the WISEdata Portal section of the Help Ticket Tips webpage, linking to the GED/HSED Resources webpage. This Resources webpage provides the contact information for students and staff who are trying to obtain copies of their GED/HSED or have any other questions about these credentials. Both an email and phone number are provided. Other helpful DPI webpages about GED/HSED are listed below:

• Wisconsin’s GED/HSED Program

• How to Get a GED/HSED
• Ordering Transcripts and Diplomas
• Credential Type data element page

WISEdata Webpage Updates

• No Updates

WISEdash for Districts Webpage Updates:

• No updates

WISEdash Public Portal Webpage Updates:

• No updates

If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

• NEW! Validation 7475: Alert for Choice schools to submit disability data with their LEA.
  • This validation applies only to Choice schools, reminding these LEAs that they are required to submit student disability data to DPI.
• NEW! Validation 7480: Alert for Choice schools to verify newly reported ELP Code.
  • This validation applies only to Choice schools, reminding these LEAs that they are required to verify ELP scores with a previously administered ACCESS test score or a screener test score for a student who has never had an ELP code submitted previously.

Customer Services Team Pages

• No Updates

WISEdata Webpage Updates

WISEtraining

• Ed-Fi Credential Application – Mini-Tutorial has an updated section reminding users about the new URLs for the 2023-24 school year

• WISEsecure Quick Training Videos:
  • Assigning User Role of Application Administrator through WISEsecure
  • Assigning User Roles in WISEsecure

Data Element Updates

• Parent in the Military data element page
  • A very small change was made to this webpage, indicating that active duty was not the only status that counts for this data element. Parents in the National Guard or Federal Reserves are also counted. 
• VISA Type data element page
  • Information was added about M-1 Visas.

WISEdash for Districts Webpage Updates:

• The WISEdash for Districts – Training and User Guides page has a new support page in the Advanced Topics Navigation section on How-To: Locate Migrant Data.

WISEdash Public Portal Webpage Updates:

• The WISEdash Public Portal Help page has a new DRUPAL page WISEdash Public Portal User Guide, providing help on navigating the updated menu structure and understanding the different dashboard features.
• The WISEdash Public Portal Help page also has a new WISEdash Public Portal: WISE Guide PDF with specific help on how to download files.

If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

• Validation Warning 6396: Logic was modified to not validate the middle name.
  • This warning throws in WDP when a student’s name displays differently in WDP than it does in WISEid. For a time, a student’s middle name was included in the logic for this validation (e.g., the middle name in WISEid was fully spelled out, but there was only an initial in WDP), but it caused numerous instances for a number of LEAs receiving this warning.
  • To alleviate this stress from our LEAs, the logic for this validation warning has been revised to no longer validate the middle name in WISEdata Portal.  
• NEW! Validation Error 7471: Student without parent/guardian address.
  • This new validation was created due to a change in federal guidelines about Pandemic EBT monies.  
• NEW! Validation Warning 7472: School without food service programs.
  • This warning makes sure that LEAs that submit a value of zero students receiving free and reduced lunch to confirm that this unexpected number is accurate.
• NEW! Validation 7475: Alert for Choice schools to submit disability data with their LEA.
  • The KBA is not published yet for this validation. This validation applies only to Choice schools, reminding these LEAs that they are required to submit student disability data to DPI.

Customer Services Team/School Directory Webpage Updates

• No updates

WISEdata

• WISEclassroom is now WISEtraining! The webpage has the same URL.
  • The Customer Services Team elected for the name change to improve our SEO functionality and better help our customers access the information they need.

WISEdash for Districts pages/documentation:

No updates

KBAs for Validations (Errors and Warnings):

If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

• Warning 7190 – This warning displays around World Language courses for students in grades 6 or higher. A bug was causing the warning to display for students in grades below grade 6 (i.e., PK). This bug was fixed, and the validation is now working as expected.
• Warning 7440 – This warning displays around World Language courses for students in grades 5 or lower. A bug was causing the warning to not display for students in grades below grade 5 (i.e., PK). This bug was fixed, and the validation is now working as expected.
• Error 7478 – NEW for 2023-24 SY - This error displays when LEAs select Native languages which is no longer used or are obsolete. The KBA links out to the Native Language data element page. The FAQ section on this data element page houses a resource LEAs can use to check if a language they have entered is listed on the ‘obsolete language list.
• Error 7479 – NEW for 2023-2 SY - This error displays when LEAs select a language of instruction which is no longer used or are obsolete. The KBA links out to the Native Language data element page. The FAQ section on this data element page houses a resource LEAs can use to check if a language they have entered is listed on the ‘obsolete language list.

CST and Other WISE Webpage Updates

Further updates were done on the School Modification Form webpage, better delineating which changes can be made vis the School Directory application, and which changes require a Help Ticket.

WISEdata and Data Element Page Updates:

WISEdata

• NEW! WISEclassroom Glossary webpage published! 

• NEW! Act 212: Info, Help and FAQ webpage published! 

Data Element Page Updates

• Programs data element page, redesigned. 
• CTE Programs data element page. 
• World Language Programs data element page. 

KBAs for Validations (Errors and Warnings)

If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

NEW! Warning 7473

This new warning 7473 throws when the student’s school of primary enrollment submits an ELP Code of 7, and this does not align with the last submitted ELP Code. An ELP Code of 7 means that a student was never an EL student. But, if a student record has anything other than a 7 (i.e., 1-6) listed, this means the student either currently is or at some time has been an EL student. So, entering a 7 to indicate the student was ‘never an EL’ creates a mismatch of data. 

Warning 6396

This rule, Warning 6396,  was temporarily switched off for the 2023/24 SY to fix a bug. The warning was throwing when the middle name was left blank, and this is not a required field. The bug has been resolved and the rule will be turned back on again on Tuesday, August 22, 2023.  

Customer Services Team pages (School Directory) and Other WISE Website/Documentation Updates

• NEW! Help Ticket Tips webpage published! 
• UPDATED! The DPI Digital Data Equity webpage has the latest Internet Access Home Survey, available in Albanian, Arabic, Dari, English, Farsi, Spanish, Tamil and Telugu.
  • Of Note: No requests were made for the survey to be translated into Hmong. If you need the Internet Home Access Survey translated into Hmong, please email Rachel Schemelin. Please provide your name, the name of your LEA (school/district), and the language into which you need the survey translated.

WISEdata and Data Element Website/Documentation Updates

WISEdata

• School Modification Form has been reorganized to provide clearer instruction on when Customers need to use the School Modification Form, open a Help Ticket or just make the changes in School Directory.  

• The new District Library Plan data element collection via WISEadmin has been added to the Data Elements collection.   

• The WISEdash Annual Tasks Checklist page has some new updated links, a new block of text for Training, and a few new tips and items peppered in throughout the page.  

• Updated Quick Training Videos on WISEclassroom - all located on the Getting Started with WISE applications/WISEsecure page:  

  • Logging in to WISEsecure via WISEhome / WISEsecure Overview  

  • First Time Login: Privacy Agreement Screen  

  • Completing the NEW DSA Set-Up Form for All Administrators  

KBAs for Validations

If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

Error 7441

The logic for this rule is changing. This rule is being adjusted for the 2023-24 school year and going forward. Previously, the error was associated to International Baccalaureate (IB) courses, specifically the following courses:

• IB Primary Years (IB-Primary)
• IB Middle Years (IB-Middle)
• IB Diploma Programme (DiplProg)
• IB Career Related Program (IB-Career)

The updated logic will allow better precision, throwing the error only when a student section has a Dual Enrollment program that also involves an AP course, an IB Diploma Programme, or an IB Career Related Program. Dual enrollments never apply to students in elementary or middle school grades.

The updated KBA for Rule 7441 currently reflects these changes.

Customer Services Team Pages

Submit PI-1207 Data Online

The Private School Report Application (PI-1207) webpage has been updated with a new, more user friendly menu, better assisting customers to know the timeline and deadlines for the PI-1207 form during the 2023-24 school year, as well as explaining it's importance to funding. 

WISEdata

• Career Education FAQ page: Data Elements Required for Reporting - Updated!

• WISEdata Discipline: Info, Help and FAQ - Updated!
• WISEdata Uncommon Situations -
  • Open Enrolled Students (Uncommon WISEdata Situations) Updated! Virtual Charter School section
  • Students Taking Up to Two Classes - Updated!
    • Membership information now required for Homeschool students (Coursework Enrollment Type, WISEid)

  • Student Receiving Off-Site Services -  Updated!

  • Non-Traditional WISEdata Situations > International Students (Student with an International High School Diploma Under Age 18) - Updated!

WISEclassroom

• Ed-Fi Application Mini-Tutorial - Updated!
• WISEdata: Understanding Economically Disadvantaged Status Data Reporting eLearning - Updated!
• WISEdata Portal Quick Training Videos - Updates In Progress!
  • “First Time You Log In (Privacy Agreement Screen)” - video Updated!
  • "Completing the DSA Set-Up Form for All Administrators"- video Updated!

Data Elements

• Choice data elements - Updated! 

  • All Choice school data elements are now annotated in “short message”:

    • This data element is required for Choice schools.

    • Not required for public or Choice schools but highly recommended.

    • This data element is optional for Choice schools.

• Courses data element page - Updated!

  • SCED 10 courses are posted for the 2023-24 school year

• CTE data element pages - Updated!

  • Career Education Programs

  • Dual Enrollment

  • Industry Recognized Credentials

  • Work Based Learning

• Digital Equity - Updated!
  • Barrier to Internet Access
  • Internet Access in Residence
  • Internet Access Type in Residence
  • Internet Performance in Residence
  • Primary Learning Device Access
  • Primary Learning Device Away From School
  • Primary Learning Device Provider
• DISCIPLINE - Updated!
  • Student Discipline Incident Association ID - DEPRECATED data element page
    • Ed-Fi is eliminating this endpoint - replacing it with Student Discipline Incident Behavior Association
    • REPLACE WITH Discipline Incident Identifier
  • Student Participation Code - 2023-24 visible in SIS, no longer required to send to DPI; 2024-25 Will be deprecated
  • Discipline Action Length - now holds 4 digits pre decimal (i.e. XXXX.XX)
  • Actual Discipline Action Length - now able to hold 4 digits before decimal (i.e. XXXX.XX)
• Email Address - Updated! with info for Choice schools
• Exit Types - Updated! Person of Contact
• FDS / LDS Data Element page NEW!!
  • Strongly encouraged, but not required
• Indicator 11 data elements - Updated! (with the following note)
  • The Timely Initial Evaluations (Indicator 11) pilot will continue into the 2023-24 school year. Indicator 11 data collection pilot started in 2022-23. The Indicator 11 project will help record the date of parental consent and the date of the evaluation for special education eligibility in WISEdata Portal and WISEdash for Districts. It will also improve the collection, quality, and use of our data about how students are receiving timely evaluation for special education eligibility, which is their right under federal law.
  • Consent to Evaluate - Updated! TIMELINE for 60-day timeline clarified
• Language Instructional Services - Updated!
  • ESL - SEI: Structured English Immersion (added to list)
• Parent/Guardian data element page - Updated! For Summer EBT info
• Programs Data Element page - Updated!
  • Career Education and Dual Enrollment program information removed from this webpage and placed on the Career Education Programs data element page.
  • World Language section
• Pupil Count for Membership - Updated!
• School Directory Data Elements - Updated!
  • PUBLIC PORTAL - data elements removed from CST SD page and added into the Data Elements Collection
• SpEd EDFacts Federal Exiting Categories - New! (calculated field)
• Student Address - Updated! For Summer EBT info
• Term Completion Indicator - Updated! (formerly “Completed School Term”)

WISEdash for Districts pages/documentation:

WISEdash for Districts: Info, Help and FAQ - Updated!

• WISEdash for Districts About the Data - Snapshot Dashboards page for the Spring Demographics Dashboard - Updated!

WISEdash for Districts: Training and User Guide page - Updated!

• How-To: Navigate the Menus - NEW!
• How-To: Filter Data - NEW!
• How-To: Locate Snapshot Data - NEW!
• How-To: Locate the Student Profile - NEW!
• How-To: Navigate the Student Profile - NEW!
• How-To: Locate SPED Data in the Student Profile - NEW!

WISEdash Public Portal pages/documentation:

WISEdash Public Portal - About the Data (ATD)

• Digital Equity WISEdash Public - ATD - NEW!

KBAs - If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

NEW!

• Warning 7470 - District missing immigrant data

• Error 7455 (primary school does not match enrollment type - New to replace Error 6806 & Error 6813)

• Error 7469 is a new error; Incomplete Exit Information. Required fields are missing, 'Exit Type' and ‘Exit Date.’ It is a combination of former Errors 7062 & 7063.

• Error 7468 is a new finance (WiSFiP) Error that will throw when Multiple Residency Periods exist and enrollment dates overlap.

Updated logic for the 2023-24 SY:

• Error 6481 (Max Age)

• Error 6509 (Invalid Expected School Transfer)
• Error 6510 (Invalid Expected Transfer Agency)
• Error 6571 (Missing TCI - Updated Term Completion Indicator from Completed School Term)
• Error 6572 (TCI should be Yes - Updated Term Completion Indicator from Completed School Term)
• Error 6575 (Continuing enrollment missing)
• Error 6649 (Pk or K3 and PPP)
• Error 7117 (absorbed Error 7118)

Edited for Updated Title, Short Text, Long Text, and Logic:

• Errors 6392, 6626, 6649, 6676, 6719, 6799, 7129, 7145, 7191, 7193, 7440

• Warnings 6740, 6773, 7122, 7187

Replacement KBAs

• Error 7455 (primary school does not match enrollment type - New to replace Error 6806 & Error 6813)

• Error 7460 is replacing Error 7154 due to changes in the Digital Equity Survey questions that started with the 2023-24 school year while following the same logic as Error 7154. Error 7154 is for the 2022-23 school year and prior.

• Error 7464 is replacing Error 6607 for the 2023-24 school year. The reason for the change is that starting with the 2023-24 school year, the First Day of School (FDS) and Last Day of School (LDS) will be collected from SIS vendors. This data will then push out to WISEdata and School Directory. Previously this data had to be manually entered into School Directory. Verify dates and data flow timing with your SIS vendor for accuracy.

• Error 7465 is replacing Error 7092 for the 2023-24 school year. Error 7465 follows the logic of Error 7092, but has been updated to match the changes in residency codes for Choice schools.

Discipline Validation Replacements:

• 6665 is now a Warning (no longer an Error)

• Error 7447 is replacing Error 7155 for the 2023-24 school year. Error 7155 will no longer be used after the 2022-23 school year has ended. Discipline data is now combining student behavior type and incident type for WISEdata reporting and WISEdata Portal exports.

• Error 7448 is replacing Error 6685 for the 2023-24 school year going forward due to a change in behavior data collection endpoint association. Additionally, the Logic for 6685 was adjusted to reflect that students will be reported with an Out-of-School Suspension (OSS action) until the expulsion hearing can take place.
• Error 7449 is replacing Error 6678 (“Invalid 'Discipline' and 'Behavior' combination”) for the 2023-24 school year going forward.
• Error 7450 is replacing Error 6704 (“Discipline Actions endpoint is missing”) for the 2023-24 school year going forward.
• Error 7451 is replacing Error 6673 (“Discipline Records Should Not be Reported for PPP Students”) for the 2023-24 school year going forward.
• Error 7452 is replacing Error 6663 (“Required field is missing, 'Behavior'”) for the 2023-24 school year going forward.
• Error 7453 is replacing Error 6870 (“Discipline Reported by Primary Enrollment is Missing”) for the 2023-24 school year going forward.
• Error 7454 is replacing Error 6677 (“Incorrect IAES by School Personnel And Behavior Combination”) for the 2023-24 school year going forward.

WiSFiP Validation Replacements:

• Error 7466 covering Residency is replacing Error 6628 for the 2023-24 school year going forward due to a significant change in logic and some residency data element changes in regards to the Pupil Count for Membership WiSFiP application.

• Error 7467 is replacing Error 6631 for the 2023-24 school year going forward.

The following Customer Service Team pages have been updated, either/both in content and by their URL:

• All School Directory pages

  • Added link to GIS Map on Resource Links section of School Directory landing page
  • All “PUBLISHED DATA” pages
• All Data Errata pages
• PI-1207
• School Modification Form page

Data Elements:

• New Collection filters in place: School Finance and Special Education
• Attendance data element
• District of Residence data element
• Exit Types data element
• Gender data element
• Learning Modality Type data element
• Language Instruction Services data element
• Language of Instruction
• Programs data element: Bilingual/Dual Language, CTE and Career Ed, Dual Enrollment, World Language Programs
• Reason Exited Special Ed data element
• Special Ed – Indicator 11 pages:
  • Timely Special Ed Evaluation (Indicator 11)
  • Consent to Evaluate
  • Eligibility Determination Date
  • Eligibility Evaluation Type
  • Evaluation Complete Indicator
  • Evaluation Delay Reason
  • Evaluation Late Reason
  • IDEA Indicator
  • IDEA Indicator (Part B)
  • SEORA
• State Assessment Type data element
• WiSFiP Pilot Program – Pupil Count for Membership pages:
  • Pupil Count Pilot Program Landing page (New for 2022-23!)
  • Membership (New for 2022-23!)
  • Residency (New for 2022-23!)
  • Enrollment Type (Updated)
  • Full Time Equivalency (New for 2022-23!)
  • Part Time Instructional Minutes (New for 2022-23!)
  • Count Date Name (New for 2022-23!)
  • Programs (Updated)
  • Students Receiving Off Site Services - Uncommon WISEdata Situations (Updated)
  • Students Taking Up to Two Classes - Uncommon WISEdata Situations (Updated)
• Work Based Learning data element

Updated User Guides for WISEid and WISEstaff

We've published updated guides aimed at new WISEid and WISEstaff users. These guides are now hosted on the DPI website instead of as Google Docs. Please refer to these new guides for information on basic WISEid and WISEstaff workflows.

• WISEid
• WISEstaff

Snapshot Preparation Guidance for Reporting Graduation Data

We've published new snapshot preparation guidance pages for submitting and checking graduation data. There are separate versions for public and Choice schools:

• Public Schools
• Choice Schools

New Page for Multi-District Charter School Reporting

Partnering districts in a multi-district or consortium charter school arrangement can encounter additional complexity in reporting data about participating students. To help you navigate this reporting challenge, we’ve published detailed guidance on multi-district charter school data reporting on the DPI website, available through the Reporting Uncommon WISEdata Situations page. Please review this page for an overview of how to report participating students’ data to DPI through WISEdata.

New Page for WISE Application Release Notes

On this page, you can see the new page for all WISE application release notes, including WISEdata, WISEid, WISEstaff, and other application updates. This page will also be kept up to date with new guidance pages or significant updates to other WISE application pages. We recommend that you bookmark this page and check back often to learn about updates to WISE applications and documentation.