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Career Education FAQs & Use Cases

Career Education FAQs & Use Cases

 

Career Education FAQ Table of Contents
Collected Programs Career Education Data Elements Reporting in WISEdata
Who submits for CTE? CTE Grade Levels CTE Program Associations
CTE Course Identification Career Pathways Career Clusters
Mapping CTE Courses to Clusters Final Grades/Marks Submitting Final Grades/Marks
CTE Student Classifications CTE Concentrator CTE Participant
Multiple Career Pathways Submitting CTE Course Data Certified Programs
Non-certified Programs Programs Associated to a Course CCR Programs
External CTE Course Dual Enrollment Programs NSFY Dual Enrollment Programs
State Endorsed Regional Career Pathway Type State Endorsed Regional Career Pathway Type Completer vs. Participant Submitting State Endorsed Regional Career Pathway
Certificated Program Status Type

CTE Use Case 1

CTE Use Case 2

Submitting Programs Not Tied to Course
Transfer Prior to Course Completion Transfer After Course Completion NSFY Student in AP Course
  1. Which programs are part of Career Education data collection?  Career Education as it will be known and collected starting in the 2018-19 school year will be comprised of three main components: Career and Technical Education (CTE) as part of the Carl Perkins Funds and College and Career Ready (CCR) associated with both the Technical Incentive Grant and the New Skills for Youth Grant. For more information on the goals of each of these programs and other Career Education collection info, see the Career Education Help page.
  2. What data will I report as part of Career Education?  You will continue reporting as usual for student records, including enrollment, Roster, etc. If you have students participating in a Career Education program but have not previously submitted Roster data, you must start reporting for Roster. In addition to all that's currently collected, you may be required to submit some or all of the following items:
  3. How will Career Education reporting change now that it's collected in WISEdata?  Previously CTE data was collected via an Excel spreadsheet, but starting in 2018-19, you will submit CTE data through from your SIS to WISEdata. The collection of CCR data for both grants are new projects in WISEdata as of the 2018-19 school year. 
  4. Who should submit Career and Technical Education (CTE) data? All public schools applying for Carl Perkins Funds should submit CTE data.
  5. Which grade levels are submitted for CTE data?  CTE data should be submitted for ALL public school students taking CTE courses in grade levels 9-12.
  6. When do I submit a student with a CTE Program Association?  You will only submit the student CTE Program Association data when: 
    • student is a CTE Concentrator in the reporting year OR
    • student participates in Career Education programs that are not associated to a course OR
    • student is identified as a State Endorsed Regional Career Pathway Type participant/completer.
  7. How can I identify a Career and Technical Education (CTE) course?  Starting in the 2018-19 school year, WISEdata Roster will use the National Center for Education Statistics (NCES) SCED v.5.0 for course code reporting, of which CTE is a part. The SCED 5 will provide a list of CTE courses that DPI will publish with a 'Career and Technical Education' flag for the courses. If you are unable to map a CTE course you offer locally to the DPI-populated course list with the CTE indicator flag, reach out to your vendor and/or DPI for assistance.
  8. What does a Career Pathway mean?  Career pathways are a series of connected education, training, and support strategies aimed at helping students achieve their own definition of success. Providing career pathways for students means that education and training align with the needs of the local job market, provide a range of secondary and postsecondary options, result in a secondary high school diploma, and help students enter or advance within an occupation. Within the CTEERS business structure, a Career Pathway is defined as one of the nationally adopted 16 career clusters.
  9. What are Career Clusters? Career clusters are broad occupational groupings that serve as an organizing tool, categorizing common knowledge and skill sets for secondary and post-secondary education. Career clusters blend rigorous academic and technical preparation, provide for career development, offer options for students to experience all aspects of a business or industry, and facilitate students and educators with ongoing transitions. Practitioners interpret Career Pathways to be a subset of skills obtained within a cluster. See below for the list of available Career Clusters.
  10. How do I map a CTE course to a Career Pathway Type cluster?  Starting in the 2018-19 school year, WISEdata Roster will use the National Center for Education Statistics (NCES) SCED v.5.0 for course code reporting, of which CTE is a part. The SCED 5 will provide CTE course to cluster mapping, which will be available on the DPI course list. For each CTE course, 'Cluster' (career pathway) mapping will be available in the Identification Code field. Most courses are a 1:1 match when mapping course to cluster, but there are some courses that have many mappings.
  11. Are final grades/marks required?  Starting in the 2018-19 school year moving forward, final grades/marks will be required for all students taking Career Education courses.
  12. How do I submit final grades/marks for a Career Education student?  Submit the grades endpoint data in association to Roster Grading Period and Student Section Association. For CTE, also submit:
    • Grade Type should always be Final based on the final grade/mark given for a particular term.
    •  Performance Base Conversion Type should be submitted as Pass/Fail/Incomplete.
      • Note, for districts that do not directly identify Pass/Fail/Incomplete but instead base grades on the letter or number grade rubric, the SIS will map the grades to the Pass/Fail/Incomplete indicator in the API.
    • Letter Grade Earned or Numeric Grade Earned is optional but strongly encouraged.
  13. What are the classifications of Types of Students for CTE?  The main classifications for CTE students are Concentrators and Participants. CTE Concentrations details should be submitted when the student is a Concentrator. See below (#11) for CTE Concentrator definition.
  14. Who is a CTE Concentrator?  A CTE Concentrator is a secondary student
    • is identified as a concentrator if he or she completed a minimum of two CTE courses within a chosen pathway and is enrolled in a continuing CTE course in that pathway for the reporting year                         

      OR

    • A concentrator may also be a student who has completed three CTE courses (or more) within a chosen pathway and is not enrolled in any CTE courses in the reporting year.

  15. ​​​​​​​Who is a CTE Participant?  A student in grade 9-12 taking a CTE course in the current reporting year. Note, unlike manual reporting, there will not be a 'Participation' flag collected from districts. Participation will be identified from student section associations to CTE courses. For this reason, it's critical to submit related Roster course work data. If the student is only a Participant but not a Concentrator, you do NOT need to submit student CTE Program Association for Concentration details. However, the student is enrolled in a CTE course for the current year, so submit Roster records for the CTE course(s): student and staff section associations, grades, and program data for programs not associated to courses. 

  16. What if a student concentrates in more than one Career Pathway Type?  If a student concentrates in more than one Career Pathway Type, submit only the Primary Concentration. Only one student CTE Program Association will be submitted to WISEdata, and details for the Primary Concentration will be used in reporting.
  17. How should Course data be submitted for a CTE course?  We have implemented an additional field for CTE related to course offerings: Career Pathway Type. Submit:
    • course offerings data with a DPI course that has the Career and Technical Education flag
    • WI DPI Course Offering
    • Career Pathway Type. 
      • Most courses are a 1:1 match when mapping course to cluster, but there are some courses that have many mappings.
      • In the multiple options scenario, the district will select the most appropriate option. WISEdata will have validations in place to check the selection.
  18. Which CTE programs fall under the Certified Career Education Programs classification? 
    • Youth Apprenticeship
    • State Cooperative Education Skill Standards--DPI Occupational
    • State Cooperative Education Skills Standards--DPI Youth Leadership
    • State Cooperative Education Skill Standards--DPI Employability Skills
    • Industry-recognized Credentials State Approved WTCS--Embedded Technical Diploma
    • Industry-recognized Credentials State Approved WTCS--Technical Diploma
    • Industry-recognized Credentials State Approved WTCS--Associates
    • Industry-recognized Credentials State Approved Business & Industry
    • Industry-recognized Credentials--Not State Approved
  19. Which CTE programs fall under the Non-Certified Career Education Programs classification?
    • Local Co-op
    • Internship
    • Simulation
    • Supervised Occupational Experience
    • School-based Enterprise
  20. Programs Associated to a Course:  Programs, such as Youth Apprenticeship, can be associated to a course. In this case, all course work data would be submitted for the course along with the program reference and related course section information. Submit:
    • Program Name: Youth Apprenticeship, for example
    • Program Type: Certified Career Education Programs
      • Depending on whether or not the program is certified (vs. non-certified), submit the Certification Status.
    • Grade Type is always submitted as Final.
    • Performance Base Conversion Type should be submitted as Pass/Fail/Incomplete.
      • Note, for districts that do not directly identify Pass/Fail/Incomplete but instead base grades on the letter or number grade rubric, the SIS will map the grades to the Pass/Fail/Incomplete indicator in the API.
    • Letter Grade Earned or Numeric Grade Earned is optional but strongly encouraged.
  21. Submitting CCR Program Data: Career Education programs, including both certified and non-certified programs in CCR Technical Incentive and New Skills for Youth Grants, should be submitted for students in grades 9-12. Programs associated to courses are collected through Roster. Programs not associated to courses will be collected in student CTE Program Associations. The submission process mirrors CTE submission, so see items #17-19 above for more information.
  22. Why do students enroll in CTE courses outside their primary enrollment school or district?  Students enrolled at their primary education school can also take CTE courses offered by another school either within the same district or outside the district. Students often enroll in CTE courses outside of their primary school because their primary school is not able to or does not offer the specific CTE course(s) that would help advance the student’s completion of their chosen pathway.
    • If a student is taking one or multiple courses outside the primary school within the same district, and if the student qualifies to be a 'Concentrator' in the reporting year for the course he or she has completed/enrolled in, the 'concentration summary' is expected to be submitted. In this case, the primary education school where the student is enrolled will be responsible for submitting and accounting for the student's concentration summary for 2018-19.
  23. What are Dual Enrollment programs?  A variety of programs through which high school students are dually enrolled in both high school and college to earn both high school and college credit. It depends on the program, but Dual Enrollment programs are generally offered to high school students (grades 9-12). 

    • Why are there different types of Dual Enrollment programs? Different dual enrollment programs exist in Wisconsin to pay and provide students with as many opportunities as possible to achieve college credit while in high school. These programs are offered through a variety of funding structures depending on the statuary authority.

      1. New Skills for Youth Grant Student in Dual Enrollment Programs: Dual Enrollment programs are always associated to courses, and all Dual Enrollment program data for students in grades 9-12 should be submitted for state and federal reporting. For the 2018-19 school year and moving forward, Dual Enrollment programs will be modified to:
        • High School Course with Private College
        • High School Course with UW System
        • High School Course with Technical College
        • High School Course with Tribal College
        • College Course with Private College
        • College Course with UW System
        • College Course with Technical College
        • College Course with Tribal College
        • Schools should submit the following Dual Enrollment program data:
          • Student Section Association, referencing the Dual Enrollment program in which the student is enrolled
          • Staff Section Association, referencing the Dual Enrollment program to which the instructor is associated
          • Sections Program Reference should be submitted as:
            • Program Type: Dual Enrollment Programs
            • Program Name: (one of the above Dual Enrollment programs listed)
          • Final Grades data with Grade Type always submitted as Final
          • Performance Base Conversion Type should be submitted as Pass/Fail/Incomplete.
            • Note, for districts that do not directly identify Pass/Fail/Incomplete but instead base grades on the letter or number grade rubric, the SIS will map the grades to the Pass/Fail/Incomplete indicator in the API.
          • Letter Grade Earned or Numeric Grade Earned is optional but strongly encouraged.
    • Dual credit classes can be taken through Technical Colleges, the UW System colleges, tribal colleges, and/or the Private colleges under WAICU.
  24. What is a State Endorsed Regional Career Pathway?  A specific state outlined program that combines specific regional requirements for: 

    1. a sequence of high school classes,
    2. dual credit class(es),
    3. Industry Recognized Credentials (IRCs), and
    4. work-based learning (certified &/or non-certified methodologies).
    • It is both regionally modified for local offerings and adopted by school districts for students who opt in.
      • It only applies to certain regions now because it's in a plot phase now; it is anticipated to be available to all school districts in possibly 2019-2020, definitely for 2020-21.
      • For more on the project, see the Regional Career Pathway page.
  25.  What is a completer vs. participant under State Endorsed Regional Career Pathway?  
    • A participant would be any student, designated by the school, who has ‘declared’ his or her intent to pursue the pathway as part of ACP and who is enrolled in at least one of the regional elements.
    • A completer would be any student, designated by the school, who has finished the required regional elements. Required regional elements will be a minimum of at least 3 of the 4 above (1a-d) regional requirements.
  26. Submitting State Endorsed Regional Career Pathway Status Type: Districts in pilot regions that are submitting the State Endorsed Regional Career Pathway Status Type for the CCR New Skills for Youth Grant should submit the flag to indicate Participation vs. Completion. Districts should submit:
    • student CTE Program Association
    • Program Reference: State Endorsed Regional Career Pathway Program
    • WI DPI Student CTE Program Association
    • State Endorsed Regional Career Pathway Status Type: Participation OR Completion
  27. CTE Concentrator Use Case 1: Student is identified a CTE Concentrator in Education and Training Career Pathway Type for the 2018-19 school year according to the Concentrator qualifications of completing two CTE courses in a cluster and is enrolled in a CTE course in the same cluster for the current year:  
    • Grade 9 (2016-17): 1 CTE course completed and passed in Education and Training Career Pathway Type
    • Grade 10 (2017-18): 1 CTE course completed and passed in Education and Training Career Pathway Type
    • Grade 11 (2018-19): 1 CTE course enrolled in Education and Training Career Pathway Type
    • Submit via the API:
      • Student CTE Program Association with Concentration details for 2018-19.
      • Program reference is Career and Technical Education Program.
      • CTE Programs
      • Career Pathway Type is Education and Training.
      • Select and submit the most relevant IAC Code Type for the concentrations. A student can have multiple IAC Codes associated to a cluster.
      • Submit a Program Areas Type that's the program area for the concentration. You can submit more than one program area of concentration.
      • Because the student is enrolled in a CTE course for the current reporting year, submit Roster records for the CTE course(s): student and staff section associations, grades, and program data for programs not associated to courses.
  28. CTE Concentrator Use Case 2: Student is identified a CTE Concentrator in Information Technology Career Pathway Type for the 2018-19 school year according to the Concentrator qualifications of completing three CTE courses in a cluster in the previous schools years even though not enrolled in a CTE course during the current reporting year:
    • Grade 9 (2016-17): 2 CTE courses completed and passed in Information Technology Career Pathway Type
    • Grade 10 (2017-18): 1 CTE course completed and passed in Information Technology Career Pathway Type
    • Grade 11 (2018-19): Not enrolled in CTE course
    • Submit via the API:
      • Student CTE Program Association with Concentration details for 2018-19.
      • Program reference is Career and Technical Education Program.
      • CTE Programs
      • Career Pathway Type is Information Technology.
      • Select and submit the most relevant IAC Code Type for the concentrations. A student can have multiple IAC Codes associated to a cluster.
      • Submit a Program Areas Type that's the program area for the concentration. You can submit more than one program area of concentration.
      • Because the student is not enrolled in a CTE course for the current year, there won't be CTE Roster records for 2018-19.
      • The district should again submit Concentration details in the 2018-19 school year when the student is in grade 12  irrespective of whether or not the student is enrolled in a CTE course in that school year.
  29. Submitting Certificated Program Status Type When Program Spans Multiple Courses: 
    1. Student met the requirements of the certificated program and was or is to be awarded a certificate: Use this type at the end of the certification program where the student was or is to be awarded a certificate.
    2. Student is continuing in the certificated program: Use this type at the end of the 'Term'.
    3. Student has left the certificated program before completion: Use this type when a student leaves a program. The student is not expected to be associated with the program any further.
    4. Student completed program but did not meet the requirements for the certificate: Use this type at the end of the certification program.
    • Say you have a student in grade 11 for the 2018-19 school year who is enrolled in two courses over the school year in Youth Apprenticeship as part of the Certified Career Education Program. 
      • For Course 1 in the fall semester, in the Certificated Program Status Type indicate the student is continuing in the program.
      • For Course 2 in the spring semester, in the Certificated Program Status Type indicate the student completed the program and received certification.
  30. Submitting Program Data When a Program Is Not Associated to a Course:  Students may enroll in programs that might not be associated to a course. In this case, submit the program data through the student CTE Program Association. Submit:
    • Program Name
    • Program Type as either Certified Career Education Program OR Non-certified Career Education Program.
    • WI DPI Student CTE Program Association
    • If the Program Type was Certified, then submit the Certificated Program Status Type.
  31. Student Transfers During School Year Before Completing Course:  Students taking a CTE course during the school year may transfer districts before completing the course. When this occurs, the school in District A where the student was enrolled submits
    • the course work-related data for the CTE course 
    • District A will also submit final grade/mark data, including Performance Base Conversion Type as Incomplete.
    • If the student is a Concentrator, submit the student CTE Program Associations with concentration information, regardless of the Performance Base Conversion Type status.
  32. Student Transfers During School Year After Completing Course: Students taking a CTE course during the school year may transfer districts after completing the course, for example, a student transferring at the end of fall semester. When this occurs, the school in District A where the student was enrolled submits
    • the course work-related data for the CTE course
    • District A will also submit final grade/mark data, including Performance Base Conversion Type as Pass OR Fail.
    • If the student is a Concentrator, submit the student CTE Program Associations with concentration information, regardless of the Performance Base Conversion Type status.
  33. New Skills for Youth Grant Student Taking AP Course:  In the Courses endpoint (DPI populated), all AP courses have a flag populated to denote as AP in Roster. All AP course data for students in grades 9-12 should be submitted for state and federal reporting. Schools should submit:
    • Student Section Association, referencing the AP course with the AP flag in which the student is enrolled
    • Staff Section Association, referencing the AP course with the AP flag to which the instructor is associated
    • Final Grades data with Grade Type always submitted as Final
    • Performance Base Conversion Type should be submitted as Pass/Fail/Incomplete.
      • Note, for districts that do not directly identify Pass/Fail/Incomplete but instead base final grades/marks on the letter or number grade rubric, the SIS will map the grades to the Pass/Fail/Incomplete indicator in the API.
    • Letter Grade Earned or Numeric Grade Earned is optional but strongly encouraged.

 

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