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Career Education FAQs & Use Cases

Career Education FAQs & Use Cases

What is Career Education data reporting?

What are the data elements required for Career Education reporting?

What grade levels should I report for Career Education?

What is College and Career Readiness (CCR)?

What is Career and Technical Education (CTE)?

Who submits CTE data?

What are the Career Education data elements that will be used to satisfy both CCR and CTE data reporting? How does CTE and CCR reporting relate to one another?

How do I submit Dual Enrollment?

Do I need to identify if the dual enrollment course is Start College Now, Early College Credit Program (ECCP), Transcripted Credit, or Advanced Standing for data reporting?

What is State-endorsed Regional Career Pathway status?

What are the State-endorsed Regional Career Pathway status types?

Who should submit State-endorsed Regional Career Pathway status?

What are Certified Career Education Programs?

How should I submit Certified Career Education Programs?

What is Certificated program status type? What is this status type used for?

Why are grades required for Career Education reporting?

How does Career Education data reporting change how I normally submit CTE data now that it’s collected in WISEdata?

When should I submit my CER data in the SIS?

What happens after I enter my CTE data?

How and where should I review my data validation messages and warnings?

Who should be included in the review of my CER data?

Who participates or enrolls in CTE?

What is a CTE course?

How do I submit my CTE courses through Roster?

I have a CTE course that is not Health Science Education but the course is not taught by a licensed CTE licensed teacher in the specific discipline. How do I flag these courses as CTE?

I am trying to submit a non-CTE course but the code has a CTE flag. What should I do in this scenario?

Where can I find the latest course codes (SCED 5)? How can I download the codes?

How do I know if a course code is a CTE course on the SCED 5 download?

How do I map career cluster(s) to a CTE course?

How do I submit a grade for a student who is enrolled in a CTE course?

What is a CTE Concentrator? How do I submit a concentrator?

Will the CTE Concentrator definition change for data reporting year 2018-19?

What is a CTE participant? How do I report a participant?

What other data elements are required to be submitted with a CTE concentrator versus a participant?

What is Single Parent status?

Is Single Parent status required for all concentrators? Participants?

What is an IAC?

 

  1. What is Career Education data reporting?  Career Education as it will be known and collected starting in the 2018-19 school year consists of two data reporting purposes: College and Career Readiness (CCR) data reporting as required by the 2017 WI Act 59 and Career and Technical Education (CTE) as required by the federal Carl Perkins Act of 2006. Overall, both reporting requirements capture college and career readiness data that is used to satisfy both state and federal reporting.
    • CCR data reporting is required for all public school districts for students in grades 9-12.
    • CTE data reporting is required for participating Carl Perkins districts for students in grades 11-12.
  2. What are the data elements required for Career Education reporting?
    • IMPORTANT: Districts required to submit CTE data will need to submit all CTE course offerings through Roster beginning in school year 2018-2019 for grades 9-12. CTE courses are an integral part of the CTE data reporting process because they serve as the starting point for collecting all other CTE data.
      • All CCR data elements are reported for students in grades 9-12 from all public schools with the exception of the State-endorsed Regional Career Pathway Status type, which is only required for districts in the piloted Regions.

      • All CTE data elements are reported for students in grades 11-12. However, it is important that CTE courses will need to be submitted through Roster for grades 9-12.

CAREER EDUCATION DATA REPORTING ELEMENTS

 

College and Career Readiness (CCR)

For students in grades 9-12

All public school districts

Career and Technical Education (CTE)

For students in grades 11-12

Carl Perkins Districts

Course and Program Participation

  • Dual Enrollment

  • AP Course (grade performance type)

  • Non-certified Career Education Program

    • Local Co-op

  • Certified Career Education Programs

    • Youth Apprenticeship

    • State Co-op

    • Industry Recognized Credential (IRC)

  • Non-certified Career Education Program

    • Simulation

    • Internship

    • School-based Enterprise

    • Supervised Occupational Experience

Course and Program Completion

  • Certificated Program Status Type (for Certified Education Program participation)

  • Grade Performance Type

 

Student-level Characteristics

  • State-endorsed Regional Career Pathway Status (for districts in piloted Regions only)

    • Participant

    • Completer

  • CTE Concentrator

    • Instructional Area Code (IAC)

    • Career Pathway type (Cluster)

    • Program Area(s)

  • Single Parent Status

3. What grade levels should I report for Career Education?  

  • All CCR data elements are reported for students in grades 9-12 from all public schools with the exception of the State-endorsed Regional Career Pathway Status type, which is only required for districts in the piloted Regions.
  • All CTE data elements are reported for students in grades 11-12. However, it is important that CTE courses will need to be submitted through Roster for grades 9-12.

4. What is College and Career Readiness (CCR)?  In addition to having knowledge in academic content areas, the Wisconsin way of college and career readiness values skills and habits. Our graduates must be critical thinkers, able to communicate effectively, collaborate with others, and solve real world problems. In 2017, Wisconsin Act 59 passed to include new College and Career Readiness (CCR) requirements for the Accountability Report Cards. View more information about CCR requirements.

5. What is Career and Technical Education (CTE)?  Career and Technical Education (CTE) prepares students for a wide range of careers that reflect the contemporary workplace and plays a major role in addressing the workforce and economic needs. CTE encompasses a broad range of activities including academic coursework, career based learning opportunities, and connections to relevance in the world of work. Click here for more information on CTE.

6. Who submits CTE data?  CTE is supported through the Carl D. Perkins Career and Technical Education (Perkins IV) Act of 2006 and was recently amended on July 31st, 2018 through the Strengthening Career and Technical Education for the 21st Century Act (Perkins V). As part of Perkins accountability, districts who participate in Carl Perkins funding are required to submit CTE data.

7. What are the Career Education data elements that will be used to satisfy both CCR and CTE data reporting? How does CTE and CCR reporting relate to one another?  Career Education reports on a wide variety of college and career readiness data which also satisfies CTE reporting requirements. The following CCR data elements will also satisfy CTE reporting:

  1. Certified Career Education Programs

    • Youth Apprenticeship

    • State Co-op Education Skill Standards

      • DPI Occupational

      • DPI Youth Leadership

      • DPI Employability

    • Industry Recognized Credential

      • State-approved WTCS, Embedded Technical Diploma

      • State-approved WTCS, Technical Diploma

      • State-approved WTCS, Associates

      • State-approved business and industry

      • Not state-approved

  2. Certified program status type

  3. Grade Performance Type

It is important to understand how CCR and CTE data reporting relate to one another as it will help you understand Career Education data reporting as a whole. Learn more about the data reporting relationship between CCR and CTE in a video or review the CCR and CTE relationship diagram.

8. How do I submit Dual Enrollment?  Districts will need to submit a dual enrollment ‘program name’ for each Dual Enrollment course offered. Review a complete list of program names and guidance on specific program names to submit. To determine the appropriate program name, the district should determine where the instruction of the course is offered. If the course takes place at the high school, the district should select the correct Institution of Higher Education (IHE) based on the articulated agreement between the high school and the IHE.

9. Do I need to identify if the dual enrollment course is Start College Now, Early College Credit Program (ECCP), Transcripted Credit, or Advanced Standing for data reporting?  DPI will only require the program name and type listed above for data reporting purposes. However, your district Student Information System (SIS) may still have a place to enter or record dual enrollment courses as Start College Now, ECCP, Transcripted, or Advanced Standing.

Districts should continue to report dual enrollment courses as Transcripted or Advanced Standing, etc on student’s official transcript as required by PI 26.04 (6) for Technical Skills Attainment Transcript Requirement. Student Official Transcript data is NOT collected in WISEdata.

10. What is State-endorsed Regional Career Pathway status?  The State-endorsed Regional Career Pathway status is used to capture students who participate in regional career pathways as part of Pathways Wisconsin. Districts who are part of Pathways Wisconsin are required to identify and submit students who are a part of regional career pathways as a participant and or a completer.

11. What are the State-endorsed Regional Career Pathway status types?

  1. Regional Career Pathway ‘Participant’: A participant would be any student, designated by the school, who has ‘declared’ his or her intent to pursue the pathway as part of Academic Career Planning (ACP) and who is enrolled in at least one of the regional elements

    • Regional Career Pathway ‘Completer’:
    • A completer would be any student, designated by the school, who has finished the required regional elements. Required regional elements will be a minimum of at least 3 of the 4 above regional requirements.

12. Who should submit State-endorsed Regional Career Pathway status?  Districts in the current piloted regions who are participating districts in the Pathways Wisconsin project are expected to submit State-endorsed Regional Career Pathway status as part of regional requirements.

13. What are Certified Career Education Programs?  Programs under which a student can earn certification as part of their participation in college and career readiness experiences. The types of Certified Career Education Programs are:

  1. Youth Apprenticeship

  2. State Co-op Education Skills Standards--DPI Occupational

  3. State Co-op Education Skills Standards--DPI Youth Leadership

  4. State Co-op Education Skills Standards--DPI Employability Skills

  5. Industry Recognized Credential State-approved WTCS--Embedded Technical Diploma

  6. Industry Recognized Credential State-approved WTCS--Technical Diploma

  7. Industry Recognized Credential State-approved WTCS--Associates

  8. Industry Recognized Credential State-approved Business and Industry

  9. Industry Recognized Credential Not State-approved

14. How should I submit Certified Career Education Programs?

  • If the program is associated to a course: submit course offerings and submit a grade record which must include a certificated program status type.
  • If the program is not associated to a course (ie, IRC): submit student CTE program association which must include a certificated program status type.

15. What is Certificated program status type? What is this status type used for?  A ‘certificated program status type’ is required for each Certified Career Education program a student participates in and helps indicate whether the student earned certification while in the program. The status types are:

  1. Student met the requirements of the certified program and was or is to be awarded a certificate
  2. Student is continuing in the certified program

  3. Student has left the certified program before completion

  4. Student has completed the program but did not meet the requirements for the certificate

16. Why are grades required for Career Education reporting?  Starting 2018-19, a ‘Performance Base Conversion Type’ will be required for all courses for students in grades 9-12 for all public schools. The grade performance type is important for determining student completion for CCR and CTE data reporting requirements. The grade performance types are:

Code

Short Description

Description

P

Pass

Passing grade earned for coursework based on local standards and policy.

F

Fail

Failing grade earned for coursework based on local standards and policy.

N

Not Completed

No grade earned for a course in which a grade may be earned. The student is ineligible to receive a grade earned or course credits.

NG

Not Graded

Coursework for which no grade (including pass/fail) may be earned.

17. How does Career Education data reporting change how I normally submit CTE data now that it’s collected in WISEdata?  In the past, Carl Perkins districts submit two reports to either their fiscal agent or directly to DPI:

  1. Composite Enrollment Report (CER): This report collects students in grades 11th and 12th. The CER captures student enrollment and demographics data along with program participation, earned credentials, and the identification of CTE concentrators and participants. This report is due July 15.

  2. Graduate Follow-up Report (FUP): This report collects students identified as Concentrator Completers in the previous reporting year CER report by the district. A student is a Concentrator Completer if the student has graduated and is a CTE Concentrator who has completed the third CTE course in their chosen pathway. This report is due May 15th.

Beginning in reporting year 2018-19, districts will no longer submit an excel file of the CER to their fiscal agent or to DPI starting in reporting year 2018-19. The CER data collection will now be integrated into WISEdata to improve the overall data collection process in order to ensure 1) greater security of student data, 2) increase data accuracy and consistent data, 3) provide for more streamlined collection process and management of the data, 4) reduce burden at the local level.

As a result, the CER data will now be entered and submitted through your district’s Student Information System (SIS). Districts will be responsible in reviewing data validations and error warning messages through the WISEdata portal.

There are no changes or impacts to the FUP report. The reporting and collection of the FUP remains to be the same as reported in previous years. This means that the Career and Technical Education Coordinators (CTECs) who serve as the district(s) Carl Perkins fiscal agent, will continue to receive their FUP excel template from DPI through the secure FTP site, Accellion. All FUP report(s) must be submitted to the appropriate DPI contact through Accellion by the deadline of May 15th.

18. When should I submit my CER data in the SIS?  Continually throughout the year as it happens. DPI encourages you to make progress on Roster and Career Education data submission to WISEdata by the Discipline and Attendance Deadline of August 2nd, 2019. You are not expected to have Roster and Career Education data submission completed by August 2nd. This is also NOT a snapshot; it is to help keep you on track with submitting one year of data prior to moving to the next school year.

DPI will begin data quality checks in August to prepare for the December 10, 2019, snapshot. A student data snapshot which includes Roster and Career Education, will take place December 10, 2019. View snapshot preparation guidance. You can also review the WISEdata Events calendar for information about each date.

19. What happens after I enter my CTE data?  Like all other data submissions, your CTE data will go through the data import process and data validations and quality metrics process. Click here to review the entire WISEdata life cycle and understand how your data will travel through the Ed-Fi API, WISEdata Portal, and to WISEdash.

20. How and where should I review my data validation messages and warnings?  Review your data validation messages by using the WISEdata Portal frequently. The WISEdata Portal is an application used to verify that data is pushed from your student information system (SIS) to DPI through the WISEdata API. Once you submit data from your student information system (SIS) to the DPI, the data will be analyzed for accuracy through a validation cycle where business rules are applied to your data and processed by DPI. Depending on the quality of the data, validation messages are generated to give you feedback on data that needs review and/or correction. Review the WISEdata Validation Messages Mini Tutorial.

21. Who should be included in the review of my CER data?  The WISEdata portal is the first point of data checks and validations. This process will most likely include data stewards in the district (such as the WISE data Coordinator) who may need to reach out to the district CTE Content experts. In August 2018, DPI encouraged districts to assemble a district level Roster team to work together to understand the Career Education data reporting requirements and process. Including the Roster teams (which should include at least one data steward) as part of the data checks and validations process is strongly encouraged for at least the first year of Career Education data reporting 2018-19.

22. Who participates or enrolls in CTE?  Generally, students in grades 9-12 can enroll in CTE courses offered by the school districts. CTE courses can be taken within a student’s chosen pathway.

23. What is a CTE course?  A CTE course is a secondary course offered through the Wisconsin program areas listed below and must be taught by a CTE instructor licensed for that specific discipline:

  1. Agriculture and Natural Resource

  2. Business and Information Technology

  3. Family and Consumer Sciences Education

  4. Marketing Management and Entrepreneurship Education

  5. Technology & Engineering

  6. Health Science*

However, there is an exception to Health Science education as there is no CTE Health Science Education license. As such, health science education courses may be taught by a health education instructor, a licensed science instructor, or a family and consumer science teacher.

The definition above is defined by DPI and is used as guidance for local school districts when determining CTE courses and development. Before districts identify the appropriate Roster code for CTE course offerings, districts will need to verify the course is taught by a licensed CTE educator within the specific discipline as this determines whether or not the course is CTE.

24. How do I submit my CTE courses through Roster?  Starting in the 2018-19 school year, WISEdata Roster will use the National Center for Education Statistics (NCES) SCED v.5.0 for course code reporting of which CTE is a part. The SCED 5 will provide a list of CTE courses that DPI will publish with a 'Career and Technical Education' flag for the courses. In order to properly submit CTE courses through Roster, districts must first ensure the course code contains a CTE course flag indicator and meets the definition of a CTE course. To view all courses identified as CTE from the SCED v.5.0, download the DPI 2018-19 course codes and filter “CTE Course” to “Yes.” It is imperative that all CTE courses be submitted with a course code that contains the CTE course flag indicator as this may impact your district’s CTE data reporting.

While we understand the SCED v.5.0 course list may not match perfectly to all district CTE course offerings, it is important that districts review course descriptions and select the course that best aligns with the CTE course being offered. If you are unable to map a CTE course you offer locally to the DPI-populated course list with the CTE indicator flag, reach out to your vendor and/or DPI for assistance.

25. I have a CTE course that is not Health Science Education but the course is not taught by a licensed CTE licensed teacher in the specific discipline. How do I flag these courses as CTE?  Districts will need to make sure the course is taught by a licensed CTE educator within the specific discipline, as this determines whether or not the course is CTE. Health Science Education continues to be an exception as there is no CTE Health Science Education license. As such, Health Science Education courses may be taught by a health education instructor, a licensed science instructor, or a family and consumer science. It is important that all CTE course codes contain a CTE course=Yes flag as this will indicate to DPI the course is CTE.

Example 1: The desired code for your Child Development and Parenting CTE course is currently not flagged as CTE in SCED 5. In this scenario, the district should consider exploring other codes with a CTE course=yes flag. Examples of other Child Development CTE course codes are Child and Adult Care Services or Child Development.

Example 2: The desired code for your Clothing and Sewing CTE course is currently not flagged as CTE in SCED 5. In this scenario, the district should consider exploring other codes with CTE course=yes flag. Examples of other Clothing and Sewing CTE course codes are Apparel Construction or Clothing and Textiles.

26. I am trying to submit a non-CTE course but the code has a CTE flag. What should I do in this scenario?  Submitting a course code with a CTE=Yes flag indicates to DPI the course is CTE. If the course is not CTE, submit a course code where the CTE course=No. Submit the code where the course description best aligns with the offered course and CTE course=No.

Example 1: The desired non-CTE Computer Science course code is flagged as CTE course=Yes. In this scenario, the district should consider exploring other codes with CTE course=No flag. Examples of other non-CTE Computer Science course codes are Multimedia Design, Interactive Design, Digital Imaging, Particular Topics in Management Information Systems, and or Web Design.

27. Where can I find the latest course codes (SCED 5)? How can I download the codes?  You download the latest SCED 5 course codes. Click the Download all 2018-19 courses as CSV button.

28. How do I know if a course code is a CTE course on the SCED 5 download?  Once you have downloaded the list of courses, filter for column F ‘CTE course’ and select ‘Yes’ to view all of the CTE course codes.

29. How do I map career cluster(s) to a CTE course?  Starting in the 2018-19 school year, WISEdata Roster will use the National Center for Education Statistics (NCES) SCED v.5.0 for course code reporting, of which CTE is a part. The SCED 5 will provide CTE course to cluster mapping, which will be available on the DPI course list. For each CTE course, 'Cluster' (career pathway) mapping will be available in the Identification Code field. Most courses are a 1:1 match when mapping course to cluster, but there are some courses that have many mappings.

30. How do I submit grade for a student who is enrolled in a CTE course?  Submit the grades endpoint data in association to Roster Grading Period and Student Section Association.

  1. Grade Type should always be Final based on the final grade/mark given for a particular term.

  2. Performance Base Conversion Type should be submitted as Pass/Fail/Not Graded/Not Completed

    • Note, for districts that do not directly identify Pass/Fail/Not Graded/Not Completed but instead base grades on the letter or number grade rubric, the SIS will map the grades to the Pass/Fail/Not Graded/Not Completed indicator in the API.

  3. Letter Grade Earned or Numeric Grade Earned is optional but strongly encouraged.

31. What is a CTE Concentrator? How do I submit a concentrator?  A student is identified as a concentrator if the student completed a minimum of two CTE courses within a chosen pathway and is enrolled in a continuing CTE course in that pathway for the reporting year

OR

A concentrator may also be a student who has completed three CTE courses (or more) within a chosen pathway and is not enrolled in any CTE courses in the reporting year.

Submit a student as a concentrator by marking the student as a CTE Concentrator in your district’s Student Information System (SIS). Specific questions and guidance on how to mark and/or navigate the SIS should be addressed to your SIS vendor contact person. Depending on your district, this feature and functionality may vary in process.

All students identified as CTE concentrators will each have a ‘CTE Concentrator Summary’ record submitted to DPI.

32. Will the CTE Concentrator definition change for data reporting year 2018-19?  No. See CTE Concentrator definition. Districts will continue to identify The CTE Concentrator definition for reporting year 2018-19 will remain the same as captured in previous reporting years.

33. What is a CTE participant? How do I report a participant?  A student is a CTE participant if the student was enrolled in one or more CTE courses for the reporting year.

Districts will not have to manually identify or flag a student as CTE Participant through the SIS. Instead, DPI will determine Participants based on students enrolled in CTE course offerings submitted via Roster. Students who are enrolled in a CTE course with a performance type of passed or failed will be identified as CTE Participants. Therefore, it is important that you submit course codes with a CTE flag=Yes.

34. What other data elements are required to be submitted with a CTE concentrator versus a participant?  Districts will need to submit the additional information for each CTE Concentrator:

  1. Career Pathway Type (career cluster level)

  2. A single Instructional Area Code (IAC)

  3. Program Area(s)

There are no additional data elements that will need to be submitted for CTE Participants.

35. What is Single Parent status?  Single Parent status is a characteristic that denotes whether a student who is unmarried or legally separated has sole or joint custody of a minor child or children at any point during the reporting year. This also includes pregnant female students who are unmarried or legally separated.

36. Is Single Parent status required for all concentrators? Participants?  Single Parent status is required for CTE data reporting and therefore is required for all 11th and 12th grade students.

37. What is an IAC?  The Instructional Area Code (IAC) should reflect the focus of the student’s planned sequence of secondary CTE courses leading to skills for employment after graduation and/or the continuation of studies at an institution of higher education. It is also known as the Classification of Instructional Programs (CIP) code. Submit a single IAC for each CTE concentrator. View a complete list of IAC.

 

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