PI-1207 Private School Report Application
Wisconsin private schools submit the PI-1207 private school report online using the web-based PI-1207 Data Collection application. This page includes instructions on how to access the PI-1207 application and how to submit the necessary information for each step.
The actual application must be accessed by logging into WISEhome.
It is important for private schools to complete the PI-1207 annually within the annual timeframes. If the PI-1207 is not filled out, private schools get listed as 'inactive.'
Click the links below to navigate to different sections of this page:
- How to Access the PI-1207 Data Collection Application
- Enter and Submit PI-1207 Data
- Update PI-1207 Data After Submission
How to Access the PI-1207 Data Collection Application
To access the PI-1207 Data Collection application, you need a WAMS ID and security access to the application. Your next steps will depend on whether or not you already have a WAMS ID. Please follow the steps for the scenario below that matches your needs:
I Already Have a WAMS ID
To access the PI-1207 Data Collection application:
- Log in to WISEhome using your WAMS ID or a district or agency email account.
- On your WISEhome home page, under School Directory, select School Directory - PI-1207 Private School Report to open the application.
- If you don't see the PI-1207 Private School Report option in WISEhome, select Request Access at the top of the screen.
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On the Request Access screen, select Private. Then select your school, enter your job title, and select School Directory in the Applications menu. Click Request Access to finish the access request. A member of the Customer Services team will review your access request and grant your WAMS account access to the PI-1207 application.
I Don't Have a WAMS ID
To log into WISEhome and access the PI-1207 application, you need to sign up for a WAMS ID and request access to the application. To do so:
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The first step is to get a WAMS ID. Setting up a WAMS account involves four simple steps:
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Go to the WAMS homepage.
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Select “Self Registration.”
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Provide the required information.
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IMPORTANT: When you receive a confirmation email from the WAMS system, follow the link given to log in and verify your account
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Next, log into WISEhome using your WAMS ID.
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Select Request Access at the top of the screen.
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On the Request Access screen, select Private. Then select your school, enter your job title, and select School Directory in the Applications menu. Click Request Access to finish the access request. A member of the Customer Services team will review your access request and grant your WAMS account access to the PI-1207 application.
Enter and Submit PI-1207 Data
Once you open the PI-1207 application, select the private school you’re submitting data for from the Select a private school to proceed drop-down menu in the upper left corner.
Once you select your school, the navigation menu appears. This menu lets you navigate to each screen in the PI-1207 application and enter the necessary data.
The color of the underline under each screen name lets you know whether the information on that screen is complete. A red underline means that you still need to enter information; a yellow underline indicates that there is a warning and the information on that screen should be verified; and a green underline indicates that the information is complete.
School Information
First, navigate to the School Information screen. On this page, you will first be asked whether the school you’re entering data for is closed this school year. If it is, answer Yes, click Save, and proceed to the Graduates screen. Otherwise, enter No and click Save.
If the private school has closed, please report the closure through DPI's School Modification Process. Within the PI-1207 Private School Report, the user would select “Yes” and save. If the school served grade 12 in the prior school year, the Graduates screen will need to be completed and confirmed. A representative from DPI will reach out to users who report the closing of a private school but do not complete the School Modification process.
For schools that will be open for the 2022-2023 school year, select school type (such as elementary or high school), schedule, primary program, whether the school is religiously affiliated, and not-for-profit status. If any of this information has changed, please follow the guidance provided in the Updating Private School Data Elements technical assistance document.
After you click Save, you’ll be asked to enter the school type, schedule, primary program, whether the school is religiously affiliated, and the school's nonprofit status.
Note on Non-Profit Status: A private school is required to be a non-profit organization to be eligible for equitable participation in some federal programs (e.g. Elementary and Secondary Education Act, etc.). Generally, a non-profit organization is a legal entity whose net earnings cannot lawfully benefit any private shareholder or entity.
Select an option in each section, then click Save.
Next, go to the Waivers screen.
Waivers
On the Waivers screen, you can opt in or out of DPI and vendor-generated mailings. Select an option for each question.
Click Save before proceeding.
State Statutes
Next, on the State Statutes screen, confirm that your private school is compliant with the state of Wisconsin’s private school statutes. Once you’ve answered for each statute, click Save and continue to the Enrollments screen.
Enrollments
On the Enrollments screen, enter the number of parentally-placed students enrolled in your private school in each grade for the current school year. The grades displayed in this section are per the school's demographic data in the DPI School Directory. If the grades listed are not current for your school, please follow the guidance provided in the Changing Private School Data Elements section of the School Directory webpage.
Note the following guidelines for submitting enrollment numbers:
If you have enrollment values that do not relate to grade, click the "Don't have enrollment values by grade?" text:
You will be redirected to the enrollments screen where you can enter ungraded enrollments:
For enrollments of students associated with standard grades, perform the following:
- Enter enrollment numbers as of the third Friday in September, if possible. If you did not collect this number on that date, and do not know your third Friday in September enrollment numbers, submit the current enrollment numbers for your school.
- Private school enrollment information must be entered on a school district jurisdiction basis. This means that if your private school has multiple buildings that are located in different districts, enter the enrollment only for the buildings in the school district associated with that private school. Enter enrollment for school buildings located in other districts separately.
- Do not include in the count any students who are enrolled in a public school or community-based K4 program hosted by the private school.
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Do not include in the count any students who have been placed in the private school program by a public school district (ie, placement by an IEP team).
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Please note that "PK" is not for preschool. Private schools use the PK field to report three-year-old students enrolled in an actual school program for three-year-olds (e.g., Head Start, K3/3K, etc.).
Once you’ve entered the enrollment numbers, click Save and navigate to the Graduates screen.
Graduates
If your private school services students in grade 12, enter the number of students who graduated from 12th grade at the end of the previous school year. If your private school does not have grade 12, this field will be disabled and the section considered “complete.”
Once you’ve entered the number of graduates, click Save and continue to the Confirm screen.
Confirm Your Data
On the Confirm screen, you can see if the application has found any issues with the data you’ve submitted. If there are errors or warnings, a page will show either a yellow or red warning icon and indicate what is causing the error. For example, if there is no enrollment submitted, the Enrollment row will show a red warning sign and indicate that there is no enrollment data.
Review any errors or warnings, then go to the necessary page to correct the issue.
Once every category has a green check mark and says OK, you can click Confirm at the bottom of the screen to finish submitting your data.
Update PI-1207 Data After Submission
If you need to make changes to your PI-1207 information after you've already confirmed:
- In the PI-1207 application, click the name of the screen you want to correct data for in the navigation menu. For example, if you need to update enrollment numbers, click Enrollments.
- Update the data as necessary, then click Save.
- In the navigation menu, go to the Confirm screen.
- Verify that the data looks correct, then click Confirm to finish your updates.