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Elementary and Secondary School Emergency Education Relief Fund II (ESSER II)

The total ESSER II allocation for the State of Wisconsin is $686,056,238. 90 percent ($617,450,615) will be distributed to LEAs using the 2020-21 Elementary and Secondary Education Act, Title I, Part A formula calculation as required under CRRSA. LEA allocations are based on the number and percentage of children from low-income families. Although ESSER II award amounts are calculated based on Title I, Part A allocations, they are not Title I, Part A funds. Title I requirements do not apply to ESSER II.

The remaining 10 percent of the state’s ESSER II allocation ($68.6 million) will be directed to LEAs in two ways, based on Wisconsin’s Joint Committee on Finance Motion #16

  1. Funds will be used to ensure every LEA receives a minimum of $100,000 ESSER II allocation. In other words, each LEA in Wisconsin will receive funding based on the Title I formula or $100,000, whichever is greater.
  2. Any LEA that does not reach a $395 per pupil allocation with either the $100,000 minimum allocation or the Title I formula will be eligible for additional funds. There are 175 LEAs eligible for this additional funding. The amount of funding for each of these LEAs will be based on the total number of in-person instructional hours provided during the entirety of the 2020-21 school year. As a result, instructional designs and closures at any time during the school year may impact the calculation. DPI will need to collect information on hours of instruction from eligible LEAs at the conclusion of the school year. DPI will be unable to calculate amounts for eligible LEAs until the data collection is complete, which may take until fall.

ESSER Open Office Hours

The ESSER grants staff are available during ESSER Office Hours. ESSER Office Hours will be offered twice each week for one hour:

  • Tuesdays from 9:00 a.m. - 9:50 a.m.
  • Thursdays from 1:00 p.m. - 1:50 p.m.
  • Weekly through September 30, 2024 (end of the ESSER III period of performance)
  • Staff will not be available on legal holidays that occur on a Tuesday or Thursday.

Office hours are a time to bring questions about the ESSER grant programs and get answers from DPI staff who support the ESSER grant programs. ESSER grants staff will not be presenting during the time, so this time is specifically for LEAs and those supporting LEAs to receive individualized assistance with ESSER grants from a DPI staff member, to ask questions, or to walk through a challenge in a district or school.

Attendees may join the ESSER Office Hours Microsoft Teams virtual meeting space using this link at any time during the available hours noted above: Click here to join the meeting

DPI staff will keep track of questions in this ESSER Office Hours Notes and Resources document, so if you do not attend the office hours, you can still see what types of questions are being asked and the responses provided by DPI staff.

Please contact essergrants@dpi.wi.gov with questions about the ESSER grants. 

Allowed Activities and Costs

The United States Department of Education (USDE) encourages LEAs to spend ESSER II funds to take comprehensive action to mitigate learning loss, to restore and maintain high-quality learning environments, and to safely reopen elementary and secondary schools as soon as possible. LEAs should especially consider the needs of its most vulnerable students including low-income students, children with disabilities, English learners, racial and ethnic minorities, students experiencing homelessness, and children and youth in foster care.

Visit the COVID Response and Relief Planning Recommendations webpage for planning supports. 

Fiscal Considerations

ESSER provides LEAs with short-term relief funds to prevent, prepare for, and respond to COVID-19 including its impact on students' academic, social, emotional, and mental health needs. 

ESSER II grant funds must be obligated by September 30, 2023. LEAs have must submit final claims to DPI no later than December 8, 2023, to allow time to process claims before the end of the liquidation period.

IMPORTANT NOTE FOR LEAs: There is no carryover in the traditional sense with the ESSER grants. The ESSER II, ESSER III, and EBIS grants are housed entirely within the 2021-2022 fiscal year within WISEgrants even though the period of performance on the grants extends through September 30, 2023 (ESSER II), and September 30, 2024 (ESSER III and EBIS). Because these grants are awarded each individually as distinct grant awards with extended periods of performance, the ESSER and GEER grants do not have carryover like a more traditional annual grant (Title I, IDEA, etc.). Instead of carryover, the entire allocation is available within the 2021-2022 grant year for the entire life of the grant. The same is true of ESSER I and GEER which were both be entirely housed within 2020-2021 year for the length of those grants which end September 30, 2022. The ESSER grants will not be loaded into the 2022-2023 grant years in WISEgrants or beyond, but LEAs will continue to have access to the funds through the end of the grant period by switching back to the prior years in WISEgrants. All LEAs' allocated ESSER funds are currently available for budgeting and claiming.

To avoid unintended IDEA Maintenance of Effort (MOE) consequences, LEAs intending to include special education (Fund 27) costs should take extra care about timely budgets and claims.

ESSER II expenditures are coded with WUFAR project 163. ESSER II claim payment revenues are coded with WUFAR source 730, in the same fund as the original expenditures that were claimed. Although best practice is to align grant expenditures and revenues in the same fiscal year, it is too late to record grant revenues back to June 30, 2020. Discuss with your auditor how ESSER II activities are recorded and considered for compiling your LEA’s Schedule of Expenditures of Federal Awards (SEFA).

ESSER II funds are not subject to a supplement, not supplant requirement. However, ESSER II funds are subject to the Education Department General Administrative Regulations (EDGAR) and the federal government’s Uniform Grant Guidance (UGG), including the requirement that expenditures are necessary to implement the grant objectives (to prevent, prepare for, and respond to COVID-19 including its impact on students' academic, social, emotional, and mental health needs) and costs must be reasonable and allocable to the grant. See the US Department of Education's ESSER grant FAQ (Updated December 2022) for more information about allowed costs.

Applications

Applications opened in WISEgrants in April 2021. DPI consultants review applications in the order they are received. LEAs can claim funds as soon as their applications are approved.

Removing Barriers to Participation

For each program type included in the WISEgrants application, LEAs will need to provide a concise description of steps to be taken to overcome applicable barriers to ensure equitable access for all students within the LEA. The General Education Provisions Act (GEPA), Section 427 highlights six types of barriers: gender, race, national origin, color, disability, and age. For details, visit the GEPA Section 427 page.

Paying Employees and Contractors

Like with ESSER I, LEAs must assure that they are paying employees and contractors to the greatest extent practicable. If an LEA has already completed a Paying Employees and Contractors assurance in WISEgrants, this step does not need to be repeated. For details about this requirement, visit the Paying Employees and Contractors to the Greatest Extent Practicable page.

Education Stabilization Funding Monitoring Guidance

The Wisconsin Department of Public Instruction (DPI) developed an ESF Monitoring Guidance document (Google Doc) to provide local education agencies (LEAs) an understanding of DPI’s monitoring protocols for the federal formula ESF grants. The guide explains DPI’s monitoring process and what LEAs should expect for part of the process. The guide also includes links to resources to support the implementation of activities supported by ESF.

Reporting

ESSER II funds are subject to US Department of Education reporting requirements. See the Elementary and Secondary School Emergency Relief (ESSER) and Governor’s Emergency Education Relief (GEER) Annual Reporting Requirements page for reporting details.

Equitable Services to Private Schools

LEAs are not required to provide equitable services with ESSER II as congress created a separate program under CRRSA, the Emergency Assistance for Non-Public Schools program for non-public schools which will be administered by the DPI. For more information, visit DPI’s webpage on EANS.

Send ESSER II questions to essergrants@dpi.wi.gov

Reporting Grant Fraud—Federal and State

Reporting fraud, waste or abuse of Federal grant funds: US Department of Education's OIG Hotline