This site provides districts with information and changes regarding the PI-1202 Fall Staff Report application. Members who will be interested in this site include district IT staff, software vendors, business manager/department, human resource director/department, staff responsible for completing the PI-1202, and district administrators.
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Correspondences
August 2013 Letter to Districts/Vendors
Technical Documentation
2013-2014 Assignment Table
2013-2014 Staff and Assignment File Structures
The proposed 2013-2014 timeline for districts to report is as follows:
Date | Description |
August 26th |
Letters containing passwords will be sent to District Administrators
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September 16th |
Fall Staff Report Application will be opened.
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November 11th | Reporting deadline and closing of the Fall Staff Report. - or 7 weeks after collection opens. |
November | DPI will start running audits where the PI-1202 has been locked and submitted. Once audits are complete, if needed, districts can make corrections based upon audit results. |
March 21st |
All final corrections must be done and the collection locked.
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April 30th |
Staff data reports will be published on the DPI web site. |
May 31st | DPI's due date to report information to the U.S. Dept of Education. |
First week in July | Final audits to determine highly qualified teacher status are run at the end of the school year. |
**Important clarification regarding benefits**
PI-1202 FRINGE BENEFIT GUIDANCE:
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The coding for cash in lieu of benefits was clarified with the U.S. Census Bureau, to which DPI reports financial data, in fiscal year 2013. Cash in lieu of benefits should be coded as a benefit under object 290 (detailed account 296).
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Another item to note is that Fund 73 OPEB contributions that are not run through payroll, but rather allocated as a journal entry, should also be included as a 210 benefit. If a district is using a payroll report to determine the benefits and does a journal entry at the end of the year for the OPEB contribution, it is likely that the OPEB contributions are not being properly reflected on the PI-1202 as they should be.
Changes for the 2013-2014 School Year
Additions
Code |
Title |
64-5000 |
Program Coordinator / School Social Work |
64-5400 |
Program Coordinator / Guidance Counseling |
64-5500 |
Program Coordinator / School Psychologist |
64-7500 |
Program Coordinator / School Nursing |
64-0031 |
Program Coordinator / RTI (Response to Intervention) Coordination |
64-0032 |
Program Coordinator / Early Childhood Coordination |
99-9092 |
Other Professional Staff in a Non-educational role / Transportation |
99-9091 |
Other Professional Staff in a Non-educational role / Director of Aquatics |
99-9069 |
Other Professional Staff in a Non-educational role / Executive Assistant/Support Supervision |
Deletions
Code |
Title |
Comments |
53-0001 |
Teacher / Non-Teaching Time |
This code is being discontinued since it is rarely used (or used in an inconsistent manner) by districts/CESAs across the state. Therefore, the resulting data makes comparisons difficult, and of limited value. Replace with: If grant writing, use code 99-9140, otherwise allocate non-teaching time across assignments proportionally. |
53-0815 |
Teacher / Orthopedic Impairment |
Minimal use |
53-0832 |
Teacher / Other Health Impairment |
Minimal use |
64-0815 |
Program Coordinator / Orthopedic Impairment |
Minimal use |
64-0832 |
Program Coordinator / Other Health Impairment |
Minimal use |
98-9091 |
Other Support Staff / Director of Aquatics |
Use 99-9091 Other Professional Staff in a Non-educational role / Director of Aquatics. |
98-9069 |
Other Support Staff / Executive Assistant/Support |
Use 99-9069 Other Professional Staff in a Non-educational role / Executive Assistant/Support Supervision. |
Changes
Code |
Title |
Comments |
9092 |
Area 9092 title has been changed from “Director of Transportation” to “Transportation” |
All Transportation staff with the exception of Bus Drivers (98-9067) and Special Education Bus Aides (97-0880) should use 9092. • Transportation Director should be reported with position 99 (99-9092). • All other transportation staff should be reported with position 98 (98-9092). |
64 |
Position 64 description has been changed to eliminate “and diagnostic teachers”. |
Provides coordination and support to all staff regarding their specific area and does not supervise licensed staff. For special education includes program support teachers. Usually at a district level, not a school level |
0940 |
For area 0940 a description has been added. |
“Use for level 1 interventions in all subjects except reading.” |
Guidance Tips and Recommendations
Guidance Tips:
Who should be reported? Decision Tree Diagram
FTE guidance
Grade Level guidance
Number of Classes & NCLB guidance
Working School Number guidance
Recommendations:
- Teachers with assignments for grades 7 and 8 cannot be reported as 53-0050, Teacher-Elementary All Subjects. You must report the specific subject(s) taught. Example: 53-0400, grades 07-08 (mathematics) 50% FTE, 53-0300, grade 08 (English) 50% FTE.
- We recommend use of individual's name as listed on their most current social security card to reduce the name discrepancy warnings between agencies.
Links to previous years of the PI-1202 Fall Staff Report
2009-2010 PI-1202 Fall Staff Reporting Page
2008-2009 PI-1202 Fall Staff Reporting Page
2007-2008 PI-1202 Fall Staff Reporting Page
2006-2007 PI-1202 Fall Staff Reporting Page
2005-2006 PI-1202 Fall Staff Reporting Page
2004-2005 PI-1202 Fall Staff Reporting Page
2003-2004 PI-1202 Fall Staff Reporting Page
Links to Related Resources
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