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2012-2013 PI-1202 Fall Staff Reporting Information

This site provides districts with information and changes regarding the PI-1202 Fall Staff Report application. Members who will be interested in this site include district IT staff, software vendors, business manager/department, human resource director/department, staff responsible for completing the PI-1202, and district administrators.


Authorized PI-1202 users login here:

Go to the PI-1202 Web Application



July Letter to Districts/Vendors


Technical Documentation

2012-2013 Position/Assignment Table
2012-2013 Staff and Assignment File Structures


The proposed 2012-2013 timeline for districts to report is as follows:

(Updated 04/16/2012)
October 1st Letters containing passwords will be sent to District Administrators
  • Letters were sent on October 1st.
October 15th Fall Staff Report Application will be opened.
  • Fall Staff Report data collection was opened on October 15th.
November 29th Reporting deadline and closing of the Fall Staff Report – 6 weeks after collection opens.
  • Reporting deadline is November 29th at 4:00 pm.
December 15th DPI will start running audits.
Once audits are complete, if needed, districts can make corrections based upon audit results.
March 1st

All final corrections must be done and the collection locked.

 Final corrections completed March 22nd.

June 28th

Staff data reports will be published on the DPI web site.

We expect that the data will be available by June 28th, 2013.

May 31st DPI's due date to report information to the U.S. Dept of Education.
First week in July Final audits to determine highly qualified teacher status are run at the end of the school year.


Changes for the 2012-2013 School Year

There are no changes to the 2012-2013 school year data collection from last year.


Guidance Tips and Recommendations

Guidance Tips:

Who should be reported?  Decision Tree Diagram
FTE guidance
Grade Level guidance
Number of Classes & NCLB guidance
Working School Number guidance


  • Teachers with assignments for grades 7 and 8 cannot be reported as 53-0050, Teacher-Elementary All Subjects. You must report the specific subject(s) taught. Example: 53-0400, grades 07-08 (mathematics) 50% FTE, 53-0300, grade 08 (English) 50% FTE.
  • We recommend use of individual's name as listed on their most current social security card to reduce the name discrepancy warnings between agencies.

Links to previous years of the PI-1202 Fall Staff Report

2011-2012 PI-1202 Fall Staff Reporting Page
2010-2011 PI-1202 Fall Staff Reporting Page
2009-2010 PI-1202 Fall Staff Reporting Page
2008-2009 PI-1202 Fall Staff Reporting Page
2007-2008 PI-1202 Fall Staff Reporting Page
2006-2007 PI-1202 Fall Staff Reporting Page
2005-2006 PI-1202 Fall Staff Reporting Page
2004-2005 PI-1202 Fall Staff Reporting Page
2003-2004 PI-1202 Fall Staff Reporting Page

Links to Related Resources

Teacher Education, Professional Development and Licensing (TEPDL)
Maintaining, Collecting, and Reporting Racial and Ethnic Data
School Staff and Salary Data


For Assistance Contact us at:

Phone: (608) 267-3166
Online: Online Help desk Application