October 7, 2005
To subscribe to our 1202 staff listserv, send an email to firstname.lastname@example.org. Leave the subject line blank. In the message body type: subscribe 1202staff.
We recommend use of individual's name as listed on his or her most current social security card to reduce the name discrepancy warning between agencies.
Overview: Steps to take to complete the PI-1202.
- Update/Complete District Contact Info.
- Upload or Create Staff Records (part of Upload or Create Records).
- Upload or Create Assignment Records (part of Upload or Create Records).
- Review errors from the four Error Reports (Reports Menu), make corrections directly in Staff & Assignment Lists or correct in local system and do another File Upload.
Staff Conflict Errors
Staff Without Assignments
Staff Without Experience
- Validate Data (after corrections are made).
- Review the Reports Requiring Approval (Reports Menu), and if correct, select (click) in the approval box.
- Lock and Submit.
Position-Assignment Code Combination Deleted
50-0000, School Social Worker, No Description Beyond Position
54-0000, Guidance Counselor, No Description Beyond Position
55-0000, School Psychologist, No Description Beyond Position
75-0000, School Nurse, No Description Beyond Position
Position-Assignment Code Combinations New
50-1000, School Social Worker, Regular Education
50-8000, School Social Worker, Special Education
54-1000, Guidance Counselor, Regular Education
54-8000, Guidance Counselor, Special Education
55-1000, School Psychologist, Regular Education
55-8000, School Psychologist, Special Education
75-1000, School Nurse, Regular Education
75-8000, School Nurse, Special Education
97-9883, Program Aide, Substitute Special Education Aide Only
FTE (Full-Time Equivalency): This field will be limited to three characters and represent a percent. Example, 100% will be displayed as 100, 80%, 80. (No decimal point will be allowed).
Salary and Fringe: For individuals in support staff positions should be reported as zero, 0.
New Features: There are several new items included under the Reports Menu in the PI-1202.
Statewide District Contacts. This provides the information for all district contacts. You can use this when you are trying to resolve discrepancies on staff names, race-ethnicity, and gender issues between districts.
PI-1202 Average Salary Summary Report: This reports provides the average salary for positions within a district based on Licensed or Administrative Positions, example: teachers, guidance counselors, principals.
Staff Without Experience: This is a new error report that displays errors for staff that need to have both local and total experience provided.