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Proposed Changes for 2005-2006 PI-1202 Fall Staff Reporting

October 7, 2005

2003-2004 Fall Staff Reporting Page
2004-2005 Fall Staff Reporting Page

Position/Assignment Table
PI-1202 Data Definitions and Instructions (MS Word), (PDF)

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We recommend use of individual's name as listed on his or her most current social security card to reduce the name discrepancy warning between agencies.

Overview: Steps to take to complete the PI-1202.

  1. Update/Complete District Contact Info.
  2. Upload or Create Staff Records (part of Upload or Create Records).
  3. Upload or Create Assignment Records (part of Upload or Create Records).
  4. Review errors from the four Error Reports (Reports Menu), make corrections directly in Staff & Assignment Lists or correct in local system and do another File Upload.
Staff Assignment Errors
Staff Conflict Errors
Staff Without Assignments
Staff Without Experience
  1. Validate Data (after corrections are made).
  2. Review the Reports Requiring Approval (Reports Menu), and if correct, select (click) in the approval box.
  3. Lock and Submit.

Software/Application Changes

Position-Assignment Code Combination Deleted
50-0000, School Social Worker, No Description Beyond Position
54-0000, Guidance Counselor, No Description Beyond Position
55-0000, School Psychologist, No Description Beyond Position
75-0000, School Nurse, No Description Beyond Position

Position-Assignment Code Combinations New
50-1000, School Social Worker, Regular Education
50-8000, School Social Worker, Special Education
54-1000, Guidance Counselor, Regular Education
54-8000, Guidance Counselor, Special Education
55-1000, School Psychologist, Regular Education
55-8000, School Psychologist, Special Education
75-1000, School Nurse, Regular Education
75-8000, School Nurse, Special Education
97-9883, Program Aide, Substitute Special Education Aide Only

FTE (Full-Time Equivalency): This field will be limited to three characters and represent a percent. Example, 100% will be displayed as 100, 80%, 80. (No decimal point will be allowed).

Salary and Fringe: For individuals in support staff positions should be reported as zero, 0.

New Features: There are several new items included under the Reports Menu in the PI-1202.

Statewide District Contacts. This provides the information for all district contacts. You can use this when you are trying to resolve discrepancies on staff names, race-ethnicity, and gender issues between districts.

PI-1202 Average Salary Summary Report: This reports provides the average salary for positions within a district based on Licensed or Administrative Positions, example: teachers, guidance counselors, principals.

Staff Without Experience: This is a new error report that displays errors for staff that need to have both local and total experience provided.