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The Council, Officers, and Committees
Section 1. COLAND Establishment
The Council on Library and Network Development (hereafter referred to as the Council) shall conduct the general business of the Council as mandated in Wisconsin Statutes, Chapter 43, Sec. 43.07.
Section 2. COLAND Officers and Terms
COLAND officers shall be Chair, Vice-Chair, Secretary, and a member at large. Officers shall be elected for one-year terms by the COLAND membership at the annual meeting. An officer will serve no more than two consecutive one-year terms in each office. If the office of Chair is held by a professional member, then the office of Vice Chair shall be held by a public member, and vice-versa.
Section 3. COLAND Executive Committee
COLAND officers elected at the annual meeting shall serve as the Executive Committee. The Executive Committee shall conduct business only if a situation arises which cannot be addressed in a timely manner by the full COLAND membership.
Section 4. Vacancies and Partial Terms
In case of a vacancy in any office or on the Executive Committee, COLAND shall fill the position at its next meeting, except in the case of the Chair. In case of a vacancy in that office, the Vice-Chair shall take over the office with full duties and responsibilities. Partial terms shall not be considered as part of the maximum term limit.
Duties of Officers
Section 1. Duties of the COLAND Chair
The Chair shall preside at all COLAND meetings and Executive Committee meetings and conduct the same according to the rules adopted, enforce due observance of the bylaws, decide all questions of order, and perform all customary duties pertaining to the office of Chair.
The Chair shall be an ex officio member of all committees except the Nominating Committee.
Section 2. Duties of the COLAND Vice-Chair
The Vice-Chair shall assist the Chair and conduct meetings in the absence of the Chair.
Section 3. Duties of the COLAND Secretary
The Secretary shall be responsible for a correct record of all proceedings of COLAND and the Executive Committee meetings and shall conduct meetings in the absence of the Chair and Vice-Chair.
Section 1. COLAND Committees
COLAND, by majority vote at any meeting, may authorize the Chair to appoint either standing or ad hoc committees to assist COLAND in carrying out its responsibilities.
Section 2. Elections
At the March meeting of COLAND, a Nominating Committee of three members shall be elected by the body. The Nominating Committee shall nominate members for COLAND offices and one member at large and submit its report, in writing, to members at least ten days prior to the annual meeting. The report shall also include biographical information on each nominee. Additional nominations shall be permitted from the floor prior to the election. Members of the Nominating Committee are eligible for nomination to office.
Section 1. Meeting Frequency & Annual Meeting
COLAND shall meet at least six times annually, meeting in January, March, May, July, September, and November, beginning with the annual meeting in July. The July meeting of COLAND shall be the annual organizational meeting.
Section 2. Executive Committee Meetings
The Executive Committee shall meet as necessary. Meetings may be conducted through teleconferencing or videoconferencing, provided synchronous communication is possible among every member and others in attendance at the meeting
Section 3. Authority to Call Executive Committee Meetings
Meetings of the Executive Committee may be called by the Chair or by any two members of the Committee. Notice in writing shall be sent by the Secretary to all members of COLAND before the date of the meeting and shall state the purpose of the meeting.
Section 4. Authority to Call COLAND Meetings
Meetings of COLAND may be called by the Chair or any three members of COLAND. Meetings may also be held on the call of the State Superintendent.
Section 5. Meeting Quorum
A quorum for the transaction of business at any meeting shall consist of ten members of COLAND present in person or participating via tele- or video conferencing. COLAND members will notify the Chair or designee as soon as possible prior to a scheduled meeting if they are unable to participate or attend. If a member misses three consecutive meetings the COLAND Chair or designee may contact the member to discuss attendance and participation.
Section 6. Videoconferencing & Teleconferencing
COLAND meetings may be conducted through teleconferencing or videoconferencing, provided synchronous communication is possible among every member and others in attendance at the meeting. Members may participate in a meeting through such means, and such members shall be counted for quorum purposes and their votes shall be counted when determining the actions of COLAND.
Section 7. Absence of Officers at Meeting
If no officer is in attendance at a scheduled meeting of COLAND, any member may call the meeting to order at or after the time scheduled if a quorum is present. In such a situation and at any other time when no officer is in attendance, COLAND shall immediately elect a Chair pro tempore to conduct the meeting until an officer is in attendance.
COLAND may adopt and amend such bylaws as it deems necessary by a majority of those present at a meeting of COLAND; proposed amendments shall be stated in the agenda sent to the membership.
Robert’s Rules of Order (Latest Edition) shall be the final authority on parliamentary procedures at all meetings of the Council and committees.
Adopted January 14, 2022; Certified effective March 11, 2022