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Pupil Count PI-1563: Program Definitions

Overview

The following sections provide definitions that will assist the district in completing the PI-1563. Click on the appropriate links below for more information.

Starting Headcount (Step 1 in PI-1563)

If a resident student, attending your school district, moved out of your district after the 3rd Friday of this school year - a Current Year Tuition Waiver (CYTW) can be granted allowing the student to complete current school year. Each student granted a CYTW will be counted in the PI-1563 -January count as a resident student.  For additional information see the Tuition Waiver Matrix 2017-18, 2018-19, and 2019-20 school years.

Physically Present

The pupil is in attendance for instruction on the count date.

Absent

The pupil is absent for instruction on the count date. If any pupils are absent on the count date, they can still be counted if all of the following conditions are met:

  • they have attended at least one day during the school year prior to the count date;
  • they have attended at least one day during the school year after the count date; and
  • they have remained a resident of the district during the period of absence.

Students reported in the absent column must have returned to school in order to be included in the PI-1563 Pupil Count Report. If the student returns after the initial submission of the data, the data should be amended to include the student in the pupil count. The district may return to this wizard to make the amendments.

Non-resident public school students taking 1 or 2 courses under Part Time Open Enrollment (PTOE) are included in Step 1, and then backed out in Step 2.)

EXEMPTIONS:

  1. A resident student who is Open Enrolled out on a full-time basis, and returns to take 1 or 2 courses under Wis. Stat. §. 118.52 Part-time Open Enrollment (PTOE) is excluded from Step 1, as that student can only be counted in Step 4.
  2. A Non-resident homeschooled pupil who is taking 1 or 2 courses within your school district under Wis. Stat. §118.53 is excluded from Step 1. Each of these students will be recorded under Other-Non-Resident-Additions only in the worksheet and Step 5 only in PI-1563. 

Non-Resident Reductions (Step 2 in PI-1563)

Open Enrollment

Student is a non-resident and meets all of the following criteria:

  • student attends under Wis. Stat. § 118.51; and
  • district receives a payment for services directly from the resident school district, or as an adjustment from the state.

Additional Year Tuition Waiver

Student is a non-resident and meets all the following criteria:

  • student attends under Wis. Stat. § 121.84 (4)(a);
  • student was a resident of the school district on the 2nd Friday in January of the previous school year;
  • student was enrolled in the school district continuously from the 2nd Friday in January to the end of the school term of the previous school year;
  • student ceased to be a resident of the school district after the first Monday in February of the previous school year;
  • student continues to be a Wisconsin resident; and
  • district receives payment for services directly from the resident district or as an adjustment from the state.

66.0301

Student is a non-resident and meets all the following criteria:

  • student attends under Wis. Stat. § 66.0301; and
  • district receives payment for services from the resident district via a fiscal agreement between districts.

CESA Program

Student is a non-resident and meets all of the following criteria:

  • student attends the district under Wis. Stat. § 116.032; and
  • district acts as the host district and receives payment for services via the fiscal agreement between CESA and the participating districts.

Tuition

Student is a non-resident and meets one of the following criteria:

  • student attends the district and receives parent-paid tuition as per Wis. Stat. § 121.81;
  • student attends the School for the Deaf or the Center for the Visually Impaired and receives part-time educational services from your district for which you receive tuition from the resident district under Wis. Stat. § 121.05(1)(a)(8);
  • student attends your district and the district of residence pays tuition under Wis. Stat. § 121.78;
  • student attends an alternative program in your district under Wis. Stat. § 118.153 and the district of residence pays the tuition. In this instance, the district of residence is purchasing seats in an alternative program; and
  • student attends your district for up to two classes and the district receives tuition under Wis. Stat. § 118.52 - Part Time Open Enrollment (PTOE)

9 Week & 18 Week Special Tuition

Background:  Per Wis. Stat. § 121.77(1)(a), “every elementary school and high school shall be free to all pupils who reside in the school district.” If a nonresident pupil wishes to attend a public school district, the statutes provide for a number of tuition options, including tuition paid by parents, which can be found in Wis. Stat. § 121.81. There are two options for tuition payments by parents: general and special, both of which are explained below. In this bulletin, the term “parent” includes a child’s legal custodian.

General - This applies in cases where the pupil is anticipated to remain a nonresident. In these situations, the parent will generally pay the Open Enrollment rate found under Wis. Stat. § 118.51(16)(a)3. See Wis. Stat. § 121.81(1).

Special This applies in cases where a family’s move into a new school district has not yet occurred but it is imminent and the family desires their student to begin attending the new district before residency is established. If the new school district’s facilities are adequate, the new school district may offer 9-week and 18-week special tuition.

Special Tuition - Under Wis. Stat. § 121.81(2), a pupil whose parent is a resident of this state, but not a resident of the school district, may file with the school board of the district a written application for enrollment in the school district. The parent’s application must be accompanied by a written declaration of the parent that the parent will establish residence in the school district by a specified time. Receipt of the application can occur at any time during the school year.

Additional information: Tuition Options for Parents (or Legal Custodian) 9 Week & 18 Week Special Tuition and the PI-1563 Student Count Report

Outside Age Eligibility

Student is a non-resident and meets at least one of the following criteria.

  • Student is counted in the preschool program but is under three years of age as of the count date and does not have an IEP.
  • Student is counted in the 4K program but is under four years of age as of September 1 of the current school year and does not meet early entrance guidelines under Wis. Stat. § 120.12(25).
  • Student is counted in the 5K program but is under five years of age as of September 1 of the current school year and does not meet early entrance guidelines under Wis. Stat. § 120.12(25).
  • Student is counted in the 1-12 program but is under six years of age as of September 1 of the current school year and does not meet early entrance guidelines under Wis. Stat. § 120.12(25).
  • Student is counted in the 1-12 program but is special education and turned 21 years of age or older as of the first day of the current school term.
  • Student is counted in the 1-12 program but is regular education and turned 21 years of age as of the first day he/she receives instruction.

Integration Transfer Program

  • Student is a non-resident and attends the district under Wis. Stat. § 121.85.
  • District receives payment for services as an adjustment from the state in the form of integration aid.

CCDEB

Student is a non-resident and meets all of the following criteria:

  • student attends under Wis. Stat. § 115.817;
  • student is jointly enrolled between the district and the CCDEB; and
  • district receives payment for services from the CCDEB.

Incarcerated/Children's Hospital Student

Student is a non-resident and meets all the following criteria:

  • student is incarcerated in a jail within the district and is receiving services on the count date;
  • the district receives state tuition for services provided to the student; and
  • for The Madison and Wauwatosa School Districts only:
    • The student is in the children's hospital and is receiving services on the count date.
    • The district receives state special education categorical aid for services provided to the student (per Wis. Stat. § 115.88).

Resident Reductions (Step 3 in PI-1563)

Less than Full-Time Enrollment

Student is a resident and meets at least one of the following criteria:

  • Student attends any grade in a public school in the district under Wis. Stat. § 118.53 and is eligible for state aid up to a maximum of two courses per pupil per semester.
  • Student attends high school in the district under Wis. Stat. § 118.145(4) and is eligible for state aid up to a maximum of two courses per pupil per semester.
  • Student attends the district less than full-time as defined by Wis. Stat. § 118.15(1). Private school students who attend grades other than high school are included in this area.
  • Student attends another district through Open Enrollment but returns to resident district for up to two classes under Wis. Stat. § 118.52 - Part-time Open Enrollment(PTOE). Please ensure the student is not counted twice, once as a Resident Addition - Open Enrollment student and also in the seat count. In this case, count only once in the Resident Additions - Open Enrollment section.

Outside Age Eligibilityhttp://docs.legis.wisconsin.gov/statutes/statutes/118/52

Student is a resident and meets at least one of the following criteria.

  • Student is counted in the preschool program but is under three years of age as of the count date and does not have an IEP.
  • Student is counted in the 4K program but is under four years of age as of September 1 of the current school year and does not meet early entrance guidelines under Wis. Stat. § 120.12(25).
  • Student is counted in the 5K program but is under five years of age as of September 1 of the current school year and does not meet early entrance guidelines under Wis. Stat. § 120.12(25).
  • Student is counted in the 1-12 program but is under six years of age as of September 1 of the current school year and does not meet early entrance guidelines under Wis. Stat. § 120.12(25).
  • Student is counted in the 1-12 program but is special education and turned 21 years of age or older as of the first day of the current school term.
  • Student is counted in the 1-12 program but is regular education and turned 21 years of age or older as of the first day he/she receives instruction.

Counting 3 Year-Old Students Attending Programs in Your District 

Under specific circumstances, a school district providing educational services to resident children who are 3 years old as of September 1st or reach the age of 3 years old during the current school year, may be allowed to count the student for school finance purposes. These 3-year old students should be counted in the PI-1563 report in only one category as follows:

Preschool-Special Education – These students will be added to the pupil count and become part of the district’s revenue limit calculations and related aid calculations.

Title One Funded Preschool – These students will not be included in the pupil count and not impact the district’s revenue limit calculations and related aid calculations as the program is funded by federal resources only. Wis. Stat. § 121.004(7) defines the categories of students allowed to be counted for school finance purposes.

School-Operated Head Start -- These students will not be included in the pupil count and not impact the district’s revenue limit calculations and related aid calculations as the program is funded by federal resources only. Wis. Stat. § 121.004(7) defines the categories of students allowed to be counted for school finance purposes. 

3 Year-Old Programs – These non-special education students will not be included in the pupil/membership count and not impact the district’s revenue limit calculations and related aid calculations. Fund 10 costs associated with non-special education 3 Year-Old Programs reduce a district’s shared costs included in the general equalization aid calculation. To be included in the pupil count for membership per Wis. Stat. § 121.004(7)(d) “A pupil enrolled in a preschool program under subch. V of ch. 115 [Children with Disabilities] who is 3 years of age or older shall be counted as one-half pupil.” Wis. Stat. §121.004(7)(d).. 

Resident Additions (Step 4 in PI-1563)

Open Enrollment

Student is a resident and meets all the following criteria:

  • student attends another school district under Wis. Stat. § 118.51; and
  • district sends payment for services directly to the district of attendance or as an adjustment from the state.

Additional Year Tuition Waiver

Student is a resident and meets all the following criteria:

  • student attends another Wisconsin school district under Wis. Stat. § 121.84 (4)(a);
  • student was a non-resident of the school district on the 2nd Friday in January of the previous school year:
  • student was enrolled in the non-resident district continuously from the 2nd Friday in January to the end of the school term of the previous school year;
  • student became a resident of the school district after the first Monday in February of the previous school year; and
  • district sends payment for services directly to the district of attendance or as an adjustment from the state.

66.0301

Student is a resident and meets all the following criteria:

  • student attends another Wisconsin district under Wis. Stat. § 66.0301; and
  • district sends payment for services to the district of attendance via a fiscal agreement between districts.

CESA Program

Student is a resident and meets all the following criteria:

  • student attends another district under Wis. Stat. § 116.032; and
  • the district sends payment for services to the fiscal agent via the fiscal agreement between CESA and the participating districts.

Tuition

Student is a resident and meets one of the following criteria:

  • Student attends another district and the resident district pays tuition to the district of attendance under Wis. Stat. § 121.78.
  • Student attends an alternative program under Wis. Stat. § 118.153 for which the district has purchased seats and is responsible for tuition.

Integration Transfer Program

Student is a resident and attends under Wis. Stat. § 121.85.

Early College Credit Program (ECCP) new in 2018-2019

Student is a resident and meets all the following criteria:

  • student attends an institution of higher education full-time under Wis. Stat. § 118.55; and
  • distinct pays tuition to the institution of higher education for the full-time cost of the program.

Youth Apprentice

Student is a resident and meets all the following criteria:

  • student attends a school to work program--off school grounds--on a full-time basis. The program may involve a combination of academic training and on-site work; and
  • the district is responsible for tuition expenses.

s. 118.15 Contracts

Student is a resident and meets all the following criteria:

  • student attends under Wis. Stat. § 118.15; and
  • a written agreement between the school board and a representative of the high school equivalency program or program leading to the student's high school graduation must be in place prior to the student's admission to the program. These programs are typically referred to as General Equivalency Diploma (GED), High School Equivalency Diploma (HSED) or Community Based Operations (CBO).

Partnership School (Milwaukee School District only)

Student is a resident and meets all the following criteria:

  • student attends under Wis. Stat. § 118.153
  • this at-risk program is designed to meet high school graduation requirements under Wis. Stat. § 118.33 and is located in the school district or within five miles of the boundaries of the school district; and
  • the school board pays the contracting agency--for each full-time equivalent student--an amount equal to at least 80 percent of the average per pupil cost for the school district.

Residential Treatment

Student is a resident and meets all the following criteria:

  • student attends a full-time residential treatment center as referenced by the student's Individualized Education Plan; and
  • the district is responsible for the cost of the treatment program.

Non-Resident Additions (Step 5 in PI-1563)

Non-Resident, Home-School Pupil, Less than Full Time Enrollment

Student is a non-resident and meets the following criteria:

  • Student attends under Wis. Stat. § 118.53 and is eligible for state aid up to a maximum of two courses per pupil per semester.

These students will be reported in Step 5: Non-Resident Additions ONLY within the PI-1563 portals.  It is important to make sure these students are not included in Step 1 or Step 2.

For questions about this information, contact dpifin@dpi.wi.gov (608) 267-9114