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Counting Public School 9th Graders for the Personal Electronic Computing Device Grant (PECDG)

Overview and Contact:

NOTICE: In the fall of 2019 all school districts will still need to record the number of 9 grade students in the PI-1563-September report. Wisconsin statute 115.438(4)(a)1, speaks to the responsibility of each school district to provide the number of 9 grade students to DPI through the end of this grant program in 2022-23. This data must be reported even though the 2019 Act 9, the Personal Electronic Computing Devices Grant is no longer funded, effective with the 2019-20 school year.​

The "Personal Electronic Computing Devices" grant is authorized in Wisconsin statute 115.438. The grant will be administered by DPI and will provide Wisconsin school districts up to $9.2 million each school year from 2018-2019 to 2022-2023, for student mobile devices and supporting software, curriculum, and training. The data collected in the procedures explained below will be used when your district applies for the 2018-2019 PECDG later this school year and the PECDG in 2019-2020. Additional information is available at Personal Electronic Computing Device Grant webpage. It is recommended that you read through the "grant FAQ" webpage for information on the grant application process.

For budgeting and recording PECDG revenue the requesting public school district will use source code 630 State Special Project Grants - Revenue for state grant programs received from DPI and 296 is the grant project number.

Each public school needs to provide the School Financial Services (SFS) team with their 9th grade membership for fall of 2019.

District Reporting of September 2019 9th Grade Membership for a 2020-2021 PECDG Eligibility

Each public school district will be expected to provide their 2019 9th Grade Membership data in the PI-1563 Pupil Count - September portal. The portal will open on Friday, September 20, 2019 and will be due with the closure of the PI-1563 - September portal on Friday, October 4, 2019. This will be the data collecting process for the remaining year of the PECDG program.

Data Submissions

Each district will be asked to provide data related to 9th grade membership in the PI-1563 -September 2019.

  • Step 1 screens 1.1 and 1.2;
  • Step 2 screen 2.11;
  • Step 3 screens 3.1.19 and 3.2.1; and
  • Step 4 screen 4.12.

On the summary screen, the district will see the total value: Step 1 - Step 2 - Step 3 + Step 4. This data will then be used to determine the district's eligibility for PECDG payment during the 2020-2021 school year. On the "Comparison to Prior Year Data" screen within the PI-1563-September, the 9th grade count will be listed at the bottom of the chart. Reminder: If it is necessary during the school year to edit the September - 2019 PI-1563 data and the edit includes 9th grade students, make the needed adjustments on those webpages where that data is collected. This data will impact your Personal Electronic Computing Device Grant in 2020-2021.

District Reporting of September 2017 9th Grade Membership for 2018-2019 PECDG Eligibility

(Explains how it was done for the first aid payment in 2018-2019.) At least two public school district employees who have access to the PI-1563 pupil count portal will receive an email containing a link to the September 2017 Google survey. This survey is intended for one district employee to submit the district's data to the SFS team. This process will only be used to determine the PECDG payment for the 2018-2019 school year.

How the Survey Works

In the survey, employees enter their email address, select their district from a dropdown list and clicks on "NEXT" to advance to the next page. On that next page, four data questions (whole numbers only) that align to the four steps found within the PI-1563 Pupil Count - September 2017 must be answered.

Data Usage

This data will be used to compute your district's 9th grade membership count for determining aid payments under the PECDG. As within the PI-1563, your total membership for this report will be Step 1 - Step 2 - Step 3 + Step 4. After the data is submitted in this survey, it will populate a Google Docs spreadsheet with your data, along with the grades 1 -12 totals for those steps from your September 2017 PI-1563. See the link below to access the spreadsheet and select your district from the dropdown list.

If your data was not reported correctly, the district employee can complete the survey again and the spreadsheet will populate with the most recent data submission for your district. The survey is due Friday, October 12, 2018.

Survey Completion (Edited December 20, 2018)

The PECDG 2017 – September 9th Grade Membership Edited Reporting spreadsheet is a public document and open to any interested individual to view and print. The data on this spreadsheet will used in the granting of the Personal Electronic Computing Device Grant as defined on their webpage, https://dpi.wi.gov/mobile-device-grant

For questions about this information, contact Bruce Anderson (608) 267-9707, Roselynn Bittorf (608) 267-9212