12/23/2024: Funding Year 2025 Valid File
EPC Administrative Window Open
The EPC administrative window opened October 15, 2024 for E-Rate applicants to update free/reduced lunch and enrollment numbers, and any other information in the EPC Portal that needs to be updated. DPI’s lunch and enrollment information data, also known as the "valid file" is posted above. Note that the data on the valid file is from the December 2023 snapshot of the 2023-2024 school year. This is the most up-to-date data which has been certified by DPI and this is the data that we will send to USAC to be used by PIA, the E-Rate application reviewers.
It is imperative that the data you enter in your EPC profile matches the DPI posted data to avoid PIA questions about your free/reduced and enrollment numbers. Contact us if you want to use different numbers for your district on the valid file and you can document why. If you enter numbers in the EPC portal that are different from the numbers on the DPI valid file, PIA will very likely contact you and question what you have submitted. This will make more work for PIA and your district and delay approval of your funding request and even expose you to risk of funding denials.
E-Rate applicants can update their lunch and enrollment information in two areas, the Entity Profile (discount calculation) and the Category Two Budget. You are required to update your lunch and enrollment data in the Entity Profile. This is used to calculate your district's discount rate. In addition, we recommend that you update your Category Two enrollment data if your district’s enrollment went up in 2023-24. This will ensure that your district maximizes its Category Two budget. Step-by-step directions for this process are available in the USAC webinar, “Request a Category Two Replacement Budget.”
USAC will close the administrative window in early January, locking entity profiles shortly before the Form 471 application window opens. Once this window closes you will not be able to change any of your profile information.
See the USAC Administrative Window Training and Resources for more information and step-by-step directions.
Special Note for Applicants on the TEACH Network
Please login to EPC and double check the accuracy of your Entity Profile information. Wrong or missing information can negatively affect the TEACH statewide consortium application for E-Rate discounts on the TEACH Network.
Private School Lunch & Enrollment Data
Private school agency and school level enrollment and participation reports are available on the DPI School Nutrition Program Statistics page.
CEP Percentages
We receive a common question about the CEP percentages looking low in the posted valid file. Please note that CEP percentages that are entered into EPC are automatically multiplied by 1.6 by USAC, which will yield a much higher F/R percentage.