State Delivery

Overview

School Food Authorities (SFAs) participating in USDA Foods through the National School Lunch Program (NSLP) may choose the State-contracted distributor to deliver their USDA Foods, referred to as “State Delivery”. Review the information below to see if this delivery option is right for your SFA. The other option is commercial distribution. In February and March, SFAs make their delivery selection in the WI USDA Foods Ordering System for the next school year. 

State Delivery - What to Know

• State Delivery is an option for delivery of Direct Delivery (Brown Box) and Wisconsin State Processed (C Code) Products.
• State Delivery is a one-time per month delivery, September through May.
•  State Delivery is to one delivery address per SFA.
• DPI does the required procurement and contract management, a significant staff time savings for SFAs.
• State Delivery has no minimum order to make the one time per month delivery; an important benefit to Wisconsin’s smaller SFAs.
• State Delivery has no storage available. SFAs cannot delay or cancel deliveries. During the Annual Order Survey, SFAs select the product case quantities by month. SFAs must plan their Orders well, thinking about storage capacities and product usage. Once the Annual Order Survey closes, SFAs cannot cancel or move delivery months.
• Orders cannot be delayed or split into two deliveries in a month.
• State Delivery is not a prime vendor and cannot deliver Direct Diversion or Cheese Rebate end products. SFAs ordering direct diversion or cheese rebate must contract for those deliveries.

State Delivery Procedures and Responsibilities

• Understand the Delivery expectations and responsibilities. Be sure to share this with staff that receive the food delivery truck.
  • State Delivery and Receiving Procedures 
  • State Delivery Checklist of USDA Foods - This is an optional tool to use to document the delivery experience. Completion of this form is not required.
• Keep delivery contact information up to date in the WI USDA Foods Ordering System. If the change must go into effect within 45 days, email DPI at dpisnusdafoods@dpi.wi.gov.
  • Update Delivery Information on "Application" Tab 
• Questions or concerns about the next scheduled delivery? Contact Central Storage directly. 

• Report order delivery discrepancies in the WI USDA Foods Ordering System.
  • How to Report a Delivery Discrepancy on the "Orders" Tab

Contact