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Program Timelines



Events Occurring During School Year 2020-21

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May

Jul 2020 Event
2nd week: The Department of Public Instruction (DPI) posts the USDA Foods Handling Charge Rate and Fact Sheet for SY 2020-21.
4th week: Review the Carryover and Sweep policy. Due to COVID-19, DPI extended the deadlines for direct diversion and cheese processing carry over policy.
Aug 2020 Event
1st day: DPI will send request to USDA to add new schools and/or delivery sites in the DoD FFAVORS ordering system.
Mid-month: DPI posts the SY 2020-21 Back to School Information for School Food Authorities (SFAs).
Mid-month: For SFAs with pending handling charge balances from SY 2019-20 – Due to COVID 19, pending handling charges and credits will be applied to SY 2020-21 National School Lunch claims.
End month: For SFAs participating in direct diversion – DPI posts approved SY 2020-21 direct diversion Summary End Product Data Schedules (SEPDS).
End month: SFAs review and update their contact information in the Online Food Distribution Program on the Application tab.
Sep 2020 Event
2nd week: For SFAs interested in direct diversion for SY 2021-22 – DPI posts the List of Eligible Direct Diversion Processors.
2nd week: For SFAs interested in cheese processing program for SY 2021-22 – DPI posts the List of Eligible Cheese Processors.
2nd week: For SFAs interested in direct diversion or cheese processing programs for SY 2021-22 – DPI posts materials for the Direct Diversion and Cheese Processing Training at School Nutrition Association (SNA) Fall Conference/Food Show November 18 and 19, 2020.
4th week: Review the Carryover and Sweep policy. Due to COVID 19, DPI extended the deadlines for direct diversion carryover policy.
Oct 2020 Event
1st day: DPI will send request to USDA to add new schools and/or delivery sites in the DoD FFAVORS ordering system.
2nd week: For SFAs interested in direct diversion for SY 2021-22 – DPI posts materials for direct diversion.
Nov 2020 Event
4th and 19th day: DPI Direct Diversion and Cheese Processing Training: Sessions help virtually by DPI on November 4 from 2-3 PM, open office hours hosted by SNA on Nov 19 from 1:30-2:30 pm.
Mid-month: Begin Procurement Process for SY 2021-22 Prime Vendor, Direct Diversion, Milk, Bread, Produce, Vended Meal, FSMC, and Group Purchasing Organization (GPO) contracts.
End-month: For SFAs interested in commercial distribution for SY 2021-22 – Review the Commercial Distribution Information for SY 2021-22.
Dec 2020 Event
1st day: DPI will send request to USDA to add new schools and/or delivery sites in the DoD FFAVORS ordering system.
Mid-month: For SFAs participating in Department of Defense Fresh Produce Program (DoD) – Review DoD entitlement dollar spending for SY 2020-21. Plan for spending remaining dollars before end of school year.
Jan 2021 Event
1st week: For SFAs new to USDA Foods – DPI posts registration and materials for New Program Training for Placing an Annual Order.
Feb 2021 Event
1st day: DPI will send request to USDA to add new schools and/or delivery sites in the DoD FFAVORS ordering system.
1st week: Review Annual Order Materials for SY 2021-22.
4th day:  New Program Training for Placing an Annual Order in Madison.
2nd week: Wisconsin Annual USDA Foods Order Survey for SY 2021-22 opens.
22nd day: For SFAs participating in direct diversion for SY 2021-22 – Submit Direct Diversion Agreements to DPI.
4th week: Wisconsin Annual USDA Foods Order Survey for SY 2021-22 closes at midnight.
Mar 2021 Event
Beg-month: For SFAs participating in DoD – Review DoD entitlement dollar spending for SY 2020-21. Plan for spending remaining dollars before end of school year.
Beg-month: For SFAs participating in direct diversion or cheese processing programs – Review the remaining balance at processors. Plan for spending remaining dollars before end of school year. Review the Carryover and Sweep policy.
End-month: For SFAs contracting with a commercial distributor in SY 2021-22 – Deadline for SFAs to submit SY 2021-22 DPI/SFA Commercial Distribution contract to DPI.
End-month: Deadline for SFAs to select their USDA Foods distribution option for SY 2021-22 in the Online Food Distribution Program on the Application tab.
Apr 2021 Event
1st-day: DPI will send request to USDA to add new schools and/or delivery sites in the DoD FFAVORS ordering system for next school year.
End-month: DPI posts SY 2021-22 direct diversion information (bulk pound commitments).
End-month: The SY 2021-22 Wisconsin Annual Order Survey balance process is complete. View adjusted survey in the Online Food Distribution Program on the Survey tab.
May 2021 Event
1st day: DPI will send request to USDA to add new schools and/or delivery sites in the DoD FFAVORS ordering system for next school year.
1st week: Review SY 2020-21 Commodity Allocation and Receipt Summary (CARS) report.

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For questions about this information, contact Antonio Ante (608) 266-3615