SFSP Claiming

SFSP Claim Resources

SFSP Online Claim Manual - Updated 4/25

• Submit claims online, unless directed otherwise, or per the reasons listed below.
• Claims must be submitted within 60 days from the end of a claim period. 
• Sponsors may combine claim months if there are 10 days or less within the prior or following month.
• Rural Non-Congregate Meals are to be claimed within the month they are distributed, rather than within the month intended to be consumed.

Online Services - log in to enter claims and contract updates

Claim Form
 

SFSP Claim Form - Updated 3/25

SFSP Claim Instructions - Updated 4/25

An agency should only submit a claim form when:

• The agency needs to modify an existing claim that has already been “paid” or “processed”.
• The agency is blocked from submitting online claims by DPI and needs to submit a claim to meet the 60 calendar day cut-off deadline.
• The claim deadline lands on a Saturday, Sunday, or Federal holiday. Please plan ahead to avoid claim form submissions.

To submit a claim form, email the original or modified as an attachment to cntfiscal@dpi.wi.gov.

Remember to submit a claim form for each program in which your agency participates.

Agencies should allow ample time prior to the 60 calendar day cut-off deadlines to submit a claim should there be unforeseen technical issues. A late claim cannot be paid with federal funds unless the DPI grants a one-time exception. Only one exception may be granted separately for School Meal Programs, Child and Adult Care Food Program (CACFP), and Summer Food Service Program once every 36 months.The Federal and State Grants Program of DPI must approve all exception corrective action plans.

Refer to the Claim Submission Deadlines webpage for more information.