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Summer Food Service Program - Materials & Resources

Resources noted with Updated 2020 have changed from 2019. All other resources remain current.

Checklist for SFSP Operation Through June 30th New 5/12/20

SFSP Requirements and Deadlines for 2020Revised 10/13/20

SFSP Application Updates for SY 2020-21 New 10/13/20

Application Process
Sponsor & Site Eligibility
Documenting Participant Eligibility
Meal Service Requirements
Production Planning
Civil Rights
Accurate Meal Counting
Program Reimbursements
USDA Manuals
Other Programs

Application Process Updated 2020  If your agency is NEW to the SFSP, please visit the Application & Qualification Process for the Summer Food Service Program page. You will also need to contact Amy Kolano (608) 266-7124 prior to completing an online application.

Enter SFSP Contract Information

SFSP Application Manual Revised 10/14/20

SFSP Application Updates for SY 2020-21 Revised 10/13/20

Sample Letter to the Health Department

Permanent Agreement/Policy Statement - PI-1482-AP Summer Food Service Program - non-school sponsors only In addition to completing the online application all new sponsors that do not contract with DPI for the National School Lunch Program, must complete the Permanent Agreement/Policy Statement and return to DPI.

Serious Deficiency Policy

2020 SFSP Sponsors Review List

Site Definitions & Eligibility Documentation

Wisconsin Free/Reduced Eligibility for All Public Schools (FY 2018) can also be used to determine area eligibility. A SFSP site may operate in a suitable location within the attendance area of a school that has at least 50% of its' students eligible for free and reduced price meals during the school year.​

Sponsor Site Agreement

Documenting Participant Eligibility

Household Letter Use for sessions that operate 7/01/19 - 6/30/20

Household Letter Use for sessions that operate 7/01/20 - 6/30/21

Household Income Application Updated 2020

Household Income Application Instructions

Household Size-Income Scale for 2019-20 Use for sessions that operate 7/01/19 - 6/30/20

Household Size-Income Scale for 2020-21 Use for sessions that operate 7/01/20 - 6/30/21

Categorical Eligibility - Tips for identifying valid numbers from Wisconsin, Illinois, and Minnesota Updated 2020

Meal Service Requirements Updated 2020

SFSP Meal Pattern Chart

SFSP Offer Versus Serve

USDA Farm to Summer Fact Sheet Updated 2020

Field Trip Request Form - This form can be used to notify the sponsor and DPI when meals are taken on field trips. Upload a pdf version of the completed form or field trip calendar into the SFSP contract online.

Parent Pick Up Signs  English  Spanish - Use when non-congregate meal service pick up is allowed. New 2020

One Stop Flyers English Spanish May be used when providing non-congregate meal service to remind families of the meal service limits New 2020

Off-site Consumption Poster - Post in meal service area to notify participants of items that may be taken off-site when congregate meal service is required. New 2020

Food Safety and Sanitation Resources and Best Practices New 2020

Production Planning Updated 2020

Production Record and Worksheets - An Overview

Combined Production Record for Breakfast, Lunch Snack and Supper

Breakfast Production Record Lunch Production Record, Snack Production Record, Supper Production Record

Production Worksheet Instructions

Production Worksheet Using Column 3 of the Food Buying Guide

How to Credit Menu Items Flowchart

Product Formulation Statement Evaluation

Food Buying Guide: Calculator, Mobile App, Print, and Interactive Tool

USDA Foods Updated 2020


Vendor Agreement - Purchasing from a school

Vendor Agreement ($250,000 and under)

Procurement Log

Certification Statement - Suspension & Debarment

Federal Contract Provisions

Training/Online Meetings

SFSP E-learning and Online Meetings 

Training Checklists

Training Documentation Form Updated 2020

USDA Informational and Training Webinars

Monitoring Sites

Pre-Operational Site Visit Form

Site Review Form - Self-Prep Sites - can be used for both the 1st week visit and review required prior to the end of the 4th week.  Use when meals are prepared onsite.

Site Review Form - Vended Sites - can be used for both the 1st week visit and review required prior to the end of the 4th week. Use when meals are vended or delivered from a central kitchen.

Civil Rights

Racial/Ethnic Data Form Updated 2020

Prototype Media Release Updated 2020

Civil Rights Training - Although developed for schools, these resources can be utilized by all sponsors.

Accurate Meal Counting Updated 2020

Breakfast Meal Count Form, Lunch Meal Count Form, Supper Meal Count Form, Snack Meal Count Form

General Meal Count Form - up to 250

General Meal Count Form - up to 250 with milk inventory

Non-Congregate Feeding - Multiple Meal Distribution Form -New 2020

Daily Reimbursable Meal Record

Field Trip Meal Count Form Updated 2020

Program Reimbursement Updated 2020

2020 Reimbursement Rates

Determining Potential Reimbursement Updated 2020

Reimbursement Claim Instructions Updated 2020

Online Claim Instructional Manual Updated 2020

Reimbursement Claim Form - use only as a template for the online claim, for amendments, or when requested by DPI

Financial Management Updated 2020

Inventory Record


Mileage Record

USDA Guidance Manuals

Administrative Guidance Manual for Sponsors

Monitor's Guidance Manual

Site Supervisor's Guidance Manual - English

Site Supervisor's Guidance Manual - Spanish

Nutrition Guidance Manual - English

Nutrition Guidance Manual - Spanish

Policies - SFSP (USDA SFSP Policies - check for updates throughout the year)

Regulations - SFSP Federal Title 7 -- Agriculture Chapter II -- Food and Nutrition Service, Department of Agriculture, Part 225

Other Programs - At-Risk Afterschool Program

For questions about this information, contact Amy Kolano (608) 266-7124