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Summer Food Service Program - Materials & Resources

SFSP Requirements Deadlines for 2023 

Final Rule Summary: USDA is implementing regulatory changes to the SFSP regulations that simplify program requirements for SFSP program operators, improve the customer experience for participating children and families, and strengthen the integrity of the program. Many provisions codified through this final rule were previously allowed as program flexibilities and are demonstrated to facilitate program administration and service delivery for children and their families. This rule is effective Oct. 1, 2022. Compliance with the provisions of this rule must begin May 1, 2023. Parts of the Final Rule most relevant to sponsor operation are outlined in the Final Rule Summary. The full Final Rule may be viewed online: Federal Register Notice of Final Rule.

SFSP Application Process

The SFSP Application will open for updates starting March 3rd. Do NOT attempt to update it prior to that date.

Application Process Revised 1/22

If your agency is NEW to the SFSP, please review the Application Process resource and information provided on the Join the SFSP page.

Enter SFSP Contract Information

2022 SFSP Application Manual 

2022 SFSP Assigned Consultants - Find the consultant assigned to your agency.  

Sample Letter to the Health Department

Permanent Agreement/Policy Statement - PI-1482-AP Summer Food Service Program - non-school sponsors only In addition to completing the online application all new sponsors that do not contract with DPI for the National School Lunch Program, must complete the Permanent Agreement/Policy Statement and return to DPI.

Serious Deficiency Policy

2022 Sponsor Reviews

Sponsor & Site Eligibility

Data entry icon  Sponsor & Site Eligibility Revised 12/2022

Site Definitions & Eligibility Documentation

Wisconsin Free/Reduced Eligibility for All Public Schools (FY 2020) can also be used to determine area eligibility. A SFSP site may operate in a suitable location within the attendance area of a school that has at least 50% of its' students eligible for free and reduced price meals during the school year.​ More recent free/reduced data may be submitted to DPI for review to determine if it may be used to establish 2022 eligibility.

USDA Capacity Builder Map Select the FY22 FNS CACFP and SFSP Eligibility Layer to determine if a site is located within an eligible area using census data.

Sponsor Site Agreement

Documenting Participant Eligibility

Pencil and writing paper icon  Documenting Participant Eligibility Revised 10/2022

Household Letter Use for sessions that operate 7/01/22 - 6/30/23

Household Income Application No changes for 2023

Household Income Application Instructions

Household Size-Income Scale for 2022-23 Use for sessions that operate 7/01/22 - 6/30/23

Categorical Eligibility - Tips for identifying valid numbers from Wisconsin, Illinois, and Minnesota

Meal Service Requirements

Chef hat with spoon icon  Meal Service Requirements - Undergoing Revisions for 2023

SFSP Meal Pattern Chart

SFSP Grains/Breads Chart

SFSP Offer Versus Serve

USDA Farm to Summer Fact Sheet

Field Trip Notification Form (for sponsors to submit to DPI)

Off-site Consumption Poster - Post in meal service area to notify participants of items that may be taken off-site when congregate meal service is required.

Food Safety and Sanitation Resources and Best Practices

Production Planning

training iconTraining Revised 12/22

SFSP E-learning and Webinars

Training Checklists Revised 12/22

Training Documentation FormRevised 12/22

ICN eLearning - Explore online training opportunities for Child Nutrition Program professionals

USDA Informational and Training Webinars

Monitoring Sites

Monitoring Sites Revised 12/22

Pre-Operational Site Visit Form Revised 12/2022

Site Review Form - Self-Prep Sites Revised 12/2022 - Use when meals are prepared onsite to document the site visit, review and/or follow-up review. The form includes the Monitoring Assessment for determination of follow-up visits/reviews.

Site Review Form - Sites that have meals delivered  Revised 12/2022 - Use when meals are delivered to the site to document the site visit, review and/or follow-up review. The form includes the Monitoring Assessment for determination of follow-up visits/reviews.

Civil Rights

Scale icon  Civil Rights Revised 12/22

Race and Ethnicity Data Form Revised 12/22

Sample Race and Ethnicity Data Collection Form New 12/22

Civil Rights Training Options

Justice for All Poster USDA updated the And Justice for All poster with the updated nondiscrimination statement. DPI has ordered the new posters and once they are received, the DPI will distribute them to our participating agencies. Continue to post the 2019 posters or print this 2022 poster to use until the new posters arrive. 

Accurate Meal Counting
Program Reimbursement

Finance icon  Program Reimbursement Revised 12/2022

2023 Reimbursement Rates

Determining Potential Reimbursement/Budget Calculator Updated 1/2023

Reimbursement Claim Instructions

Online Claim Instructional Manual

Reimbursement Claim Form - use only as a template for the online claim, for amendments, or when requested by DPI

Financial Management
USDA Guidance Manuals
Other Programs

For questions about this information, contact Amy Kolano (608) 266-7124