Summer Food Service Program - Materials & Resources

SFSP Requirements Deadlines for 2026

SFSP Application Process

The SFSP Application will open for updates starting March 2nd! Do NOT attempt to update it prior to that date.

A complete list of resources related to the Application Process can be found in the Application Process E-learning Lesson.

Application Process Revised 1/26

If your agency is NEW to the SFSP, please complete the form on the Join the SFSP page.

Enter SFSP Contract Information

2026 SFSP Application Manual

Permanent Agreement/Policy Statement - PI-1482-AP Summer Food Service Program (Revised 3/24)- For NEW non-school sponsors only

Serious Deficiency Policy Updated 2/23

Appeal Procedures Updated 7/25

Sponsor & Site Eligibility

Hands typing on keyboard next to a computer screen with data graphics

Sponsor & Site Eligibility Revised 1/24

Wisconsin Free/Reduced Eligibility for All Public Schools (October 2024) can also be used to determine area eligibility. A SFSP site may operate in a suitable location within the attendance area of a school that has at least 50% of its' students eligible for free and reduced price meals during the school year. Free and reduced data from schools without defined attendance can only be used to qualify that particular school. More recent free/reduced data may be submitted to DPI for review to determine if it may be used to establish 2025 eligibility.

USDA Area Eligibility Mapper for CACFP and SFSP FY26: Locate areas that qualify for SFSP based on FY26 Census Data.

USDA Capacity Builder Map Select the FY26 FNS CACFP and SFSP Eligibility Layer to determine if a site is located within an eligible area using census data.

Documenting Participant Eligibility

Documenting Participant Eligibility Revised 2/26

Household Letter Use for sessions that operate 7/01/25 - 6/30/26

Household Income Application Contact sfsp@dpi.wi.gov for a fillable version.

Household Income Application Instructions

Household Size-Income Scale for 2025-26 Use for sessions that operate 7/01/25 - 6/30/26

Meal Service Requirements

Meal Service Requirements - Revised 10/25

SFSP Meal Pattern Chart

Grain Requirements For Child Nutrition Programs

SFSP Offer Versus Serve

Summer Meals Nutrition Guide

Production Planning

Production Planning Revised 10/25

Combined Breakfast and Lunch Production Record

Production Records: Breakfast ,Lunch, Supper, Snack

Manufacturer Documentation: Child Nutrition Labels and Product Formulation Statements

Food Buying Guide: Calculator, Mobile App, Print, and Interactive Tool

USDA Foods for SFSP 2026

Procurement

Procurement Revised 2/26

Vendor Agreement - Purchasing from a school

Vendor Agreement ($350,000 and under) Updated 11/25

Procurement Log Updated 11/25

Procuring Local Foods - USDA policy and guidance

Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under Federal Awards

Training

Training Revised 1/25

SFSP E-learning and Webinars

Training Documentation Form

ICN eLearning - Explore online training opportunities for Child Nutrition Program professionals

USDA Informational and Training Webinars

Monitoring Sites

Monitoring Sites Revised 1/24

Sample Site Monitoring Policy and Procedure New 11/24

Pre-Operational Site Visit Form Revised 12/22

Site Review Form - Self-Prep Sites Revised 1/24 - Use when meals are prepared onsite to document the site visit, review and/or follow-up review. The form includes the Monitoring Assessment for determination of follow-up visits/reviews.

Site Review Form - Sites that have meals delivered Revised 1/24 - Use when meals are delivered to the site to document the site visit, review and/or follow-up review. The form includes the Monitoring Assessment for determination of follow-up visits/reviews.

SFSP Review Form for Non-Congregate Sites New 1/24

Civil Rights

Civil Rights Revised 2/26

Race and Ethnicity Data Form

Sample Race and Ethnicity Data Collection Form

Justice for All Poster Currently, the And Justice for All posters are not available for order through USDA. Guidance will be provided when the posters are available. Agencies should continue to display the 2019 And Justice for All poster or the current And Justice for All poster. Posters that display the Statue of Liberty are out of compliance and are not acceptable to post.

Accurate Meal Counting

Accurate Meal Counting Revised 1/25

Breakfast Meal Count Form, Lunch Meal Count Form, Supper Meal Count Form, AM Snack Meal Count Form PM Snack Meal Count Form

General Meal Count Form - up to 299

General Meal Count Form - up to 250 with milk inventory

Rural Non-Congregate Multiple Meal Distribution Form - Revised 2/25. Use this meal count form when providing multiple days' worth of meals at one time.

Daily Reimbursable Meal Record

Field Trip Meal Count Form

Program Reimbursement