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Summer Food Service Program - Materials & Resources

Requirements & Deadlines for 2022
 - Coming Soon!

SFSP Application Process

Application Process Revised 1/22

If your agency is NEW to the SFSP, please review the Application Process resource and information provided on the Join the SFSP page. 

Enter SFSP Contract Information

SFSP Application Manual 2022 revision coming soon

Sample Letter to the Health Department

Permanent Agreement/Policy Statement - PI-1482-AP Summer Food Service Program - non-school sponsors only In addition to completing the online application all new sponsors that do not contract with DPI for the National School Lunch Program, must complete the Permanent Agreement/Policy Statement and return to DPI.

Serious Deficiency Policy

Sponsor & Site Eligibility

Data entry icon  Sponsor & Site Eligibility Revised 2/18

Site Definitions & Eligibility Documentation

Wisconsin Free/Reduced Eligibility for All Public Schools (FY 2020) can also be used to determine area eligibility. A SFSP site may operate in a suitable location within the attendance area of a school that has at least 50% of its' students eligible for free and reduced price meals during the school year.​ More recent free/reduced data may be submitted to DPI for review to determine if it may be used to establish 2022 eligibility.

USDA Capacity Builder Map Select the FY21 FNS CACFP and SFSP Eligibility Layer to determine if a site is located within an eligible area using census data.

Sponsor Site Agreement

Documenting Participant Eligibility

Pencil and writing paper iconDocumenting Participant Eligibility Revised 1/19

Household Letter Use for sessions that operate 7/01/21 - 6/30/22

Household Income Application No changes for 2022

Household Income Application Instructions

Household Size-Income Scale for 2021-22 Use for sessions that operate 7/01/21 - 6/30/22

Categorical Eligibility - Tips for identifying valid numbers from Wisconsin, Illinois, and Minnesota

Meal Service Requirements

Chef hat with spoon iconMeal Service Requirements Revised 12/19

SFSP Meal Pattern Chart

SFSP Grains/Breads Chart

SFSP Offer Versus Serve

USDA Farm to Summer Fact Sheet

Field Trip Request Form - This form can be used to notify the sponsor and DPI when meals are taken on field trips. Upload a pdf version of the completed form or field trip calendar into the SFSP contract online.

Off-site Consumption Poster - Post in meal service area to notify participants of items that may be taken off-site when congregate meal service is required. 

Food Safety and Sanitation Resources and Best Practices 

Production Planning

Certificate award iconProcurement Revised 1/22

Vendor Agreement - Purchasing from a school

Vendor Agreement ($250,000 and under)

Procurement Log

Certification Statement - Suspension & Debarment

Federal Contract Provisions


Training Revised 2/18

SFSP E-learning and Webinars

Training Checklists

Training Documentation Form

ICN eLearning - Explore online training opportunities for Child Nutrition Program professionals

USDA Informational and Training Webinars

Monitoring Sites

Monitoring Sites Revised 2/18

Pre-Operational Site Visit Form

Site Review Form - Self-Prep Sites Revised 4/15/2021 May be used for both the 1st week visit and review required prior to the end of the 4th week. Use when meals are prepared onsite.

Site Review Form - Vended Sites Revised 4/15/2021 be used for both the 1st week visit and review required prior to the end of the 4th week. Use when meals are vended or delivered from a central kitchen.

Civil Rights

Megaphone iconCivil Rights Revised 11/21

Racial/Ethnic Data Form

Prototype Media Release 

Civil Rights Training

School Nutrition Team Civil Right Training - although developed for schools, these resources can be utilized by all sponsors.

The Institute of Child Nutrition (ICN) provides a free online Civil Rights in Child Nutrition Programs course, that can be used to complete the annual civil rights training requirement for all staff. Participants must register with ICN and then enroll in the course. Once completed the participant will receive a certificate of completion. 

Justice for All Poster A poster may be printed and displayed this year, in lieu of the full size poster. To order full size posters, complete the SFSP Resource Order Form.

Accurate Meal Counting
Program Reimbursement

Finance iconProgram Reimbursement Revised 1/22

2022 Reimbursement Rates 

Determining Potential Reimbursement - 2022 version coming soon

Reimbursement Claim Instructions

Online Claim Instructional Manual

Reimbursement Claim Form - use only as a template for the online claim, for amendments, or when requested by DPI

Financial Management

Calculator iconFinancial Management Revised 1/20

Inventory Record


Mileage Record

USDA Guidance Manuals

USDA Guidance Manuals

Administrative Guidance Manual for Sponsors

Monitor's Guidance Manual

Site Supervisor's Guidance Manual - English

Site Supervisor's Guidance Manual - Spanish

Nutrition Guidance Manual - English

Policies - SFSP (USDA SFSP Policies - check for updates throughout the year)

Regulations - SFSP Federal Title 7 -- Agriculture Chapter II -- Food and Nutrition Service, Department of Agriculture, Part 225

Other Programs

At-Risk Afterschool Program

For questions about this information, contact Amy Kolano (608) 266-7124