Summer Food Service Program - Materials & Resources

The SFSP Application will open for updates starting March 2nd! Do NOT attempt to update it prior to that date.

A complete list of resources related to the Application Process can be found in the Application Process E-learning Lesson.

Application Process Revised 1/26

If your agency is NEW to the SFSP, please complete the form on the Join the SFSP page.

Enter SFSP Contract Information

2026 SFSP Application Manual

Permanent Agreement/Policy Statement - PI-1482-AP Summer Food Service Program (Revised 3/24)- For NEW non-school sponsors only

Serious Deficiency Policy Updated 2/23

Appeal Procedures Updated 7/25

  Sponsor & Site Eligibility Revised 1/24

Wisconsin Free/Reduced Eligibility for All Public Schools (October 2024) can also be used to determine area eligibility. A SFSP site may operate in a suitable location within the attendance area of a school that has at least 50% of its' students eligible for free and reduced price meals during the school year.​ Free and reduced data from schools without defined attendance can only be used to qualify that particular school. More recent free/reduced data may be submitted to DPI for review to determine if it may be used to establish 2025 eligibility.

USDA Area Eligibility Mapper for CACFP and SFSP FY26: Locate areas that qualify for SFSP based on FY26 Census Data.

USDA Capacity Builder Map Select the FY26 FNS CACFP and SFSP Eligibility Layer to determine if a site is located within an eligible area using census data.

  Documenting Participant Eligibility Revised 2/26

Household Letter Use for sessions that operate 7/01/25 - 6/30/26

Household Income Application Contact sfsp@dpi.wi.gov for a fillable version.

Household Income Application Instructions

Household Size-Income Scale for 2025-26 Use for sessions that operate 7/01/25 - 6/30/26

  Meal Service Requirements - Revised 10/25

SFSP Meal Pattern Chart 

Grain Requirements For Child Nutrition Programs

SFSP Offer Versus Serve

Summer Meals Nutrition Guide

Production Planning Revised 10/25

Combined Breakfast and Lunch Production Record 

Production Records: Breakfast ,Lunch, Supper, Snack

Manufacturer Documentation: Child Nutrition Labels and Product Formulation Statements

Food Buying Guide: Calculator, Mobile App, Print, and Interactive Tool

USDA Foods for SFSP 2026

  Procurement  Revised 2/26

Vendor Agreement - Purchasing from a school

Vendor Agreement ($350,000 and under)  Updated 11/25

Procurement Log Updated 11/25

Procuring Local Foods - USDA policy and guidance 

Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under Federal Awards

Training Revised 1/25

SFSP E-learning and Webinars

Training Documentation Form

ICN eLearning - Explore online training opportunities for Child Nutrition Program professionals

USDA Informational and Training Webinars

Monitoring Sites Revised 1/24

Sample Site Monitoring Policy and Procedure New 11/24

Pre-Operational Site Visit Form Revised 12/22

Site Review Form - Self-Prep Sites Revised 1/24 - Use when meals are prepared onsite to document the site visit, review and/or follow-up review. The form includes the Monitoring Assessment for determination of follow-up visits/reviews.

Site Review Form - Sites that have meals delivered  Revised 1/24 - Use when meals are delivered to the site to document the site visit, review and/or follow-up review. The form includes the Monitoring Assessment for determination of follow-up visits/reviews.

SFSP Review Form for Non-Congregate Sites New 1/24

  Civil Rights Revised 2/26

Race and Ethnicity Data Form

Sample Race and Ethnicity Data Collection Form 

Civil Rights Training Options

• Civil Rights Training for the Summer Food Service Program
• The Institute of Child Nutrition (ICN) provides a free online Civil Rights in Child Nutrition Programs course, that can be used to complete the annual civil rights training requirement for all staff. Participants must register with ICN and then enroll in the course. Once completed the participant will receive a certificate of completion.

Justice for All Poster Currently, the And Justice for All posters are not available for order through USDA. Guidance will be provided when the posters are available. Agencies should continue to display the 2019 And Justice for All poster or the current And Justice for All poster. Posters that display the Statue of Liberty are out of compliance and are not acceptable to post.

Accurate Meal Counting Revised 1/25

Breakfast Meal Count Form, Lunch Meal Count Form, Supper Meal Count Form, AM Snack Meal Count Form PM Snack Meal Count Form

General Meal Count Form - up to 299 

General Meal Count Form - up to 250 with milk inventory

Rural Non-Congregate Multiple Meal Distribution Form - Revised 2/25. Use this meal count form when providing multiple days' worth of meals at one time.

Daily Reimbursable Meal Record

Field Trip Meal Count Form

  Program Reimbursement Revised 1/25

2026 Reimbursement Rates

Claiming Resources - Online Claim Manual, Claim Form, and Claim Instructions.

  Financial Management Revised 2/25

Budget Calculator

Employee Timesheet Prototype 

Employee Timesheet Prototype

General Ledger

Inventory Record

Net Cash Resource Calculator Use this calculator to determine if the Net Cash Resource balance exceeds the allowed amount.

Mileage Record

Unused Reimbursement Tip Sheet 

Policies - SFSP (USDA SFSP Policies - check for updates throughout the year)

SFSP 04-2023 UEI Transition - required for all program operators who receive payments from SA who administer the CNP’s

SFSP 05-2023 Best Practices for Meal Claim Verification and Ensuring Properly Payable Claims in the Summer Food Service Program

Regulations - SFSP Federal Title 7 -- Agriculture Chapter II -- Food and Nutrition Service, Department of Agriculture, Part 225

At-Risk Afterschool Program