Items noted with 'Updated 2019' have been recently revised; if keeping a printed version of the Guide to Operating the SFSP (orange binder), these resources should be downloaded, printed and put in the binder that DPI provided in 2018. New 2019 Sponsors will receive a complete Guide at training.
To-Do List for Sponsors: Requirements and Due Dates for 2019
Guide to Operating the SFSP - Introduction Updated 2019
Application Process Updated 2019 The application process begins on March each year. If your agency is NEW to the SFSP, please visit the Application & Qualification Process for the Summer Food Service Program page. You will also need to contact Amy Kolano (608) 266-7124 prior to completing an on-line application.
Enter SFSP Contract Information
Sample Letter to the Health Department
Permanent Agreement/Policy Statement - PI-1482-AP Summer Food Service Program - non-school sponsors only In addition to completing the on-line application all new sponsors that do not contract with DPI for the National School Lunch Program, must complete the Permanent Agreement/Policy Statement and return to DPI.
List of Sponsors to be reviewed in 2019 Updated 2019
Site Definitions & Eligibility Documentation
Wisconsin Free/Reduced Eligibility for All Public Schools (FY 2017) can also be used to determine area eligibility. A SFSP site may operate in a suitable location within the attendance area of a school that has at least 50% of its' students eligible for free and reduced price meals during the school year.
Documenting Participant Eligibility Updated 2019
Household Letter Updated 2019
Household Income Application Instructions
Household Size-Income Scale for 2018-19 Use for sessions that operate 7/01/18 - 6/30/19
Categorical Eligibility - Tips for identifying valid numbers from Wisconsin, Illinois, and Minnesota Updated 2019
USDA Farm to Summer Fact Sheet
Field Trip Request Form - This form can be used to notify the sponsor and DPI when meals are taken on field trips. Upload a pdf version of the completed form or field trip calendar into the SFSP contract online.
Production Record and Worksheets - An Overview
Combined Production Record for Breakfast, Lunch Snack and Supper
Breakfast Production Record , Lunch Production Record, Snack Production Record, Supper Production Record
Production Worksheet Instructions
Production Worksheet Using Column 3 of the Food Buying Guide
How to Credit Menu Items Flowchart
Product Formulation Statement Evaluation
Food Buying Guide: Calculator, Mobile App, Print, and Interactive Tool
USDA Foods Updated 2019
Procurement Updated 2019
Vendor Agreement - Purchasing from a school
Vendor Agreement ($250,000 and under) Updated 2019
Procurement LogUpdated 2019
Certification Statement - Suspension & Debarment
2019 Training Registration coming soon! Visit SFSP Training for more information.
USDA Informational and Training Webinars
Pre-Operational Site Visit Form
Site Review Form - Self-Prep Sites - can be used for both the 1st week visit and review required prior to the end of the 4th week
Site Review Form - Vended Sites - can be used for both the 1st week visit and review required prior to the end of the 4th week
"And Justice for All" poster is available to download from the USDA website for temporary use. To order posters for permanent use contact Amy Kolano at 608-266-7124.
Prototype Media Releases Updated 2019
Civil Rights Training - Although developed for schools, these resources can be utilized by all sponsors.
Breakfast Meal Count Form, Lunch Meal Count Form, Supper Meal Count Form, Snack Meal Count Form
General Meal Count Form - up to 250
General Meal Count Form - up to 250 with milk inventory
Daily Reimbursable Meal Record
2018 Reimbursement Rates 2019 Rates will be released soon.
Determining Potential Reimbursement To be updated when 2019 Rates are released.
Reimbursement Claim Instructions
Online Claim Instructional Manual
USDA Guidance Manuals
Administrative Guidance Manual for Sponsors
Site Supervisor's Guidance Manual - English
Site Supervisor's Guidance Manual - Spanish
Nutrition Guidance Manual - English Updated
Nutrition Guidance Manual - Spanish New
Policies - SFSP (USDA SFSP Policies - check for updates throughout the year)
Other Programs - At-Risk Afterschool Program