Summer Food Service Program - Materials & Resources

The SFSP Application will open for updates starting March 3rd. Do NOT attempt to update it prior to that date.

Application Process Revised 1/25

If your agency is NEW to the SFSP, please review the Application Process resource and information provided on the Join the SFSP page.

SFSP Sponsor Action Plan NEW! Use this document to help you plan the who, what, when and how for your Program.

Enter SFSP Contract Information

2025 SFSP Application Manual

Sample Letter to the Health Department

Principal Identification Form - Required for all sponsors

Permanent Agreement/Policy Statement - PI-1482-AP Summer Food Service Program (Revised 3/24)- For NEW non-school sponsors only

2025 SFSP Assigned ConsultantsFind the consultant assigned to your agency.  

2025 List of Sponsor Reviews - This list is subject to change. All new sponsors will also receive a review in their first year.

Gearing Up for a Great Review

Serious Deficiency Policy Updated 2/23

Appeal Procedures Updated 7/25

  Sponsor & Site Eligibility Revised 1/24

Site Definitions & Eligibility Documentation - Revised 1/24

Wisconsin Free/Reduced Eligibility for All Public Schools (October 2024) can also be used to determine area eligibility. A SFSP site may operate in a suitable location within the attendance area of a school that has at least 50% of its' students eligible for free and reduced price meals during the school year.​ Free and reduced data from schools without defined attendance can only be used to qualify that particular school. More recent free/reduced data may be submitted to DPI for review to determine if it may be used to establish 2025 eligibility.

USDA Capacity Builder Map Select the FY25 FNS CACFP and SFSP Eligibility Layer to determine if a site is located within an eligible area using census data.

Sponsor Site Agreement

  Documenting Participant Eligibility Revised 1/24

Household Letter Use for sessions that operate 7/01/24 - 6/30/25

Household Letter Use for sessions that operate 7/01/25 - 6/30/26

Household Income Application Current for 2025

Household Income Application Instructions

Household Size-Income Scale for 2024-25 Use for sessions that operate 7/01/24 - 6/30/25

Household Size-Income Scale for 2025-26Use for sessions that operate 7/01/25 - 6/30/26

Categorical Eligibility - Tips for identifying valid numbers from Wisconsin, Illinois, and Minnesota

  Meal Service Requirements - Revised 1/25

SFSP Meal Pattern Chart - Updated 2/25

Grain Requirements For Child Nutrition Programs

SFSP Offer Versus Serve

Nutrition Guidance Manual - English

USDA Farm to Summer Fact Sheet

Field Trip Notification Form (for sponsors to submit to DPI)

Off-site Consumption Poster - Post in meal service area to notify participants of items that may be taken off-site when congregate meal service is required.

Food Safety and Sanitation Resources and Best Practices

Production Planning Revised 1/25

Combined Breakfast and Lunch Production Record 

Combined Breakfast and Lunch Production Record Fillable Form 

Production Records: Breakfast ,Lunch, Supper, Snack

Production Record Example with Supporting Documentation

How to Credit Menu Items Flowchart

Product Formulation Statement Evaluation

Food Buying Guide: Calculator, Mobile App, Print, and Interactive Tool

USDA Foods for SFSP 2025

  Procurement Revised 12/24

Vendor Agreement - Purchasing from a school

Vendor Agreement ($250,000 and under) 

Procuring Local Foods - NEW!

To ease challenges related to buying local products and to promote CNPs as a market for local producers, the Child Nutrition Programs: Meal Patterns Consistent With the 2020-2025 Dietary Guidelines for Americans final rule expands the geographic preference option to allow CNP operators to use “local” as a procurement specification for unprocessed agricultural products for CNPs. Visit USDA's Procurement Local Foods website for the latest resources for implementing the new preference option.

Procurement Log

Certification Statement - Suspension & Debarment

Federal Contract Provisions

Training Revised 1/25

SFSP E-learning and Webinars

Training Checklists 

Training Documentation Form

ICN eLearning - Explore online training opportunities for Child Nutrition Program professionals

USDA Informational and Training Webinars

Monitoring Sites Revised 1/24

Sample Site Monitoring Policy and Procedure New 11/24

Pre-Operational Site Visit Form Revised 12/22

Site Review Form - Self-Prep Sites Revised 1/24 - Use when meals are prepared onsite to document the site visit, review and/or follow-up review. The form includes the Monitoring Assessment for determination of follow-up visits/reviews.

Site Review Form - Sites that have meals delivered  Revised 1/24 - Use when meals are delivered to the site to document the site visit, review and/or follow-up review. The form includes the Monitoring Assessment for determination of follow-up visits/reviews.

SFSP Review Form for Non-Congregate Sites - NEW 1/24

  Civil Rights Revised 12/24

Race and Ethnicity Data Form

Sample Race and Ethnicity Data Collection Form 

Civil Rights Training Options

• Civil Rights Training for the Summer Food Service Program
• Civil Rights Training Handout
• The Institute of Child Nutrition (ICN) provides a free online Civil Rights in Child Nutrition Programs course, that can be used to complete the annual civil rights training requirement for all staff. Participants must register with ICN and then enroll in the course. Once completed the participant will receive a certificate of completion.

Justice for All Poster Currently, the And Justice for All posters are not available for order through USDA. Guidance will be provided when the posters are available. Agencies should continue to display the 2019 And Justice for All poster or the current And Justice for All poster. Posters that display the Statue of Liberty are out of compliance and are not acceptable to post.

Accurate Meal Counting Revised 1/25

Breakfast Meal Count Form, Lunch Meal Count Form, Supper Meal Count Form, AM Snack Meal Count Form PM Snack Meal Count Form

General Meal Count Form - up to 299 

General Meal Count Form - up to 250 with milk inventory

Rural Non-Congregate Multiple Meal Distribution Form - Revised 2/25. Use this meal count form when providing multiple days' worth of meals at one time.

Daily Reimbursable Meal Record

Field Trip Meal Count Form

  Program Reimbursement Revised 1/25

2025 Reimbursement Rates

2025 Claiming Resources - Online Claim Manual, Claim Form, and Claim Instructions.

  Financial Management Revised 2/25

Inventory Record

Employee Timesheet Prototype 

Employee Timesheet Prototype

Net Cash Resource Calculator Use this calculator to determine if the Net Cash Resource balance exceeds the allowed amount.

Mileage Record

Unused Reimbursement Tip Sheet New!

Policies - SFSP (USDA SFSP Policies - check for updates throughout the year)

SFSP 04-2023 UEI Transition - required for all program operators who receive payments from SA who administer the CNP’s

SFSP 05-2023 Best Practices for Meal Claim Verification and Ensuring Properly Payable Claims in the Summer Food Service Program

Regulations - SFSP Federal Title 7 -- Agriculture Chapter II -- Food and Nutrition Service, Department of Agriculture, Part 225

At-Risk Afterschool Program