Resources noted with Updated 2020 have changed from 2019. All other resources remain current.
To-Do List for Sponsors: Requirements and Due Dates for 2020
Guide to Operating the SFSP - Introduction Updated 2020
Application Process
Sponsor & Site Eligibility
Documenting Participant Eligibility
Meal Service Requirements
Training
Monitoring
Civil Rights
Accurate Meal Counting
Program Reimbursements
USDA Manuals
Other Programs
Application Process Updated 2020 The application process begins on March 1st each year. If your agency is NEW to the SFSP, please visit the Application & Qualification Process for the Summer Food Service Program page. You will also need to contact Amy Kolano (608) 266-7124 prior to completing an on-line application.
Enter SFSP Contract Information
SFSP Application Manual Updated 2020
Sample Letter to the Health Department
Permanent Agreement/Policy Statement - PI-1482-AP Summer Food Service Program - non-school sponsors only In addition to completing the on-line application all new sponsors that do not contract with DPI for the National School Lunch Program, must complete the Permanent Agreement/Policy Statement and return to DPI.
2020 SFSP Sponsors Review List
Site Definitions & Eligibility Documentation
Wisconsin Free/Reduced Eligibility for All Public Schools (FY 2018) can also be used to determine area eligibility. A SFSP site may operate in a suitable location within the attendance area of a school that has at least 50% of its' students eligible for free and reduced price meals during the school year.
Documenting Participant Eligibility
Household Letter Updated 2020
Household Income Application Updated 2020
Household Income Application Instructions
Household Size-Income Scale for 2019-20 Use for sessions that operate 7/01/19 - 6/30/20
Categorical Eligibility - Tips for identifying valid numbers from Wisconsin, Illinois, and Minnesota Updated 2020
Meal Service Requirements Updated 2020
USDA Farm to Summer Fact SheetUpdated 2020
Field Trip Request Form - This form can be used to notify the sponsor and DPI when meals are taken on field trips. Upload a pdf version of the completed form or field trip calendar into the SFSP contract online.
Off-site Consumption Poster - Can be posted in meal service area to notify participants of items that may be taken off-site. New 2020
Production Planning Updated 2020
Production Record and Worksheets - An Overview
Combined Production Record for Breakfast, Lunch Snack and Supper
Breakfast Production Record Lunch Production Record, Snack Production Record, Supper Production Record
Production Worksheet Instructions
Production Worksheet Using Column 3 of the Food Buying Guide
How to Credit Menu Items Flowchart
Product Formulation Statement Evaluation
Food Buying Guide: Calculator, Mobile App, Print, and Interactive Tool
USDA Foods Updated 2020
Vendor Agreement - Purchasing from a school
Vendor Agreement ($250,000 and under)
Certification Statement - Suspension & Debarment
DPI 2020 Training Registration is now open! Visit SFSP Training to register.
Training Documentation Form Updated 2020
USDA Informational and Training Webinars
Pre-Operational Site Visit Form
Site Review Form - Self-Prep Sites - can be used for both the 1st week visit and review required prior to the end of the 4th week. Use when meals are prepared onsite.
Site Review Form - Vended Sites - can be used for both the 1st week visit and review required prior to the end of the 4th week. Use when meals are vended or delivered from a central kitchen.
Racial/Ethnic Data Form Updated 2020
Prototype Media Release Updated 2020
Civil Rights Training - Although developed for schools, these resources can be utilized by all sponsors.
Accurate Meal Counting Updated 2020
Breakfast Meal Count Form, Lunch Meal Count Form, Supper Meal Count Form, Snack Meal Count Form
General Meal Count Form - up to 250
General Meal Count Form - up to 250 with milk inventory
Daily Reimbursable Meal Record
Field Trip Meal Count Form Updated 2020
Program Reimbursement Updated 2020
Determining Potential Reimbursement Updated 2020
Reimbursement Claim Instructions Updated 2020
Online Claim Instructional Manual Updated 2020
Reimbursement Claim Form - use only as a template for the online claim, for amendments, or when requested by DPI
Financial Management Updated 2020
Administrative Guidance Manual for Sponsors
Site Supervisor's Guidance Manual - English
Site Supervisor's Guidance Manual - Spanish
Nutrition Guidance Manual - English
Nutrition Guidance Manual - Spanish
Policies - SFSP (USDA SFSP Policies - check for updates throughout the year)