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Options for EE Documentation & Management

Districts have expressed a strong desire to have options available to them to complete the positive, meaningful, and important work of the Educator Effectiveness (EE) System. To meet that need, DPI has continued to provide options to complete EE tasks and activities throughout the school year.

DPI has heard the expressed needs for tools that can:

  • support the work of the EE System (conducting observations, having meaningful conversations, reflecting on practices, and scoring)
  • store the products of the work in a commonly accessible place, convenient to the educator, the evaluator, and possibly peer coaches
  • help educators and evaluators to focus on using evidence to provide the context for coaching, reflection, and to inform instructional professional development choices.

These technology options may be used locally in a hybrid fashion. For example, if district leaders prefer evaluators to do observation evidence documentation in the Frontline Education Employee Evaluation platform (formerly MyLearningPlan-OASYS) and educators complete goal documentation using Google docs, DPI will support that decision.

EE Documentation & Management Options

Platform options are presented as distinctly different choices. However, districts are free to select pieces of any option and combine in ways that work well within each district's local context. 

Option 1: Use Frontline Education's Employee Evaluation platform (formerly My Learning Plan-OASYS)

DPI is providing DPI model districts access to the Frontline Education's Employee Evaluation online platform (formerly My Learning Plan-OASYS). The platform provides rich data reports and tracking functionality for district and school administrators. The cost of using this platform for the evaluation of teachers and principals is covered within the EE grant.

Considerations for using this option:

  • A proven, reliable online tool
  • Simple interface
  • Streamlined documentation processes
  • Frontline Education automatically makes required updates to forms and rubrics
  • Comprehensive, detailed evaluator and district level reports
  • Comes set with optional WI created evaluation rubrics and forms for pupil services roles, OT/PT, and Library Media Specialists in addition to the teacher, principal, and AP tools
  • Customizable by the district/charter to reflect local policies and processes
  • May require training and support as new users become familiar with platform navigation
  • DPI has contracted with CESA 6 for in-depth training, resources, and support of the use of the platform in Wisconsin 

For more information, contact Laura Ruckert at laura.ruckert@dpi.wi.gov

Option 2: Develop a shared file structure on a district server

Using a district server and the Microsoft Word and Excel form documents provided by DPI, create a shared file structure between educators and evaluators that each can use to house relevant documents for the Effectiveness Cycle process.

Considerations for using this option:

  • DPI has downloadable forms for completion of the teacher, principal, and AP processes within the Effectiveness Cycle
  • Required updates to forms and/or rubrics must be managed and completed by the district
  • Keep documents in any format or size
  • Procedures will need to be developed for how to share completed documentation between educator and evaluator
  • Requires local IT staff to manage setup and maintenance, including set up of the folder structure and permissions

Downloadable Forms:
Teacher Evaluation Forms
Principal Evaluation Forms

Option 3: Implement a shared folder structure within Google Drive

Using Google Drive and the forms provided by DPI, create a shared file structure between educators and evaluators that each use to house relevant documents for the Effectiveness Cycle process.

Considerations for using this option:

  • Highly customizable to the district's needs
  • Required updates to forms and/or rubrics must be managed and completed by the district
  • Potentially not much need to train users who are already familiar with the functions and permissions of Google Drive, Docs, and Sheets
  • Sharing of documentation is very easy, providing simple collaboration on forms
  • Documents can also be shared between peers to support peer evaluation and coaching
  • Requires a level of technical ability to set up and support when considering the various sharing, editing, viewing, and commenting permissions

Downloadable Forms:
Teacher Evaluation Forms
Principal Evaluation Forms

Option 4: Use Google Classroom at a local level

Google Classroom can be used as a structure where an evaluator is the “teacher” and the educators are the “students” and forms/tasks/activities are assignments within the Effectiveness Cycle "course".

Considerations for using this option:

  • Can be used to manage cohorts of teachers
  • Required updates to forms and/or rubrics must be managed and completed by the district
  • Provides a "dashboard" that allows evaluators an overview who and who many educators have completed specific evaluation tasks/assignments
  • DPI forms and spreadsheets can be uploaded as assignments
  • Allows for control of deadlines and due dates
  • Has integrated email and alerts
  • Requires a certain level of technical ability to set up, manage, and support

Downloadable Forms:
Teacher Evaluation Forms
Principal Evaluation Forms

Option 5: Develop a local district website for EE

Google Sites, or another locally identified web tool, can be used to create a website to house all of the documents to support the Effectiveness Cycle. Individual websites could be specifically shared between an educator and his or her evaluator (as in the case of a Google site) or used more generally as a warehouse that is accessible to all staff.

Considerations for using this option:

  • Highly customizable to the local context
  • Required updates to forms and/or rubrics must be managed and completed by the district
  • Site can be used to share resources, distribute forms and documents, collect artifacts and evidence, host communications and professional development opportunities
  • Site can provide a single source or contact point for educators and evaluators
  • Documents can be shared between peers to support peer evaluation and coaching
  • Secure drop boxes can be used to submit and store documents
  • Requires a higher level of technical ability to set up, manage, and support

Downloadable Forms:
Teacher Evaluation Forms
Principal Evaluation Forms