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Options for EE Documentation & Management

Districts have expressed a strong desire to have options available to them to complete the positive, meaningful, and important work of the Educator Effectiveness (EE) System. To meet that need, DPI has continued to provide options to complete EE tasks and activities throughout the school year.

DPI has heard the expressed needs for tools that can:

  • support the work of the EE System (conducting observations, having meaningful conversations, reflecting on practices, and scoring)
  • store the products of the work in a commonly accessible place, convenient to the educator, the evaluator, and possibly peer coaches
  • help educators and evaluators to focus on using evidence to provide the context for coaching, reflection, and to inform instructional professional development choices.

These technology options may be used locally in a hybrid fashion. For example, if district leaders prefer evaluators to do observation evidence documentation in the Frontline Education Employee Evaluation platform (formerly MyLearningPlan-OASYS) and educators complete goal documentation using Google docs, DPI will support that decision.

EE Documentation & Management Options 

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It is important that the district or 2R charter understand the following information about expected compliance as a result of the decision to not use the Frontline Education platform:
  1. Regardless of EE model or documentation tool, evaluation data must be submitted annually to the external EE System evaluator, in accordance with the assurances provided by the district to receive the EE grant funds. Frontline pulls the requested data from the platform and submits it directly to our external EE System evaluator annually. That team of researchers will be in contact every year to request email addresses of all educators and to request evaluation data. District staff would have to work with the research team every year to submit the requested data. See the EE System Policy Guide for more details.
  2. DPI model districts must keep their documentation tools updated and aligned to the required evaluation rubrics. DPI model districts must use all 22 components of the 2013 Danielson Framework for Teaching to provide detailed feedback to teachers. In the 2017-18 school year, revisions were made to the WI Framework for Principal Leadership (WFPL) rubric required to be used in the evaluation of principals. Districts have been required to use the revised WFPL starting in the 2018-19 school year. Districts not using the Frontline Education platform were required to locally update their documentation to reflect the updated rubric and will be required to make such revisions as is necessary in the future.
  3. All WI public school districts and 2R charters must comply with the 5 EE System minimum requirements of implementation. See the EE System Policy Guide for more details.

Discontinuation of the Frontline Education platform

The decision to locally discontinue use of the Frontline Education platform must be communicated by email from the district or 2R charter EE Coordinator to Laura Ruckert (laura.ruckert@dpi.wi.gov) or Scott Prinster (scott.prinster@dpi.wi.gov) by July 15th prior to the beginning of a school year.

Platform options below are presented as distinctly different choices. However, districts are free to select pieces of any option and combine in ways that work well within each district's local context.

Option 1: Use Frontline Education's Employee Evaluation/Professional Growth platform (formerly My Learning Plan-OASYS)

DPI is providing DPI model districts access to the Frontline Education's Employee Evaluation online platform (formerly My Learning Plan-OASYS). The platform provides rich data reports and tracking functionality for district and school administrators. The cost of using this platform for the evaluation of teachers and principals is covered within the EE grant.

Considerations for using this option:

  • A proven, reliable online tool
  • Simple interface
  • Streamlined documentation processes
  • Frontline Education automatically makes required updates to forms and rubrics
  • Comprehensive, detailed evaluator and district level reports
  • Comes set with optional WI created evaluation rubrics and forms for pupil services roles, OT/PT, and Library Media Specialists in addition to the teacher, principal, and AP tools
  • Customizable by the district/charter to reflect local policies and processes
  • May require training and support as new users become familiar with platform navigation
  • DPI has contracted with CESA 6 for in-depth training, resources, and support of the use of the platform in Wisconsin 

For more information, contact Laura Ruckert at laura.ruckert@dpi.wi.gov

Option 2: Develop a shared file structure on a district server

Using a district server and the Microsoft Word and Excel form documents provided by DPI, create a shared file structure between educators and evaluators that each can use to house relevant documents for the Effectiveness Cycle process.

Considerations for using this option:

Downloadable Forms:
Teacher Evaluation Forms
Principal Evaluation Forms

Option 3: Implement a shared folder structure within Google Drive

Using Google Drive and the forms provided by DPI, create a shared file structure between educators and evaluators that each use to house relevant documents for the Effectiveness Cycle process.

Considerations for using this option:

Downloadable Forms:
Teacher Evaluation Forms
Principal Evaluation Forms

Option 4: Use Google Classroom at a local level

Google Classroom can be used as a structure where an evaluator is the “teacher” and the educators are the “students” and forms/tasks/activities are assignments within the Effectiveness Cycle "course".

Considerations for using this option:

Downloadable Forms:
Teacher Evaluation Forms
Principal Evaluation Forms

Option 5: Develop a local district website for EE

Google Sites, or another locally identified web tool, can be used to create a website to house all of the documents to support the Effectiveness Cycle. Individual websites could be specifically shared between an educator and his or her evaluator (as in the case of a Google site) or used more generally as a warehouse that is accessible to all staff.

Considerations for using this option:

  • Highly customizable to the local context
  • Required updates to forms and/or rubrics must be managed and completed by the district
  • Site can be used to share resources, distribute forms and documents, collect artifacts and evidence, host communications and professional development opportunities
  • Site can provide a single source or contact point for educators and evaluators
  • Documents can be shared between peers to support peer evaluation and coaching
  • Secure drop boxes can be used to submit and store documents
  • All districts and 2R charters, regardless of EE model and documentation tool, must comply with the annual request for email addresses and evaluation data by the EE System external evaluation research team.
  • All districts and 2R charters must comply with the five (5) EE System minimum requirements of implementation.
  • Requires a higher level of technical ability to set up, manage, and support

Downloadable Forms:
Teacher Evaluation Forms
Principal Evaluation Forms