Requirements for Training Completion
By March 31, 2023, training participants must complete the following. All Choice administrators for schools new to the Choice programs in the 2023-24 school year must complete this training.
- Watch or read each of the Fiscal Management training modules below.
- Complete the online quiz on the Fiscal Management training. *Please note that the Holy Love budget you load into the quiz will have Errors in the Error Report and will not meet all of the Choice program financial viability requirements. You do not need to try to resolve the errors or remove the financial viability issues in Holy Love's budget unless the training specifically indicates you should enter information/amounts in the example budget and cash flow report.*
- Upload the completed 2023-24 Budget and Cash Flow Report ("Budget") for the sample school (Holy Love) in the online quiz. The Fiscal Management training modules will explain how to complete the Budget and what information should be input for the example school. The 2023-24 Budget and Cash Flow Report is available on the School Submitted Reports webpage.
Questions on the training or Fiscal Management requirements should be emailed to dpichoiceauditreports@dpi.wi.gov.
Live virtual Q&A sessions will be provided in March & April. See below for the dates and information on what will be covered. If you would like to sign up for reminders for the virtual Q&A session, complete the Q&A registration form.
Overview of Surety Bond & Budget, Fiscal & Internal Control Practices Requirements, and Budget & Financial Requirements Overview
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Training 3-5: Surety Bond and New School Budget & Cash Flow Report
- Training 6-1: Fiscal and Internal Control Practices Requirements General Overview
- Training 6-2: Financial Accounting Systems
- Training 6-3: School Budgets
- Training 6-4: Expense Payments & Employee Compensation
- Training 6-5: Financial Internal Control System
- Training 6-6: Government Agency Filings & Payments
- Training 6-7: Liability Insurance & Fidelity Bond
- Training 6-8: Transportation
- Training 6-9: Employee Education Requirements
- Training 6-10: Management Letter Review & Reserve Plan
- Training 6-11: Lack of Financial Viability and Going Concern Determinations
- Training 6-12: Criminal Background Checks
- Budget & Financial Requirements Overview (Recording, Slides PDF)
General Information, Pupil Counts, Expense Requirements, & Revenue Requirements (Budget Cover Page & Sch 1-4)
| Title | Recording | PDF of Slides |
|---|---|---|
| General Info - Cover Page, Sch 1, Sch 3A | Recording | Slides PDF |
| Anticipated Enrollments - Sch 2 | Recording | Slides PDF |
| Expense Overview & Salary Expenses - Sch 3-1 | Recording | Slides PDF |
| General Expenses - Sch 3-2 and 3-3 | Recording | Slides PDF |
| Non-Choice Revenues - Sch 4 | Recording | Slides PDF |
Fixed Assets Requirements, Debt, Financial Statements & Final Schedule Review (Budget Sch 5-12)
| Title | Recording | PDF of Slides |
|---|---|---|
| Fixed Assets - Sch 5 | Recording | Slides PDF |
| Debt - Sch 6 | Recording | Slides PDF |
| Financial Statements & Reserve Balance - Sch 7-10 | Recording | Slides PDF |
| Contingency, Low Budget, & Final Review - Sch 11 & 12 | Recording | Slides PDF |
| Holy Love Example Review | N/A | Slide PDF |
Live Virtual Q&A Sessions
In order to assist schools in understanding the fiscal requirements for the program and provide schools with the opportunity to ask question on the training materials, the department will provide a series of live virtual sessions. These sessions are optional but the department strongly encourages schools attend the sessions. For the first three sessions, the initial part of each session will provide an overview of some of the fiscal management topics. The remainder of the session will be open for questions on any topics in the fiscal management training. The final session is a Q&A session only. The department strongly encourages participants watch the required on demand virtual modules on each topic prior to the corresponding live session. However, it is not required.
Since the department will be sharing PowerPoints and/or screens on Microsoft Teams during the training, participants are encouraged to participate online with Microsoft Teams by clicking on the applicable Microsoft Teams Link below. However, an audio only option is available if a school does not have an Internet connection during the training.
If you would like to receive reminders about these sessions, please complete this Q&A registration form (advanced registration is not required).
| Overview Provided During Session | When | Recommended Advance Trainings |
Meeting Link &Call In Number (Audio only) |
|---|---|---|---|
|
1) Overview of Surety Bond and Budget
2) Fiscal & Internal Control Practices Requirements
3) Budget & Financial Requirements Overview
|
Monday, March 13th from 1-2:30 | Recommended Advance Training |
Meeting ID: 269 037 019 191 608-620-9781, Phone Conference ID: 378 064 517# |
|
1) General Information (Cover Page & Budget Sch 1)
2) Pupil Counts (Budget Sch 2)
2) Expense Requirements (Budget Sch 3)
4) Non-Choice Revenues (Budget Sch 4)
|
Tuesday, March 21st from 10:30-12:00
|
Recommended Advance Training |
Meeting ID: 290 633 587 906 608-620-9781, Phone Conference ID: 862 848 274# |
|
1) Fixed Assets (Budget Sch 5)
2) Debt (Budget Sch 6)
2) Financial Statements Completion & Final Schedule Review (Budget Sch 7 to 12)
|
Monday, March 27th from 11-12:30
|
Recommended Advance Training |
Meeting ID: 269 007 867 513 608-620-9781, Phone Conference ID: 562 662 266# |
|
Budget & Surety Bond Q&A Session There will be no prepared content for this session. This session is an opportunity to ask any final questions before submitting the budget or bond. |
Monday, April 17th from 1:00-2:00 | N/A |
Meeting ID: 289 893 968 965 608-620-9781, Phone Conference ID: 849 545 97# |
Who should complete the training?
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All Choice administrators for schools new to the Choice programs in the 2023-24 school year must complete this training. It is also strongly advised that the accountant/bookeeper for the school also complete the training. Finally, schools should consider having more than one representative who qualifies to serve as the school’s Choice administrator complete the training. (Note: the Choice administrator must meet the educational credential requirement as described in the Staff Credentials Bulletin on the Bulletins webpage.)
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New schools are not permitted to change who will serve as the Choice administrator prior to August 1, 2023 unless the individual has completed the fiscal management training.
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If you have any questions, please e-mail dpichoiceauditreports@dpi.wi.gov.
or call toll free 1-888-245-2732 ext. 3.