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Public Library Annual Report Instructions and Forms

The Wisconsin Public Library Annual Report and Public Library System Annual Report will open on Tuesday, January 21, 2020, for the 2019 reporting period.

The 2019 Annual Report is due February 29, 2020.

Annual Report Login

Wisconsin Public Library and System Annual Report Electronic Reporting Portal Library Performance Assessment Solution (LibPAS) is closed for edits, though the reporting functionality is always available. Information about completing the 2018 Wisconsin Public Library Annual Report was sent to all Wisconsin Public Library directors and is available below.

  • Instructions for the Annual Report. Includes current descriptions of annual report data elements.
  • Data Entry Worksheet. Worksheet of all LibPAS data entry fields for compiling necessary information in advance of entering data online.
  • System Effectiveness Form. The form should be completed and submitted in tandem with the annual report or, if the library board wishes to submit it separately, the board's statement on system effectiveness may be indicated on this completed, approved, signed form that is submitted separately from the online public library annual report. If the library board should choose that course of action, please choose "Not indicating online" on the electronic form, then send the signed, scanned statement as a PDF to LibraryReport@dpi.wi.gov.
    • Note: As a public document, the separate paper statement will be provided upon request to your public library system or others, regardless of whether it is submitted separately.
    • System effectiveness forms are due by the same date as the annual report—March 1 (February 29 in a leap year).
  • Using LibPAS. Instructions for using the LibPAS online reporting system to complete data entry forms, including organization, navigation, data entry, report submittal. For guidelines on the information to be entered on the form, see "Instructions for the Annual Report" above.

State statutes require that library and system boards file their annual reports by March 1 (February 29 in a leap year)—within 60 days after the conclusion of the fiscal year of the municipality or county in which the public library is located [Wis. Stat. s. 43.58(6)(a)].

What's New

Any questions regarding LibPAS, these reports, or instructions should be directed to LibraryReport@dpi.wi.gov.

Map of Wisconsin's regional public library systems

Library System Annual Report

Support material for completing the Public Library System Annual Report is linked below:

  • What's New. The Wisconsin Public Library System Annual Report has an additional row in the Technology, Reference, and Interlibrary Loan category to match the system plan form for FY2019. See the What's new in the 2019 Wisconsin Public Library Annual Report? information guide for more information on changes that affect your member libraries.
  • Instructions for the System Annual Report. Includes current descriptions of annual report data elements.
  • Data Entry Worksheet. Worksheet of all LibPAS data entry fields for compiling necessary information in advance of entering data online.
  • 2019 Pre-fill Template for Systems for member libraries Public Library Annual Report

Any questions regarding LibPAS, these reports, or instructions should be directed to LibraryReport@dpi.wi.gov.

 

For questions about this information, contact Michael Dennison (608) 266-5196