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Public Library Annual Report Instructions and Forms

The 2020 Annual Report is scheduled to open on January 25, 2021.

Annual Report Login

Wisconsin Public Library and System Annual Report Electronic Reporting Portal Library Performance Assessment Solution (LibPAS) is open to retrieve reports, infographics, and brochures. Information about completing the Wisconsin Public Library Annual Report was sent to all Wisconsin Public Library directors from WI@countingopinions.com.

  • Instructions for the Annual Report. Includes current descriptions of annual report data elements. Available January 2021.
  • Data Entry Worksheet. Data Entry Worksheet (Word version). Worksheet of all LibPAS data entry fields for compiling necessary information in advance of entering data online. Available January 2021.
  • System Effectiveness Form. The form should be completed and submitted in tandem with the annual report or, if the library board wishes to submit it separately, the board's statement on system effectiveness may be indicated on this completed, approved, signed form that is submitted separately from the online public library annual report. If the library board should choose that course of action, please choose "Not indicating online" on the electronic form, then send the signed, scanned statement as a PDF to LibraryReport@dpi.wi.gov.
    • Note: As a public document, the separate paper statement will be provided upon request to your public library system or others, regardless of whether it is submitted separately.
    • System effectiveness forms are due by the same date as the annual report—March 1 (February 29 in a leap year).
  • Using LibPAS. Instructions for using the LibPAS online reporting system to complete data entry forms, including organization, navigation, data entry, report submittal. For guidelines on the information to be entered on the form, see "Instructions for the Annual Report" above.

State statutes require that library and system boards file their annual reports by March 1 (February 29 in a leap year)—within 60 days after the conclusion of the fiscal year of the municipality or county in which the public library is located [Wis. Stat. s. 43.58(6)(a)].

What's New

  • "What's new in the 2020 Wisconsin Public Library Annual Report?" information guide. Available January 2021.
  • Programming and Activity Count tracker workbook. Updated to include live, virtual and pre-recorded programs. Use the programming and activity count tracker workbook to easily compile your program counts and attendance to report on the Public Library Annual Report. We are developing and will add technical assistance for utilizing the event tracker soon.
  • WISCAT ILL Transactions for 2020 Annual Report. Note that these statistics are an accurate representation of the status of WISCAT requests created in 2020 as of December 31, 2020 – numbers may change slightly over time as requests complete their lifecycles. Available January 2021.

Any questions regarding the annual report reporting platform, these reports, or instructions should be directed to LibraryReport@dpi.wi.gov.

Map of Wisconsin's regional public library systems

Library System Annual Report

Support material for completing the Public Library System Annual Report is linked below:

  • What's New. See the "What's new in the 2020 Wisconsin Public Library Annual Report?" information guide for more information on changes that affect your member libraries. Available January 2021.
  • Instructions for the System Annual Report. Includes current descriptions of system annual report data elements. Available January 2021.
  • Data Entry Worksheet. Data Entry Worksheet (Word version). Worksheet of all LibPAS data entry fields for compiling necessary information in advance of entering data online. Available January 2021.
  • 2020 Pre-fill Template for Systems for member libraries Public Library Annual Report

Any questions regarding LibPAS, these reports, or instructions should be directed to LibraryReport@dpi.wi.gov.

For questions about this information, contact Michael Dennison (608) 266-5196