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How should LEAs prepare for monitoring?

LEAs that are selected for monitoring must complete and submit the required documentation five weeks prior to their scheduled on-site visit. The total amount of required documentation may vary depending on both the type and quantity of funding received by the LEA. The following resources will aid LEAs in constructing and submitting their documents to the DPI.

ESEA Monitoring Guidance Document:

LEAs may access the 2018-19 monitoring guidance document here. This document provides LEAs with all the information required to prepare for their monitoring site visit. DPI has included detailed descriptions of mandatory items as well as guiding questions that will help LEAs correctly prepare each piece of required documentation. The guidance document also includes the contact information for DPI staff who can provide assistance in completing the pre-visit requirements.

Documentation Collection Tool:

DPI has set up a google site that will allow LEAs to submit their required documentation into a Google drive folder that is shared between both parties. Each LEA will be able to access and make changes to the files in the shared folder until five weeks prior to their scheduled on-site visit. At the five-week mark, DPI will lock the shared folder so that DPI can conduct a desk review of the documentation. LEA personnel have view-access only, but will not be able to add, remove, or edit files during the desk review.

DPI has also created a google site for districts that are not being monitored in 2018-19. Non-monitored LEAs may use this site to prepare and organize documentation so that they will be ready for future monitoring. 

CESA Support:

CESAs are a valuable resource for LEAs that need assistance preparing for ESEA monitoring. LEAs may contact their CESA Title 1 Network Coordinator for support.