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What to expect during the on-site visit

This webpage references the on-site monitoring visit. However, during the 2021-22 school year, the on-site monitoring visit will be a virtual meeting rather than in-person.

The DPI will provide the LEA with an agenda for the on-site visit prior to the scheduled date. The agenda will include the specific time and location of the visit, as well as the names and roles of each individual staff on the monitoring team.

Who will be at the on-site visit?

The DPI monitoring team will consist of three to six staff members, including the team facilitator who will be the primary contact for the LEA. For each ESEA program utilized by the LEA there will be a DPI designee who is responsible for administering that program.

Who from your LEA should participate?

It is important that the LEA personnel participating in the ESEA programs being monitored be present and ready to speak in-depth about their program during the on-site visit. The ESEA Coordinator and the individual program coordinators responsible for program implementation must be present for the on-site visit as DPI staff will engage them in the interview process. It is also recommended that the LEA business manager be available for interviews if determined necessary by the on-site review team.

What kind of questions will be asked during the visit?

During the on-site visit, DPI staff will ask guiding questions on the different monitoring requirements. The purpose of the on-site visit is to gather more information related to each of these requirements. Specifically, the on-site visit will address any questions that were unanswered from the initial required documentation collection. Also, DPI staff is always interested in highlighting promising practices in LEAs, and the on-site visit will provide an opportunity for DPI to inquire about promising practices which can be shared with other LEAs.

Since the on-site visit will be a follow-up to the document collection, DPI staff may not ask all of the guiding questions in the monitoring document.

Getting feedback from your visit:

At the end of the monitoring visit the team leader will facilitate feedback from the monitoring team and ask for any feedback from the LEA about the visit. The team leader will share the timeline for submitting any missing documentation. DPI will provide a formal written report within six weeks after the visit.