Entering Long Term Debt into SAFR

Instructions

1. Access the School Finance Reporting Portal and log in.
2. Select your district by clicking on its name or by entering your school district LEA code or name in the box provided and press the Go button.
3. Click on the Financial Data Home link.
4. Click on the Debt Schedules link.
5. Click on one of the six Long-Term Debt Issues links to view individual debt issues.
6. To enter a new debt issue, click on the Add New Issue button.
7. Enter your school district ID and password.
8. Select the type of debt issue.
9. Select the Fund that will account for the debt service payments in the future.
10. Select the appropriate Function code that the debt service payments will be recorded when paid.
11. Fill in the:
    1. issue date;
    2. maturity date;
    3. original loan par amount; and
    4. comments/description (for example, loan #9001 or high school renovation projects, etc.).
12. Press the Save Changes button. Error messages will be displayed if applicable.
13. Enter the start date for the amortization schedule (it will default to the loan issue date). We recommend that you enter all payments from the loan inception but you can elect to begin the schedule at a later date, such as July 1, 2004. If starting the schedule at a date other than the year of inception, enter the amount of principal payments paid before that date. Press the Update button to readjust the table so that only dates subsequent to the date entered will appear.
14. Enter all scheduled principal and interest payments for the six month periods identified.
15. Press the Save Changes button. The program will identify if any errors have been made. You will know if you have entered all of the principal payments correctly as the Principal Balance in the schedule will be zero after the final payment is entered.
16. Once the schedule is completed, you have two options:
    1. to review the current debt issue, click on Go to Issue Details; or
    2. to enter a new long term debt issue, click on Long-Term Debt Issues