School Level Report Access
How do I get access to the School Level Reporting application?
As with all recent DPI applications, users and user roles are being assigned with Application Security Manager (ASM). If you are completing the School Level Budget Report for your district/LEA, you will need a WAMS ID. If you already have a WAMS ID for one of the WISE collections, you should use it for School Level Reporting. Don't use a personal WAMS ID used for licensing. See the DPI WAMS Guide for instructions.
Once that person has a WAMS ID, they will need to work with your District Security Administrator (DSA) to get into the School Level Reporting application, which is a two-step process:
- The DSA will need to log into DPI Secure Home and choose Application Security Manager from the screen that appears, and then assign either themselves or someone else to the "Combined Reporting Administrator" role. Mouse over the Manage Security link on the left side of the blue bar along the top and select "Assign an Application User to an application role" from the menu that pops up.
- Whoever is the Combined Reporting Administrator will need to go into Secure Home, Application Security Manager, and assign the person completing the School Level Budget Report to the "LEA SLR Administrator" role. Again, mouse over the Manage Security link on the left side of the blue bar along the top and select "Assign an Application User to an application role" from the menu that pops up.
ESSA School Level Reporting can be accessed through SFS Combined Reporting. Go into School Level Reporting and click the "Exclusions" button to get started, then you will be prompted for your WAMS credentials.
Who is our District Security Administrator?
DPI Secure Home has a District Security Administrator lookup. If the individual shown is no longer with your district/LEA, follow the instructions at DPI Secure Home under “Getting Started in Your District.”
I was just set up in ASM, but when I tried to log into the School Level Reporting application with my WAMS ID, nothing happened.
Once someone has the "LEA SLR Administrator" role in ASM, the security system can take up to 30 minutes to feed that information into the School Level Reporting application. Close your browser, wait 15-30 minutes, and try again.
I need to complete School Level Reporting for multiple districts/LEAs, what do I do?
Your WAMS ID is always associated with one primary district/LEA. If you need to add other districts/LEAs, email Daniel Bush to request access. You will still see your primary district/LEA in the upper right of the SLR screen, but you'll be able to select the others in the report itself.
Login Errors and Crashes
I was working on the report earlier (yesterday, etc.) but now I get a strange error.
Click this link to log yourself out of all DPI Secure Home applications: https://access.dpi.wi.gov/AGLogout, then close your browser, restart it, and try to log back in. The application resets after a period of inactivity.
I entered some numbers and hit Proceed, but they did not save.
Did you enter an amount with dollars and cents? School Level Reporting will only accept amounts in whole dollars.
Otherwise, click this link to log yourself out of all DPI Secure Home applications: https://access.dpi.wi.gov/AGLogout, then close your browser, restart it, and try to log back in. The application resets after a period of inactivity.
I've closed my browser and restarted it, but am still having problems
You may need to clear your browser's cookies. UW-Madison IT support has instructions for doing so on all browsers: Clearing Browser Cache and Cookies.
I've tried all that and nothing's worked
Take a screenshot (Windows: Alt-PrtScr; Mac: Shift-Command-4) and paste it into an email. Send the email to firstname.lastname@example.org..
Error Messages in the Report
"The total of all school expenditures, district expenditures and exclusions entered is not consistent with the total expenditures reported in your PI-1504 budget report."
We expect that the total of your district-level expenditures (federal, state/local and exclusions) plus all your schools' expenditures (federal and state/local) -- basically, all the dollar amounts on the Finalize screen -- will match the total expenditures for all funds on your PI-1504 budget report. There are two common reasons this error message appears:
- District-level expenditures are entered as totals. Expenditures being reported for your schools should not be included in the district-level amounts. This is the most confusing thing about the report, particularly because the district-level enrollment IS a total of all the schools' individual enrollments, plus the number of students (if any) not included in any of those schools' counts.
- The report or utility used to generate your numbers is missing or double-counting something. Start by verifying totals for the exclusions you are reporting, and then the totals for each school. If exclusions and schools are correct, then it is something in the district-level expenditures.
"Your total school-level and district/LEA federal expenditures entered are inconsistent with the expected federal revenues reported on your PI-1504."
We expect that your district-level federal expenditures, plus the total of all your schools' federal expenditures, will roughly equal your federal grant program revenues. There is a bit of wiggle room in this error check, but they should be close. The error check pulls these specific accounts from your PI-1504 Budget Report:Skip example
10 R 317 + 10 R 517 + 10 R 700 + 27 R 700 - 10 R 780 - 27 R 780
If this error message appears with "The total of all school expenditures, district expenditures, and exclusions entered is not consistent with the total expenditures reported in your PI-1504 budget report," take care of that one first.
If the difference between the dollar amounts shown is equipment or other federally-funded expenditures in your exclusions, or non-grant federal aid funds that don't have specific expenditures tied to them, email Daniel Bush with the explanation for the difference. The error can be waived with that information.
Otherwise, this is usually the result of federal expenditure and revenue numbers being carried forward in your accounting system's budget utility without a comparison between the two.
"You have entered a district enrollment less than the total of all the individual school enrollments entered" OR "You have entered a district enrollment greater than the total of all the individual school enrollments entered."
Unlike district-level expenditures, district-level enrollment IS a total. It should at least be equal to the total of all your schools' individual enrollments. It MAY be slightly greater in certain situations, where you have a student whose costs are not associated with one of your particular schools -- they would be included in the district total, but not any of the schools' enrollments.