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Correcting Your Records

Student-Level Error Corrections

Each time a student record is marked a "no" in the self-assessment reporting tool, it is considered a student-level error of noncompliance.

Once all self-assessment results are recorded in the reporting tool, the tool will generate a report of all required student-level error correction(s). This report is located under the “submit report” tab as a PDF and can be previewed before it is finalized.

All LEA noncompliance must be corrected as soon as possible. DPI will verify the LEA has corrected each individual case of noncompliance and the LEA is currently in compliance with regulatory requirements during verification activities.

If the parent(s) and LEA agree, most student-level errors may be corrected without an IEP meeting. If a meeting is not held to make the corrections, the LEA must provide written notice describing the changes and a copy of the corrected IEP to the parent(s) using the Notice of Changes to IEP Without an IEP Team Meeting (DPI Model Form I-10) form. If the changes alter the student's educational placement an IEP team meeting is required and the corrected IEP must be provided to the parent(s).

In some cases, student-level errors require the IEP Team to consider whether the student needs compensatory services for the error. The LEA must document the discussion about compensatory services. If the parent(s) and LEA agree not to hold an IEP team meeting and that no compensatory services are needed, the LEA may use this sample letter to document and communicate that decision to the parent(s). Documentation will be reviewed during verification procedures. 

All self-assessment records must be maintained for the year in which the self-assessment is completed and for four (4) additional fiscal years (July 1 through June 30).

Assurance

Each LEA must correct student-level errors as identified as soon as identified.

By January 15, a designated administrator (usually a LEA's Director of Special Education) must log in to the Special Education Portal and assure DPI that all student-level errors have been corrected and actions to ensure current compliance have begun. 

This assurance notifies DPI the LEA is ready to begin the student-level error verification activities needed to close the self-assessment. 

Current Compliance

Each time a student record is marked "no" in the self-assessment reporting tool, it is considered noncompliance and the LEA must take steps to ensure future compliance. The self-assessment report in the reporting tool includes the actions the LEA chose to ensure current compliance. This report is located under the “submit report” tab as a PDF and can be previewed before it is finalized. The LEA must begin these activities as soon as possible. 

All self-assessment records must be maintained for the year in which the self-assessment is completed and for four (4) additional fiscal years (July 1 through June 30).

Develop List(s)

DPI will verify that each item of noncompliance has been corrected through a sample of student records created after January 15. Each LEA will develop and submit list(s) of student names to DPI. For instance, if a LEA has errors in items Evaluation-2, Evaluation-3, IEP-4, and Discipline-3, it will need to develop three lists: an evaluation list, an IEP list, and a discipline list.

The LEA must develop a list of students from January 15-April 15, and submit the list by email to DPI by April 30. Submission of these list(s) will notify DPI that the LEA is ready to begin current compliance verification activities needed to close the self-assessment.

For questions about this information, contact DPI Sped Team (608) 266-1781