Establishment of Ad Hoc Committee
The department recommends using an ad hoc committee of parents and school staff to plan the self-assessment. An LEA may develop local procedures for appointing an ad hoc committee.
The department recommends a team of LEA staff conduct the self-assessment. The team may include LEA staff from the committee. Parents do not participate in reviewing student records and other confidential student information.
Training of Staff
Prior to conducting the self-assessment, LEA staff assigned to review student records must complete the RDA:PCSA Training and Certification eCourse. The training is designed to develop an understanding of how to assess each monitoring standard.
Once staff has completed the training and the Director has verified that all staff reviewing student records has completed the eCourse (Certification of Completion), the district will have access to the online reporting tool through the Special Education Portal. This tool is used to enter results and identify corrective actions.
College and Career Ready IEPs (CCR IEPs)
The department has developed guidance on writing IEPs called College and Career Ready IEPs: Improving Outcomes for Students Ages 3-21. Districts are encouraged to learn about and implement the 5 Beliefs and 5-Step process of CCR IEP development. The 5-Steps are aligned with the I-4 Linking Form. CCR IEP training and technical assistance supports compliance with procedural requirements and improved outcomes for students with disabilities.
A CCR IEP Checklist has been developed for use as a resource when reviewing IEPs during CCR IEP training and technical assistance. The CCR IEP Checklist is aligned with the I-4 Linking Form and includes additional prompts for consideration. Districts are encouraged to use the checklist when training staff, parents and students to develop IEPs that promote improved outcomes for students. Districts will also benefit from reviewing IEPs using the CCR IEP Checklist in preparation for participation in their Reading Drives Achievement: Procedural Compliance Self-Assessment (RDA: PCSA). Please visit the CCR IEP webpage for more information about CCR IEPs.
PCSA Common Errors and Solutions
The department has developed a Common Error Items document following a review of common errors identified by districts during their Procedural Compliance Self-Assessment. The document identifies common error items from the PCSA, a list of reasons for noncompliance reported by districts in the Special Education Web Portal, and suggestions to help avoid these types of errors.