Fall Staff 2013-2014

This site provides districts with information and changes regarding the PI-1202 Fall Staff Report application. Members who will be interested in this site include district IT staff, software vendors, business manager/department, human resource director/department, staff responsible for completing the PI-1202, and district administrators.

Authorized PI-1202 users login here:

Go to the PI-1202 Web Application.

Correspondences

August 2013 Letter to Districts/Vendors

Technical Documentation

2013-2014 Assignment Table
2013-2014 Staff and Assignment File Structures

The proposed 2013-2014 timeline for districts to report is as follows:

Date	Description
August 26th	Letters containing passwords will be sent to District Administrators Letters were sent on August 29th.
September 16th	Fall Staff Report Application will be opened. The PI-1202 application is open.
November 11th	Reporting deadline and closing of the Fall Staff Report. - or *7 weeks after collection opens.*
November	DPI will start running audits where the PI-1202 has been locked and submitted. Once audits are complete, if needed, districts can make corrections based upon audit results.
March 21st	All final corrections must be done and the collection locked. 02-26-2014 - extended deadline to March 21st from March 1st.
April 30th	Staff data reports will be published on the DPI web site.
May 31st	DPI's due date to report information to the U.S. Dept of Education.
First week in July	Final audits to determine highly qualified teacher status are run at the end of the school year.

Important clarification regarding benefits

PI-1202 FRINGE BENEFIT GUIDANCE:

There are two items that are being clarified for the collection of fringe benefit data.

The coding for cash in lieu of benefits was clarified with the U.S. Census Bureau, to which DPI reports financial data, in fiscal year 2013. Cash in lieu of benefits should be coded as a benefit under object 290 (detailed account 296).

Another item to note is that Fund 73 OPEB contributions that are not run through payroll, but rather allocated as a journal entry, should also be included as a 210 benefit. If a district is using a payroll report to determine the benefits and does a journal entry at the end of the year for the OPEB contribution, it is likely that the OPEB contributions are not being properly reflected on the PI-1202 as they should be.

Updated Contract Fringe Benefits Definition:

Include the total of all items under Object Code 200 Employee Benefits in the WUFAR Handbook. They are 210 Retirement, 220 Social Security, 230 Life Insurance, 240 Health Insurance, 250 Other Employee Insurance, and 290 Other Employment Benefits, including cash payments in lieu of benefits.

Changes for the 2013-2014 School Year

There are no application changes to the 2013-2014 school year data collection from last year.

Assignment code changes are listed below.

Additions

Code	Title
64-5000	Program Coordinator / School Social Work
64-5400	Program Coordinator / Guidance Counseling
64-5500	Program Coordinator / School Psychologist
64-7500	Program Coordinator / School Nursing
64-0031	Program Coordinator / RTI (Response to Intervention) Coordination
64-0032	Program Coordinator / Early Childhood Coordination
99-9092	Other Professional Staff in a Non-educational role / Transportation
99-9091	Other Professional Staff in a Non-educational role / Director of Aquatics
99-9069	Other Professional Staff in a Non-educational role / Executive Assistant/Support Supervision

Deletions

Code	Title	Comments
53-0001	Teacher / Non-Teaching Time	This code is being discontinued since it is rarely used (or used in an inconsistent manner) by districts/CESAs across the state. Therefore, the resulting data makes comparisons difficult, and of limited value. Replace with: If grant writing, use code 99-9140, otherwise allocate non-teaching time across assignments proportionally.
53-0815	Teacher / Orthopedic Impairment	Minimal use
53-0832	Teacher / Other Health Impairment	Minimal use
64-0815	Program Coordinator / Orthopedic Impairment	Minimal use
64-0832	Program Coordinator / Other Health Impairment	Minimal use
98-9091	Other Support Staff / Director of Aquatics	Use 99-9091 Other Professional Staff in a Non-educational role / Director of Aquatics.
98-9069	Other Support Staff / Executive Assistant/Support	Use 99-9069 Other Professional Staff in a Non-educational role / Executive Assistant/Support Supervision.

Changes

Code	Title	Comments
9092	Area 9092 title has been changed from “Director of Transportation” to “Transportation”	All Transportation staff with the exception of Bus Drivers (98-9067) and Special Education Bus Aides (97-0880) should use 9092. • Transportation Director should be reported with position 99 (99-9092). • All other transportation staff should be reported with position 98 (98-9092).
64	Position 64 description has been changed to eliminate “and diagnostic teachers”.	Provides coordination and support to all staff regarding their specific area and does not supervise licensed staff. For special education includes program support teachers. Usually at a district level, not a school level
0940	For area 0940 a description has been added.	“Use for level 1 interventions in all subjects except reading.”

Guidance Tips and Recommendations

Guidance Tips:

Who should be reported? Decision Tree Diagram
FTE guidance
Grade Level guidance
Number of Classes & NCLB guidance
Working School Number guidance

Long-Term Substitute Reminder: As a reminder, starting with the 2012-2013 school year, all positions with assignment type of 0 (Professional - Special Education) or 1 (Professional - Regular Education) with the exception of 53- 0970 (Teacher/Intern) are required to answer the question, “Is this assignment being performed by a long-term substitute?"

Recommendations:

Teachers with assignments for grades 7 and 8 cannot be reported as 53-0050, Teacher-Elementary All Subjects. You must report the specific subject(s) taught. Example: 53-0400, grades 07-08 (mathematics) 50% FTE, 53-0300, grade 08 (English) 50% FTE.
We recommend use of individual's name as listed on their most current social security card to reduce the name discrepancy warnings between agencies.