Guidance Memorandums serve as the CACFP Instruction Manual in Wisconsin. Click on the tabs below to access each Guidance Memorandum, forms, and resources.
For training on specific CACFP topics go to the CACFP E-Learning Course.
Refer to the Translated Resources webpage to view some forms in Spanish and Hmong.
- Corrective Action Plans
Corrective Action Plans Webinar Handout with Notes
- 1: Household Size Income Statements and Income Record
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GM 1: Household Size-Income Statements and Determining Eligibility
Household Letter (Spanish) (Hmong)
Household Size-Income Statement (Spanish) (Hmong)
- Instructions for Determining Income Statements
- Income Eligibility Calculator
- How to Use the Household Member Signature Date
Household Size-Income Scale, July 1, 2025 - June 30, 2026
- Household Size Income Record Instructions
- 2: Reimbursement Rates
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- 3: Claims
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Claim Form Instructions (Child Care, Adult Care, & Outside School Hours)
Online Claim Manual (Child Care, Outside School Hours, Adult Care)
Monthly Meal Count Consolidation Sheet
Monthly Meal Count Consolidation Sheet
Meal Edit Checks (Sponsoring Organizations)
- 4: Procurement and Vendor Agreements
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GM 4: Procurement and Vendor Agreements
CACFP Vendor Agreement to Provide Meals/Snacks - (Fillable PDF)
- 5: Sponsoring Organizations
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GM 5: Sponsoring Organization Requirements
Monitoring
- Preoperational Visit Form
- Site Review Form
- Monitoring Tracking Form
- Imminent Threat & Serious Deficiencies
- Household Contact Procedure
Training
- 6: Enrollment
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- 8: Civil Rights
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And Justice for All Poster. Currently, the And Justice for All posters are not available for order through USDA. Guidance will be provided when the posters are available. Agencies should continue to display the 2019 or 2022 And Justice for All poster. Posters that display the Statue of Liberty are out of compliance and are not acceptable to post.
Nondiscrimination statement with Complaint Filing Procedure
2025 - 2026 Statewide Media Release
Civil Rights Training
- Civil Rights Training (Spanish) (Hmong)
- Civil Rights Training Handout
- Civil Rights Training Attendance Sheet
Minority and Grassroots (New Agency Only)
- 9: Recordkeeping
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Electronic Storage of CACFP Records and Data
CACFP Recordkeeping Resources
- Requirements Checklist
- Required Documents List
- New Staff Responsible for CACFP
- Organizing CACFP Records
Meal Count Forms
- 11: Financial Management
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Independent Agencies
- How to Submit the Annual CACFP Financial Report
- General Ledger for Independent Centers
- Daily Time Log for Independent Centers
Sponsoring Organizations
- How to Submit the Quarterly CACFP Financial Report
- General Ledger for Sponsoring Organizations
- Daily Time Log for Sponsoring Organizations
Financial Management Resources
- CACFP Costs and Documentation Guide (Includes information on allowable and unallowable costs, and maintaining support documentation and a tracking system)
- USDA Assessing Costs in the CACFP
- CACFP Financial Management Regulations (796-2, rev. 4)
- Local Food Purchase Log
- Donated Food Log
- CACFP Appeal Procedure and Request Form (PI-1453)
- 12: Meal Requirements
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Adult Day Center Meal Pattern (Spanish) (Hmong)
Appendix A: Alternate Protein Products
Menus
Meal Production
Production Records
- Breakfast, Lunch/Supper, Snack (Weekly)
- All Meals (Daily)
- Production Record Instructions
- How to Complete Production Records Accurately
Crediting Foods
- Creditable and Non-creditable Foods Guide
- USDA Crediting Handbook for the CACFP
- Maintaining Product Labels or Other Acceptable Documentation for Certain Foods
Grains
- Grains Chart (Spanish) (Hmong)
- Whole Grain-Rich Flow Chart (Spanish) (Hmong)
- Rule of 3 for Determining Whole Grain-Rich (WGR) (Spanish) (Hmong)
- Grain Ingredients List (Spanish) (Hmong)
- Wisconsin WIC Approved Whole Grains (Spanish) (Hmong)
- Cereal Types (Spanish) (Hmong)
- Cereal Added Sugar Limits (Spanish) (Hmong)
- Is it a Grain-Based Dessert?
- Tortilla Chips and Corn Chips
Ounce Equivalent for Grains
- Ounce Equivalent Webinars and Handouts
- Using Ounce Equivalents for Grains
- Determining Ounce Equivalents in Recipes
- Crediting Single-Serving Packages of Grains in the CACFP
Meat and Meat Alternates
- Yogurt Added Sugar Limits (Spanish) (Hmong)
- Creditable and Non-Creditable Cheese
- Cheese Slices and Nut/Seed Butters
- Local Meats, Poultry, and Eggs
- Tofu Recipes
- Vegetarian Meals in the CACFP
Fruits and Vegetables
- Fruit and Vegetable Serving Size Guide
- Vegetable Subgroups
- Smoothies
- Visual Portion Size Guide: Fruit
- Visual Portion Size Guide: Vegetables
Meal Service
Food Safety
Drinking Water
- 12: Special Dietary Needs
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CACFP Special Dietary Needs Tracking Form (Spanish) (Hmong)
Special Dietary Needs and the CACFP
Determining if Meal Modifications Are Required Flowchart
Statement for Special Dietary Need Request Flowchart