Table of Contents
Checklist of Required CACFP Documents for the Emergency Shelter Component
Guidance Memorandum 2: CACFP Reimbursement – USDA Rates of Reimbursement Effective July 1, 2019
Guidance Memorandum 3C: CACFP Claim Submission and Processing
Instructions for Completing the Reimbursement Claim Form - At Risk Afterschool Programs and Emergency Shelter Components, PI-1489-B
Child and Adult Care Food Program, Reimbursement Claim - At Risk Afterschool Programs and Emergency Shelter Components, PI-1489-B
Meal Edit Checks (Sponsoring Organizations Only)
Guidance Memorandum 4: CACFP Procurement Requirements – For Purchasing and Vendor Agreements to Provide Meals/Snacks
CACFP Vendor Agreement to Provide Meals/Snacks - (Fillable PDF)
Attachment B – Record of Potential Vendors Contacted (<$250,000 - Small Purchase Method)
Addendum 1 – Summary of Required Procurement Methods
Guidance Memorandum 5C: CACFP Sponsoring Organization Requirements
CACFP Site Pre-operational Visit Form
CACFP Site Pre-operational Visit Form
CACFP Site Review Form
CACFP Site Review Form
Site Review Tracking Sample Form
CACFP Training Checklist for Sponsoring Organizations
CACFP Training Agenda
Guidance Memorandum 8C: Civil Rights Requirements for the CACFP
Building for the Future
Annual Ethnic/Racial Data Collection Form
Civil Rights Training
Civil Rights Training PowerPoint
Civil Rights Training Hand-out
Civil Rights Training Attendance Sheet
Nondiscrimination statement with Complaint Filing Procedure
2019-2020 Statewide Media Release
New Agency Only
Instructions for Letter to Minority and Grassroots Organizations
Letter to Minority and Grassroots Organizations
Guidance Memorandum 9C: CACFP Recordkeeping Requirements
Meal Count Forms
Meal Count Form (Three or Less Meals)
Meal Count Form (B, L, PM Snack)
Greater Than Three Meals Record
Permanent Agreement/Policy Statement – PI-1486-AP
CACFP Training Agenda
Checklist of Required CACFP Documents for the Emergency Shelter Component
Electronic Storage of CACFP Records and Data - Policies and Procedures
Donated Food Log
Organizing CACFP Records
Guidance Memorandum 10C: CACFP Requirements for Household Contacts
Guidance Memorandum 11: Financial Management for Food Service Operations
Quarterly CACFP Financial Report Training - (Sponsoring Organizations ONLY)
Annual CACFP Financial Training - (Independent Centers ONLY)
Financial Management Forms/Templates:
Independent Centers
PI-1463 - paper copy of Annual CACFP Financial Report
Sample General Ledger for Independent Centers
CACFP Labor Sheet for Independent Centers (electronic copy)
CACFP Labor Sheet for Independent Centers (paper copy)
Sponsoring Organizations
PI-1463-A - paper copy of Quarterly CACFP Financial Report for Sponsors of Affiliated Centers
PI-1463-C - paper copy of Quarterly CACFP Financial Report for Sponsors of Unaffiliated Centers
Sample General Ledger for Sponsoring Organizations
CACFP Labor Sheet for Sponsoring Organizations (electronic copy)
CACFP Labor Sheet for Sponsoring Organizations (paper copy)
Financial Management Resources - FOR ALL AGENCIES:
Frequent CACFP Costs
Assessing Costs in the CACFP
FNS Instruction 796-2 (Revision 4) as issued by USDA
FNS Instruction 796-2 (Revision 4) with highlighted changes
Summary of Allowable CACFP Costs
Local Food Purchase Log
Other Resources - FOR ALL AGENCIES:
CACFP Meal Requirements: 1-18 Years
Guidance Memorandum 12C: CACFP Meal Requirements: 1-18 Years
CACFP Meal Pattern (Ages 1-18)
Appendix A: Alternate Protein Products
Production Records
- Production Record Instructions
- Weekly Production Records (Breakfast, Lunch/Supper, Snack) - PDF format
- Weekly Production Records (Breakfast, Lunch/Supper, Snack) - Excel format
- Daily Production Records (All Meals)
Meal Planning Tools
- Meal Requirements Calculator
- Food Buying Guide Calculator
- Food Buying Guide Calculator Instructions
- Grains Chart
- Cheese Slices and Nut & Seed Butters
- Creditable and Non-Creditable Cheese
- Store-bought Combination Foods
- Smoothies
- Meal Service Styles
- Local Meats, Poultry, and Eggs
- Additional Creditable Foods
- Common Serving Size Guide
Menus
Drinking Water
Food Safety
Infant Requirements
Guidance Memorandum 12C: Infant Requirements
- Infant Meal Pattern
- CACFP Infant Recordkeeping Requirements
- Infant Menu
- Infant Meal Recordkeeping
Use the Infant Meal Form or Infant Meal Records. Do not use both.- Infant Meal Forms
- Infant Meal Records (Document actual foods served)
- Foods for Infants
- Crediting Infant Foods
- Infant Developmental Readiness Handout
- Make Your Own Infant Food