You are here

Emergency Shelters Guidance Memorandums

 

Table of Contents

 

Checklist of Required CACFP Documents for the Emergency Shelter Component

 

Guidance Memorandum #2: CACFP Reimbursement – USDA Rates of Reimbursement Effective July 1, 2018

 

2018-19 Reimbursement Calculation Worksheet

 

Guidance Memorandum #3C: CACFP Claim Submission and Processing

 

Instructions for Completing the Reimbursement Claim Form - At Risk Afterschool Programs and Emergency Shelter Components, PI-1489-B
 
Child and Adult Care Food Program, Reimbursement Claim - At Risk Afterschool Programs and Emergency Shelter Components, PI-1489-B
 
Meal Edit Checks (Sponsoring Organizations Only)

Meal Edit Checks - 2 Sites (Sponsoring Organizations Only)

Monthly Claim Checklist

 

Guidance Memorandum #4: CACFP Procurement Requirements – For Purchasing and Vendor Agreements to Provide Meals/Snacks

 

CACFP Vendor Agreement to Provide Meals/Snacks - (Fillable PDF)
 
Attachment B – Record of Potential Vendors Contacted (<$250,000 - Small Purchase Method)
 
Addendum 1 – Summary of Required Procurement Methods

 

Guidance Memorandum #5C: CACFP Sponsoring Organization Requirements

 

CACFP Site Pre-operational Visit Form
 
CACFP Site Pre-operational Visit Form
 
CACFP Site Review Form
 
CACFP Site Review Form
 
Site Review Tracking Sample Form
 
CACFP Training Checklist for Sponsoring Organizations
 
CACFP Training Agenda

 

Guidance Memorandum #8C: Civil Rights Requirements for the CACFP

 

Building for the Future
 
Annual Ethnic/Racial Data Collection Form
 
"And Justice for All" 11 ½ X 17 poster - Contact DPI to order posters.

Civil Rights Training

Civil Rights Training PowerPoint

Civil Rights Training Hand-out

Civil Rights Training Attendance Sheet

Nondiscrimination statement with Complaint Filing Procedure
 
2018-2019 Statewide Media Release

New Agency Only

Instructions for Letter to Minority and Grassroots Organizations
 
Letter to Minority and Grassroots Organizations

 

Guidance Memorandum #9C: CACFP Recordkeeping Requirements

 

Meal Count Forms

Meal Count Form (Three or Less Meals)

Meal Count Form (B, L, PM Snack)

Greater Than Three Meals Record

Permanent Agreement/Policy Statement – PI-1486-AP
 
CACFP Training Agenda
 
Checklist of Required CACFP Documents for the Emergency Shelter Component
 
Electronic Storage of CACFP Records and Data - Policies and Procedures
 
Donated Food Log
 
Organizing CACFP Records

 

Guidance Memorandum #10C: CACFP Requirements for Household Contacts

 

Guidance Memorandum #11: Financial Management for Food Service Operations

 

Quarterly CACFP Financial Report Training - (Sponsoring Organizations ONLY)
 
Annual CACFP Financial Training - (Independent Centers ONLY)
 
Financial Management Forms/Templates:

Independent Centers:

PI-1463 - paper copy of Annual CACFP Financial Report
 
Sample General Ledger for Independent Centers
 
CACFP Labor Sheet for Independent Centers (electronic copy)
 
CACFP Labor Sheet for Independent Centers (paper copy)

Sponsoring Organizations:

PI-1463-A - paper copy of Quarterly CACFP Financial Report for Sponsors of Affiliated Centers
 
PI-1463-C - paper copy of Quarterly CACFP Financial Report for Sponsors of Unaffiliated Centers
 
Sample General Ledger for Sponsoring Organizations
 
CACFP Labor Sheet for Sponsoring Organizations (electronic copy)
 
CACFP Labor Sheet for Sponsoring Organizations (paper copy)

Financial Management resources - FOR ALL AGENCIES

Frequent CACFP Costs
 
Assessing Costs in the CACFP
 
FNS Instruction 796-2 (Revision 4) as issued by USDA
 
FNS Instruction 796-2 (Revision 4) with highlighted changes
 
Summary of Allowable CACFP Costs
 
Local Food Purchase Log

Other Resources - FOR ALL AGENCIES:

Appeal Procedures
 
Appeal Request Form (PI-1453)

 

Guidance Memorandum 12C: CACFP Meal Requirments: 1-18 Years

 

CACFP Meal Pattern (Ages 1-18)
 

Meal Planning Tools

Menus

Drinking Water

Food Safety

Special Dietary Needs

Guidance Memorandum 12C: Infant Requirements

 

For questions about this information, contact Shiela Coulton (608) 267-9129