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Emergency Shelters Guidance Memorandums

 

Table of Contents

 

Checklist of Required CACFP Documents for the Emergency Shelter Component

 

Guidance Memorandum #2: CACFP Reimbursement – USDA Rates of Reimbursement Effective July 1, 2018

 

2018-19 Reimbursement Calculation Worksheet

 

Guidance Memorandum #3C: CACFP Claim Submission and Processing

 

Instructions for Completing the Reimbursement Claim Form - At Risk Afterschool Programs and Emergency Shelter Components, PI-1489-B
 
Child and Adult Care Food Program, Reimbursement Claim - At Risk Afterschool Programs and Emergency Shelter Components, PI-1489-B
 
Meal Edit Checks (Sponsoring Organizations Only)

Meal Edit Checks - 2 Sites (Sponsoring Organizations Only)

Monthly Claim Checklist

 

Guidance Memorandum #4: CACFP Procurement Requirements – For Purchasing and Vendor Agreements to Provide Meals/Snacks

 

CACFP Vendor Agreement to Provide Meals/Snacks - (Fillable PDF)
 
Attachment B – Record of Potential Vendors Contacted (<$250,000 - Small Purchase Method)
 
Addendum 1 – Summary of Required Procurement Methods

 

Guidance Memorandum #10C: CACFP Requirements for Household Contacts

 

Guidance Memorandum #11: Financial Management for Food Service Operations

 

Quarterly CACFP Financial Report Training - (Sponsoring Organizations ONLY)
 
Annual CACFP Financial Training - (Independent Centers ONLY)

Financial Management Forms/Templates:

 

Independent Centers

 

PI-1463 - paper copy of Annual CACFP Financial Report
 
Sample General Ledger for Independent Centers
 
CACFP Labor Sheet for Independent Centers (electronic copy)
 
CACFP Labor Sheet for Independent Centers (paper copy)

Sponsoring Organizations

 

PI-1463-A - paper copy of Quarterly CACFP Financial Report for Sponsors of Affiliated Centers
 
PI-1463-C - paper copy of Quarterly CACFP Financial Report for Sponsors of Unaffiliated Centers
 
Sample General Ledger for Sponsoring Organizations
 
CACFP Labor Sheet for Sponsoring Organizations (electronic copy)
 
CACFP Labor Sheet for Sponsoring Organizations (paper copy)

Financial Management Resources - FOR ALL AGENCIES:

 

Frequent CACFP Costs
 
Assessing Costs in the CACFP
 
FNS Instruction 796-2 (Revision 4) as issued by USDA
 
FNS Instruction 796-2 (Revision 4) with highlighted changes
 
Summary of Allowable CACFP Costs
 
Local Food Purchase Log

Other Resources - FOR ALL AGENCIES:

 

Appeal Procedures
 
Appeal Request Form (PI-1453)

 

CACFP Meal Requirements: 1-18 Years

Guidance Memorandum 12C: CACFP Meal Requirements: 1-18 Years

 

CACFP Meal Pattern (Ages 1-18)

Appendix A: Alternate Protein Products

Production Records

 

Meal Planning Tools

 

Menus

 

Drinking Water

 

Food Safety

 

Infant Requirements

Guidance Memorandum 12C: Infant Requirements

 

Special Dietary Needs

Guidance Memorandum 12C: Special Dietary Needs

 

For questions about this information, contact Shiela Coulton (608) 267-9129