Child Care Component Guidance Memorandums (GM)

Guidance Memorandums serve as the CACFP Instruction Manual in Wisconsin. Click on the tabs below to access each Guidance Memorandum, forms, and resources.

For training on specific CACFP topics go to the CACFP E-Learning Course.

Refer to the Translated Resources webpage to view some forms in Spanish and Hmong.

Corrective Action Plans

Corrective Action Plan Form

Sample Corrective Action Plan Form

How to Complete a Corrective Action Plan

1: Household Size Income Statements and Income Record

GM 1: Household Size-Income Statements and Determining Eligibility

Household Letter (Spanish) (Hmong)

Household Size-Income Statement (Spanish) (Hmong)

Instructions for Determining Income Statements
Income Eligibility Calculator
How to Use the Household Member Signature Date

Household Size-Income Scale, July 1, 2024 - June 30, 2025

Household Size-Income Record

Household Size Income Record Instructions

2: Reimbursement Rates

GM 2: CACFP Reimbursement – Effective July 1, 2024

2024-25 Reimbursement Calculation Worksheet

3: Claims

GM 3: Claims

Claim Form (Child Care & Outside School Hours)

Claim Form Instructions (Child Care, Adult Care, & Outside School Hours)

Online Claim Manual (Child Care, Outside School Hours, Adult Care)

Monthly Claim Checklist

Meal Edit Checks (Sponsoring Organizations)

Meal Edit Checks (Sponsoring Organizations Only)

Meal Edit Checks - 2 Sites (Sponsoring Organizations Only)

4: Procurement and Vendor Agreements

And Justice for All Poster: Currently, the And Justice for All posters are not available for order through USDA. Guidance will be provided when the posters are available. Agencies should continue to display the 2019 or 2022 And Justice for All poster. Posters that display the Statue of Liberty are out of compliance and are not acceptable to post.

Building for the Future (Spanish) (Hmong)

Race and Ethnicity Data Form

Nondiscrimination statement with Complaint Filing Procedure

2024 - 2025 Statewide Media Release

Civil Rights Training

Civil Rights Training (Spanish) (Hmong)

Civil Rights Training Handout

Civil Rights Training Attendance Sheet

Minority and Grassroots (New Agency Only)

Instructions for Letter to Minority and Grassroots Organizations

Letter to Minority and Grassroots Organizations

9: Recordkeeping

GM 9: Recordkeeping

Wisconsin WIC Program Information Sheet (Spanish) (Hmong)

Electronic Storage of CACFP Records and Data

CACFP Recordkeeping Resources

Requirements Checklist

Required Documents List

New Staff Responsible for CACFP

Meal Count Forms

Meal Count Form (Three or Less Meals)

Greater Than Three Meals Record (M-F)

Greater Than Three Meals Record (Sat/Sun)

Corrective Action Plans

Corrective Action Plan Form

Sample Corrective Action Plan Form

How to Complete a Corrective Action Plan

11: Financial Management

GM 11: Financial Management

Independent Agencies

How to Submit the Annual CACFP Financial Report

CACFP Annual Financial Report Worksheet for Independent Agencies

General Ledger for Independent Centers

Daily Time Log for Independent Centers

Sponsoring Organizations

How to Submit the Quarterly CACFP Financial Report

CACFP Quarterly Financial Report for Sponsoring Organizations of Affiliated Sites
CACFP Quarterly Financial Report for Sponsoring Organizations of Unaffiliated Sites

General Ledger for Sponsoring Organizations

Daily Time Log for Sponsoring Organizations

School Food Authorities (SFA) Only

In A Nutshell: School Food Authorities (SFA) Participating in the Child and Adult Care Food Program (CACFP)

WUFAR Codes Resource

Financial Management Resources

CACFP Training Spotlight: CACFP Costs

Includes information on allowable and unallowable costs, and maintaining support documentation and a tracking system

USDA Assessing Costs in the CACFP

CACFP Financial Management Regulations (796-2, rev. 4)

Local Food Purchase Log

Donated Food Log