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Child Care Component Guidance Memorandums (GM)

 

 
Guidance Memorandums serve as the CACFP Instruction Manual in Wisconsin. Click on the tabs below to access each Guidance Memorandum, forms, and resources.

For training on specific CACFP topics go to the CACFP E-Learning Course.

Refer to the Translated Resources webpage to view some forms in Spanish and Hmong.

Corrective Action Plans

Corrective Action Plan Form

Sample Corrective Action Plan Form

How to Complete a Corrective Action Plan

1: Household Size Income Statements and Income Record

Pencil and writing paper icon  GM 1: Household Size-Income Statements and Determining Eligibility
 

Household Letter (Spanish) (Hmong)

Household Size-Income Statement (Spanish) (Hmong)

Household Size-Income Scale, July 1, 2025 - June 30, 2026

Household Size-Income Record

Household Size-Income Record

2: Reimbursement Rates

Finance icon  GM 2: CACFP Reimbursement – Effective July 1, 2025
 

2025-26 Reimbursement Calculation Worksheet

3: Claims

Bank icon  GM 3: Claims
 

Claim Form (Child Care & Outside School Hours)

Claim Form Instructions (Child Care, Adult Care, & Outside School Hours)

Online Claim Manual (Child Care, Outside School Hours, Adult Care)

Monthly Meal Count Consolidation Sheet

Monthly Meal Count Consolidation Sheet

Monthly Claim Checklist

Meal Edit Checks (Sponsoring Organizations)

Meal Edit Checks (Sponsoring Organizations Only)

4: Procurement and Vendor Agreements

Certificate award icon  GM 4: Procurement and Vendor Agreements
 

CACFP Vendor Agreement to Provide Meals/Snacks - (Fillable PDF)

Vendor Meals Delivery Slip

Record of Potential Vendors Contacted (up to $250,000)

Methods of Procurement

5: Sponsoring Organizations

Clipboard icon  GM 5: Sponsoring Organization Requirements
 

Monitoring

Preoperational Visit Form

Site Review Form

Monitoring Tracking Form

Imminent Threat & Serious Deficiencies

Household Contact Procedure

Training

Training Resources for Sponsoring Organizations (Child Care, Outside School Hours, Emergency Shelters)

CACFP Training Checklist

6: Enrollment

Schoolhouse icon  GM 6: Enrollment
 

CACFP Enrollment Form (Spanish) (Hmong)

8: Civil Rights

Hand holding scale icon  GM 8: Civil Rights
 

And Justice for All Poster: Currently, the And Justice for All posters are not available for order through USDA. Guidance will be provided when the posters are available. Agencies should continue to display the 2019 or 2022 And Justice for All poster. Posters that display the Statue of Liberty are out of compliance and are not acceptable to post.

Building for the Future (Spanish) (Hmong)

Race and Ethnicity Data Form

Nondiscrimination statement with Complaint Filing Procedure

2025 - 2026 Statewide Media Release

Civil Rights Training

Civil Rights Training (Spanish) (Hmong)

Civil Rights Training Handout

Civil Rights Training Attendance Sheet

Minority and Grassroots (New Agency Only)

Instructions for Letter to Minority and Grassroots Organizations

Letter to Minority and Grassroots Organizations

9: Recordkeeping

Index contents icon  GM 9: Recordkeeping
 

Wisconsin WIC Program Information Sheet (Spanish) (Hmong)

Electronic Storage of CACFP Records and Data

CACFP Recordkeeping Resources

Requirements Checklist

Required Documents List

New Staff Responsible for CACFP

Meal Count Forms

Time-of-Service Meal Counts for Participants Ages 1 & Older

Meal Count Form (Three or Less Meals)

Greater Than Three Meals Record (M-F)

Greater Than Three Meals Record (Sat/Sun)

Corrective Action Plans

Corrective Action Plan Form

Sample Corrective Action Plan Form

How to Complete a Corrective Action Plan

11: Financial Management

Calculator icon  GM 11: Financial Management
 

Independent Agencies

How to Submit the Annual CACFP Financial Report

General Ledger for Independent Centers

Daily Time Log for Independent Centers

Sponsoring Organizations

How to Submit the Quarterly CACFP Financial Report

General Ledger for Sponsoring Organizations

Daily Time Log for Sponsoring Organizations

School Food Authorities (SFA) Only

In A Nutshell: School Food Authorities (SFA) Participating in the Child and Adult Care Food Program (CACFP)

WUFAR Codes Resource

Financial Management Resources

Includes information on allowable and unallowable costs, and maintaining support documentation and a tracking system

USDA Assessing Costs in the CACFP

CACFP Financial Management Regulations (796-2, rev. 4)

Local Food Purchase Log

Donated Food Log

CACFP Appeal Procedure and Request Form (PI-1453)

12: Meal Requirements 1-18 Years

Plate with utensils icon  GM 12: Meal Requirements
 

CACFP Meal Pattern (Ages 1-18) (Spanish) (Hmong)

Appendix A: Alternate Protein Products

Meal Pattern Q&A's

Menus

Menu Checklist (Spanish) (Hmong)

Menu Template - Three or Less Meals

Menu Template - Greater Than Three Meals

Sample Menus

Snack Inspiration

Cycle Menus for Child Care: Preschoolers

Around the World Sample Cycle Menu

Meal Production

Meal Requirements Calculator

Food Buying Guide Calculator

Recipes for Foods Made From Scratch

Serving Size Guide

Production Records

Breakfast, Lunch/Supper, Snack (Weekly)

All Meals (Daily)

Production Record Instructions

How to Complete Production Records Accurately

Crediting Foods

Creditable and Non-creditable Foods Guide

USDA Crediting Handbook for the CACFP (Spanish)

Documentation for Cereal and Yogurt Added Sugar Limits
Documentation for Whole Grain Rich (WGR) Foods
Crediting Documentation for Processed Foods
Grains

Grains Chart

Whole Grain-Rich Flow Chart (Spanish) (Hmong)

Rule of 3 for Determining Whole Grain-Rich (WGR) (Spanish) (Hmong)

Grain Ingredients List (Spanish) (Hmong)

Wisconsin WIC Approved Whole Grains (Spanish) (Hmong)

Cereal Types (Spanish) (Hmong)

Cereal Added Sugar Limits (Spanish) (Hmong)

Is it a Grain-Based Dessert?

Tortilla Chips and Corn Chips

Ounce Equivalent for Grains

Ounce Equivalent Webinars and Handouts

Using Ounce Equivalents for Grains

Determining Ounce Equivalents in Recipes

Crediting Single-Serving Packages of Grains in the CACFP

Meat and Meat Alternates

Yogurt Added Sugar Limits (Spanish) (Hmong)

Creditable and Non-Creditable Cheese

Cheese Slices and Nut/Seed Butters

Local Meats, Poultry, and Eggs

Tofu Recipes

Vegetarian Meals in the CACFP

Fruits and Vegetables

Fruit and Vegetable Serving Size Guide

Vegetable Subgroups

Smoothies

Visual Portion Size Guide: Fruit

Visual Portion Size Guide: Vegetables

Meal Service

Meal Service Styles

Family Style Meal Service

Serving Milk

Choking Prevention

Common Foods That Cause Choking in Infants and Young Children

Reducing the Risk of Choking in Young Children at Mealtimes

Choking Prevention 

Food Safety

Food Safety & Sanitation

Safe Food Storage

CACFP Food Storage Chart

Drinking Water

Drinking Water

Lead Exposure

12: Meal Requirements Infants

Parent with infant icon  GM 12: Infants
 

Infant Meal Pattern & Grains Chart (Spanish) (Hmong)

USDA Feeding Infants in the CACFP Guide

Homemade Baby Food

Infant Meal Recordkeeping

CACFP Infant Requirements

Infant Menu (Spanish) (Hmong)

Infant Meal Record 

Completing the Infant Meal Record

E-Learning: Recording Infant Meals on the Infant Meal Record

Serving and Claiming Infant Meals

Crediting Infant Foods

Foods for Infants

Feeding Infants Using Ounce Equivalents for Grains

List of Exempt Formulas

12: Special Dietary Needs

Table place setting icon with check mark  GM 12: Special Dietary Needs
 

CACFP Special Dietary Needs Tracking Form (Spanish) (Hmong)

Special Dietary Needs and the CACFP

Determining if Meal Modifications Are Required Flowchart

Statement for Special Dietary Need Request Flowchart

Medical Statement Template (Spanish) (Hmong)

Creditable Non-Dairy Beverages (Spanish) (Hmong)

For questions about this information, contact CNT (608) 267-9129