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Child Care Component Guidance Memorandums (GM)

 
Guidance Memorandums serve as the CACFP Instruction Manual in Wisconsin. Click on the tabs below to access each Guidance Memorandum, forms, and resources.

For training on specific CACFP topics go to the CACFP E-Learning Course.

Refer to the Translated Resources webpage to view some forms in Spanish and Hmong.

Corrective Action Plans

Corrective Action Plan Form

Sample Corrective Action Plan Form

How to Complete a Corrective Action Plan

1: Household Size Income Statements and Income Record

Pencil and writing paper icon  GM 1: Household Size-Income Statements and Determining Eligibility
 

Household Letter (Spanish) (Hmong)

Household Size-Income Statement (Spanish) (Hmong)

Household Size-Income Scale, July 1, 2023 - June 30, 2024

Household Size-Income Record

Household Size-Income Record

2: Reimbursement Rates

Finance icon  GM 2: CACFP Reimbursement – Effective July 1, 2023
 

2023-24 Reimbursement Calculation Worksheet

3: Claims

Bank icon  GM 3: Claims
 

Claim Form (Child Care & Outside School Hours)

Claim Form Instructions (Child Care, Adult Care, & Outside School Hours)

Online Claim Manual (Child Care, Outside School Hours, Adult Care)

Monthly Claim Checklist

Meal Edit Checks (Sponsoring Organizations)

Meal Edit Checks (Sponsoring Organizations Only)

4: Procurement and Vendor Agreements

Certificate award icon  GM 4: Procurement and Vendor Agreements
 

CACFP Vendor Agreement to Provide Meals/Snacks - (Fillable PDF)

Vendor Meals Delivery Slip

Record of Potential Vendors Contacted ($10,000 - $250,000)

Methods of Procurement

5: Sponsoring Organizations

Clipboard icon  GM 5: Sponsoring Organization Requirements
 

Monitoring

Preoperational Visit Form

Site Review Form

Monitoring Tracking Form

Imminent Threat & Serious Deficiencies

Household Contact Procedure

Training

Training Resources for Sponsoring Organizations (Child Care, Outside School Hours, Emergency Shelters)

CACFP Training Checklist

6: Enrollment

Schoolhouse icon  GM 6: Enrollment
 

CACFP Enrollment Form (Spanish) (Hmong)

8: Civil Rights

Hand holding scale icon  GM 8: Civil Rights
 

And Justice for All Poster: USDA updated the And Justice for All poster with the updated nondiscrimination statement. DPI has ordered the new posters and once they are received , the DPI will distribute them to our participating agencies. Continue to post the 2019 posters or print this 2022 poster to use until the new posters arrive.

Building for the Future (Spanish) (Hmong)

Race and Ethnicity Data Form

Nondiscrimination statement with Complaint Filing Procedure

2023 - 2024 Statewide Media Release

Civil Rights Training

Civil Rights Training (Spanish) (Hmong)

Civil Rights Training Handout

Civil Rights Training Attendance Sheet

Minority and Grassroots (New Agency Only)

Instructions for Letter to Minority and Grassroots Organizations

Letter to Minority and Grassroots Organizations

9: Recordkeeping

Index contents icon  GM 9: Recordkeeping
 

Wisconsin WIC Program Information Sheet (Spanish) (Hmong)

Electronic Storage of CACFP Records and Data

CACFP Recordkeeping Resources

Requirements Checklist

Required Documents List

New Staff Responsible for CACFP

Meal Count Forms

Meal Count Form (Three or Less Meals)

Greater Than Three Meals Record (M-F)

Greater Than Three Meals Record (Sat/Sun)

Corrective Action Plans

Corrective Action Plan Form

Sample Corrective Action Plan Form

How to Complete a Corrective Action Plan

11: Financial Management

Calculator icon  GM 11: Financial Management
 

Independent Agencies

How to Submit the Annual CACFP Financial Report

General Ledger for Independent Centers

Daily Time Log for Independent Centers

Sponsoring Organizations

How to Submit the Quarterly CACFP Financial Report

General Ledger for Sponsoring Organizations

Daily Time Log for Sponsoring Organizations

Financial Management Resources

Includes information on allowable and unallowable costs, and maintaining support documentation and a tracking system

USDA Assessing Costs in the CACFP

CACFP Financial Management Regulations (796-2, rev. 4)

Local Food Purchase Log

Donated Food Log

CACFP Appeal Procedure and Request Form

12: Meal Requirements 1-18 Years

Plate with utensils icon  GM 12: Meal Requirements
 

CACFP Meal Pattern (Ages 1-18) (Spanish) (Hmong)

Appendix A: Alternate Protein Products

Meal Pattern Q&A's

Menus

Menu Checklist (Spanish)

Menu Template - Three or Less Meals

Menu Template - Greater Than Three Meals

Sample Menus

Snack Inspiration

Cycle Menus for Child Care: Preschoolers

Around the World Sample Cycle Menu

Meal Production

Meal Requirements Calculator

Food Buying Guide Calculator

Serving Size Guide

Production Records

Breakfast, Lunch/Supper, Snack (Weekly)

All Meals (Daily)

Production Record Instructions

Crediting Foods

Creditable and Non-creditable Foods Guide

USDA Crediting Handbook for the CACFP (Spanish)

CACFP Reference Guide (Whole-grains, cereal, and yogurt) (Spanish)
Grains

Grains Chart

Whole Grain-Rich Flow Chart

Wisconsin WIC Approved Whole Grains

Cereal Types

Is it a Grain-Based Dessert?

Ounce Equivalent for Grains

Ounce Equivalent Webinars and Handouts

Using Ounce Equivalents for Grains

Determining Ounce Equivalents in Recipes

Crediting Single-Serving Packages of Grains in the CACFP

Meat and Meat Alternates

Crediting Store-bought Combination Foods and Processed M/MA

Creditable and Non-Creditable Cheese

Cheese Slices and Nut/Seed Butters

Local Meats, Poultry, and Eggs

Tofu Recipes

Fruits and Vegetables

Fruit and Vegetable Serving Size Guide

Vegetable Subgroups

Smoothies

Visual Portion Size Guide: Fruit

Visual Portion Size Guide: Vegetables

Meal Service

Meal Service Styles

Food Safety

Food Safety & Sanitation

Safe Food Storage

CACFP Food Storage Chart

Drinking Water

Drinking Water

Lead Exposure

12: Meal Requirements Infants

Parent with infant icon  GM 12: Infants
 

Infant Meal Pattern & Grains Chart (Spanish) (Hmong)

USDA Feeding Infants in the CACFP Guide

Infant Developmental Readiness Handout

Homemade Baby Food

Infant Meal Recordkeeping

CACFP Infant Recordkeeping Requirements

Infant Menu (Spanish) (Hmong)

Infant Meal Form or Infant Meal Record (use only one)

Infant Meal Form

Infant Meal Record (Document actual foods served)

Crediting Infant Foods

Foods for Infants

Crediting Infant Foods

Feeding Infants Using Ounce Equivalents for Grains

List of Exempt Formulas

12: Special Dietary Needs

Table place setting icon with check mark  GM 12: Special Dietary Needs
 

CACFP Special Dietary Needs Tracking Form (Spanish)

Special Dietary Needs and the CACFP

Determining if Meal Modifications Are Required Flowchart

Statement for Special Dietary Need Request Flowchart

Medical Statement Template (Spanish)

Creditable Non-Dairy Beverages (Spanish) (Hmong)