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Child Care Component Guidance Memorandums (GM)

 
Guidance Memorandums serve as the CACFP Instruction Manual in Wisconsin. Click on the tabs below to access each Guidance Memorandum, forms, and resources.

For training on specific CACFP topics go to the CACFP E-Learning Course.

Refer to the Translated Resources webpage to view some forms in Spanish and Hmong.

Corrective Action Plans

Corrective Action Plans Webinar
 
Corrective Action Plans Webinar Handout with Notes
 
Corrective Action Plan Form
 
Sample Corrective Action Plan Form

1: Household Size Income Statements and Income Record

Pencil and writing paper iconGM 1: Household Size-Income Statements and Determining Eligibility
 

Household Letter
 
Household Size-Income Statement

Household Size-Income Scale, July 1, 2021 - June 30, 2022
 
Household Size-Income Record
 
Household Size-Income Record

Monthly HSIS/HSIR Checklists

2: Reimbursement Rates


Finance icon  GM 2: CACFP Reimbursement – Effective July 1, 2021
 

2021-22 Reimbursement Calculation Worksheet

3: Claims


Bank icon  GM 3: Claims
 

Claim Form (Child Care & Outside School Hours)
 
Claim Form Instructions (Child Care, Adult Care, & Outside School Hours)
 
Online Claim Manual (Child Care, Outside School Hours, Adult Care)
 
Monthly Claim Checklist

Meal Edit Checks (Sponsoring Organizations)

Meal Edit Checks (Sponsoring Organizations Only)

4: Procurement and Vendor Agreements


Certificate award iconGM 4: Procurement and Vendor Agreements
 

CACFP Vendor Agreement to Provide Meals/Snacks - (Fillable PDF)
 
Vendor Meals Delivery Slip
 
Record of Potential Vendors Contacted ($10,000 - $250,000)
 
Methods of Procurement

5: Sponsoring Organizations


Clipboard iconGM 5: Sponsoring Organization Requirements
 

Monitoring

Preoperational Visit Form
 
Site Review Form
 
Monitoring Tracking Form
 
Imminent Threat & Serious Deficiencies
 
Household Contact Procedure

Training

Training Resources for Sponsoring Organizations (Child Care, Outside School Hours, Emergency Shelters)
 
CACFP Training Checklist

6: Enrollment


Schoolhouse iconGM 6: Enrollment
 

CACFP Enrollment Form

8: Civil Rights


Hand holding scale iconGM 8: Civil Rights
 

And Justice for All Poster To order a poster, complete this order form
 
Building for the Future
 
Race and Ethnicity Data Form
 
Nondiscrimination statement with Complaint Filing Procedure
 
2021-2022 Statewide Media Release

Civil Rights Training

Civil Rights Training PowerPoint
 
Civil Rights Training Handout
 
Civil Rights Training Attendance Sheet

Minority and Grassroots (New Agency Only)

Instructions for Letter to Minority and Grassroots Organizations
 
Letter to Minority and Grassroots Organizations

9: Recordkeeping

Index contents iconGM 9: Recordkeeping
 

Wisconsin WIC Program Information Sheet
 
Electronic Storage of CACFP Records and Data - Policies and Procedures

CACFP Recordkeeping Resources

Requirements Checklist
 
Required Documents List
 
New Staff Responsible for CACFP

Meal Count Forms

Meal Count Form (Three or Less Meals)
 
Greater Than Three Meals Record (M-F)
 
Greater Than Three Meals Record (Sat/Sun)

Corrective Action Plans

 
Corrective Action Plans Webinar Handout with Notes
 
Corrective Action Plan Form
 
Sample Corrective Action Plan Form

11: Financial Management


Calculator iconGM 11: Financial Management
 

Independent Agencies

How to Submit the Annual CACFP Financial Report

General Ledger for Independent Centers
 
Daily Time Log for Independent Centers

Sponsoring Organizations

How to Submit the Quarterly CACFP Financial Report

General Ledger for Sponsoring Organizations
 
Daily Time Log for Sponsoring Organizations

Financial Management Resources

Frequent CACFP Costs
 
USDA Assessing Costs in the CACFP
 
CACFP Financial Management Regulations (796-2, rev. 4)
 
Local Food Purchase Log
 
Donated Food Log
 
CACFP Appeal Procedure and Request Form

12: Meal Requirements 1-18 Years


Plate with utensils iconGM 12: Meal Requirements
 

CACFP Meal Pattern (Ages 1-18)
 
Appendix A: Alternate Protein Products
 
Meal Pattern Q&A's

Menus

Menu Checklist
 
Menu Template - Three or Less Meals
 
Menu Template - Greater Than Three Meals
 
Sample Menus
 
Snack Inspiration
 
Cycle Menus for Child Care: Preschoolers
 
Around the World Sample Cycle Menu

Meal Production

Meal Requirements Calculator
 
Food Buying Guide Calculator

Serving Size Guide

Production Records
Crediting Foods

Creditable and Non-creditable Foods Guide
 
USDA Crediting Handbook for the CACFP
 
CACFP Reference Guide (Whole-grains, cereal, and yogurt)

Grains

Grains Chart
 
Whole Grain-Rich Flow Chart
 
Wisconsin WIC Approved Whole Grains
 
Cereal Types
 
Is it a Grain-Based Dessert?

Ounce Equivalent for Grains

Ounce Equivalent Webinars and Handouts

Meat and Meat Alternates

Crediting Store-bought Combination Foods
 
Creditable and Non-Creditable Cheese
 
Cheese Slices and Nut/Seed Butters
 
Local Meats, Poultry, and Eggs
 
Tofu Recipes

Fruits and Vegetables

Fruit and Vegetable Serving Size Guide
 
Vegetable Subgroups
 
Smoothies
 
Visual Portion Size Guide: Fruit
 
Visual Portion Size Guide: Vegetables

Meal Service

Meal Service Styles

Food Safety

Food Safety & Sanitation
 
Safe Food Storage
 
CACFP Food Storage Chart

Drinking Water

Drinking Water
 
Lead Exposure
 
Federal Nutrition Programs: Reducing the Impact of Lead Exposure

12: Meal Requirements Infants


Parent with infant icon  GM 12: Infants
 

Infant Meal Pattern & Grains Chart
 
USDA Feeding Infants for CACFP Guide
 
Infant Developmental Readiness Handout
 
Homemade Baby Food

Infant Meal Recordkeeping

CACFP Infant Recordkeeping Requirements
 
Infant Menu
 
Infant Meal Form or Infant Meal Record (use only one)

Infant Meal Form

Infant Meal Record (Document actual foods served)

Crediting Infant Foods

Foods for Infants
 
Crediting Infant Foods
 
List of Exempt Formulas

12: Special Dietary Needs

Table place setting icon with check markGM 12: Special Dietary Needs
 

CACFP Special Dietary Needs Tracking Form
 
Special Dietary Needs and the CACFP
 
Determining if Meal Modifications Are Required Flowchart
 
Statement for Special Dietary Need Request Flowchart
 
Medical Statement Template
 
Creditable Non-Dairy Beverages

For questions about this information, contact Shiela Coulton (608) 665-9232