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WISEdash for Districts Enrollment Dashboards

Enrollment Dashboards | Dashboard Notes

WISEdash for Districts Enrollment Dashboards

 

With WISEdash, you can effectively analyze enrollment trends and compare across multiple demographic factors. WISEdash includes the following enrollment dashboards:

  • Enrollment by Subgroup
  • Enrollment - All Subgroups
  • Education Environments
  • Homeless by Subgroup
  • Homeless by Program

Access the Enrollment Dashboards

 

1. Open WISEdash for Districts.

2. Click Dashboards.

3. From the Dashboards menu, select Topics.

4. Under the Main section of the submenu, select Enrollment.

5. From the toolbar at the top of the page, click Enrollment to choose from the dashboards listed above.

 

 

Dashboard Notes

 

Enrollment by Subgroup

On this dashboard, you can change the Enrollment Point for the  three middle charts. To do so, click Filter Data, click Enrollment Point from the dropdown menu, and choose one of at the following three enrollment points:

  • Third Friday in September (TFS) - students that have enrollment records that encompass this date in each of the trend years. A student is counted no more than once in any single year. For years prior to 2016-17, please note that although the Third Friday in September coincides with the official ISES Count Date collection, this enrollment data is sourced from the ISES Year End collection.

  • Second Friday in January - students that have enrollment records that encompass this date in each of the trend years. Considerations similar to Third Friday in September (above) apply here as well.

  • Any Enrollment - students with an enrollment record anytime within the given year (regardless of whether it encompasses the current date or any other enrollment point) in each of the trend years. With this option, a student who changes schools or districts during a school year would be counted in a summarization of each of those schools/districts.

After you change the Enrollment Point, the chart's title updates.

Note: The first chart in this dashboard displays "Current Enrollment," which represents students that have an enrollment record from WISEdata encompassing “today” (i.e., the date that the dashboard is accessed).

See Additional Dashboard Notes below regarding student attributes reported on these trend charts.

Enrollment - All Subgroups

This dashboard's charts show enrollment for each of the following subgroups:

  • race/ethnicity
  • gender
  • grade level
  • disability status
  • English learner (EL) status
  • migrant status
  • economic disadvantaged status
  • homeless status

Note: You can also change the Enrollment Point filter (described in the "Enrollment by Subgroup" dashboard section above) for charts in this dashboard.

Homeless by Subgroup

The Homeless by Subgroup dashboard was added for the 2018-19 and later school years. It includes three charts:

  • Homeless Students by Year and [Subgroup]
  • [School Year] Homeless Students by Nighttime Residence and [Subgroup]
  • [School Year] Homeless Unaccompanied Youth by [Subgoup]

The "Homeless Students by [Subgroup] by Year" chart shows the counts of all students in a district/school that have been identified as homeless at any point during each of the last five years. This identification may have been during their current/most recent enrollment in your district or a prior enrollment in another district during the school year. The second and third charts show the counts of homeless students currently/most recently enrolled in a district by their primary nighttime residence and those that are identified as unaccompanied youth.

Note: Access to view the Homeless by Subgroup dashboard requires a user role with authorization to view economic information about students.

Homeless by Program

While the "Homeless by Subgroup" dashboard displays longer-term homelessness trends, this dashboard narrows in more precisely on homelessness data in two ways. First, it provides a more precise time range in which students were homeless, rather than counting students as homeless for an academic year if they were homeless at any point during that year. Second, it clarifies in which district the student was homeless, so that administrators can more accurately track homelessness in their district even if students change districts during the school year. This dashboard displays two graphs:

  • Homeless Students by Month
  • Homeless Students by Week

Note: Access to view the Homeless by Program dashboard requires a user role with authorization to view economic information about students.

Education Environments

This dashboard displays the number and percentage of out the special education environments for:

  • Preschool Education Environment by Age
  • Preschool Education Environment by Disability
  • Education Environment Statewide Comparison
  • School Age Education Evironment
  • School Age Education Environment by Disability

Note: To appear in these charts, the assigned education environment must correlate correctly to the student's age.  Inappropriate combinations of education environment and age are omitted.  The student's age is calculated to be as-of the current date for the current school year records and June 30th for prior year records.  The percentages are calculated to be the percent of their respective group total counts within their age group, disability code, and education environment.

Additional Notes

 

  • See WISEdash Enrollment Dashboards: Data Sources and Notes for more information.

  • Data flows nightly from WISEdata into WISEdash for Districts.  Note that any data with errors have the potential to impact the data you see in the dashboards.

  • Summary enrollment dashboards contain enrollment information for the current year while enrollment history can be viewed for an individual student going back as far as the 2005-06 school year.

  • The trend charts provide a clear picture of the enrollment at a selected day of the year for each year (or any enrollment in the year). The missing piece is “what about right now?” The current enrollment charts provide that picture.

  • While WISEdash historical enrollments are based on the official district year-end reports, counts and other summarizations will differ from previously publicly reported values. Each publicly reported enrollment summary is a point-in-time determination based on the facts available at that time and will remain fixed in the public records. WISEdash is a view of history based on the latest available facts, subject to change as data corrections are identified and applied.

  • Historical student attributes (race/ethnicity, grade level, disability status, etc.) are reported or filtered based on values reported for the latest available enrollment segment for each school year, regardless of the selection made for Enrollment Point.

  • Current student attributes are based on the current values from WISEdata and WISEid. As more data is collected throughout the school year, the most recent values may differ resulting in a change in the “current” values.

  • Some charts may include a value labeled “Unknown”. These can appear for a number of reasons, but most often arise when grouping results by a factor that does not have a recently available source for some students.

  • Migrant Status In years prior to 2019-20 and including the Third Friday of September snapshot for 2019-20, this data was submitted directly by districts. In the 2019-20 Year End snapshot and in subsequent years, this data was gathered directly from the statewide migrant vendor. See the migrant status data element page for more information.