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WISEdash (FOR DISTRICTS) Enrollment Dashboards

Data Availability

  • Summary enrollment dashboards contain enrollment information for the current year while enrollment history can be viewed for an individual student going back as far as the 2005-06 school year.

Data Sources and Notes

  • Beginning with the 2016-17 school year, data began flowing nightly into the data warehouse from your student information system via WISEdata. Note that any data with errors have the potential to impact the data you see in the dashboards.

  • Between 2005-06 and 2015-16 data was sourced from two sources – the Individual Student Enrollment System – Year End Collections (ISES YE) and the Wisconsin Student Locator System (WSLS).

  • In 2015-16 the disability code CD - Cognitive Disability changed to ID - Intellectual Disability. The change was applied retroactively in the dashboard.

  • While school districts officially set their own school year calendars, the DPI has selected a fixed school year boundary of July 1 through June 30 to facilitate consistent reporting statewide. Each student enrollment record is adjusted to fit within the dates of the applicable school year. If the enrollment begin date for a school year is before July 1st then the begin date for the record is set to July 1st. If the end date for the school year is null or after June 30th then the end date for the record is set to June 30th. For example, a record for the 2008-09 school year with an open exit date would be adjusted to have an ending enrollment date of June 30, 2009. Likewise, an enrollment date of June 15, 2008 would be adjusted to have a begin enrollment date of July 1, 2008. Enrollment dates outside of the July 1, 2008 – June 30, 2009 school year boundary would be determined from records for the prior or subsequent school years. No enrollment records are created for schools that are officially closed for a school year. Any records with overlapping dates are resolved in favor of the record with the latest exit date. The enrollment record with the earlier exit date is adjusted to end the day before the latter record begins. Records from different districts for the same student that overlap exactly are discarded.

WISEdash Enrollment Dashboards

WISEdash is an effective tool for enrollment trend analysis and comparison across multiple demographic factors. WISEdash provides two dashboards to view enrollment data: Enrollment by Subgroup and Enrollment-All Subgroups. In addition, an Enrollment chart is available on the Summary dashboard as well.

Charts on the “Enrollment - All Subgroups” dashboard, as well as the first chart on the “Enrollment by Subgroup” dashboard, reflect “current” enrollment which are the students that have an enrollment record from WISEdata encompassing “today” (i.e., the date that the dashboard is accessed). In contrast, be aware that the “Total Students Enrolled by Year” chart on the Summary dashboard displays “any” enrollment for both current and prior years. This count will be greater than or equal to the count on the “Enrollment by Subgroup” dashboard.

  • On the “Enrollment by Subgroup” dashboard, the middle three trend charts that summarize the data by year for the most recent 5 school years allow for an option to display enrollments at the following three enrollment points.  See Additional Dashboard Notes below regarding student attributes reported on these trend charts.

    • Third Friday in September - students that have enrollment records that encompass this date in each of the trend years. A student is counted no more than once in any single year. For years prior to 2016-17, please note that although the Third Friday in September coincides with the official ISES Count Date collection, this enrollment data is sourced from the ISES Year End collection.

    • Second Friday in January - students that have enrollment records that encompass this date in each of the trend years. Considerations similar to Third Friday in September (above) apply here as well.

    • Any Enrollment - students with an enrollment record anytime within the given year (regardless of whether it encompasses the current date or any other enrollment point) in each of the trend years. With this option, a student that changes schools and/or districts during a school year would be counted in a summarization of each of those schools/districts.

Additional Dashboard Notes

  • The trend charts provide a clear picture of the enrollment at a selected day of the year for each year (or any enrollment in the year). The missing piece is “what about right now?” The current enrollment charts provide that picture.

  • While WISEdash historical enrollments are based on the official district year-end reports, counts and other summarizations will differ from previously publicly reported values. Each publicly reported enrollment summary is a point-in-time determination based on the facts available at that time and will remain fixed in the public records. WISEdash is a view of history based on the latest available facts, subject to change as data corrections are identified and applied.

  • Historical student attributes (race/ethnicity, grade level, disability status, etc.) are reported or filtered based on values reported for the latest available enrollment segment for each school year, regardless of the selection made for Enrollment Point.

  • Current student attributes are based on the current values from WISEdata and WISEid. As more data is collected throughout the school year, the most recent values may differ resulting in a change in the “current” values.

  • Some charts may include a value labeled “Unknown”. These can appear for a number of reasons, but most often arise when grouping results by a factor that does not have a recently available source for some students.