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About the Data - Enrollment

Overview | Data Availability | General Information | Data Views | Data Sources and Notes | Glossary | FAQ| Data Privacy | Data Errata | Data @ DPI


Overview

Enrollment is a head count of all students receiving their primary PK-12 educational services through Wisconsin public schools. Enrollments by district, by school, and by student group are available for the public to view on the WISEdash Public Portal.


Data Availability


WISEdash Enrollment Dashboards: General Information

WISEdash is an effective tool for enrollment trend analysis and comparison across multiple demographic factors. Enrollment data are used extensively across data topics. Multiple Wisconsin statutory provisions relate to counting of students on the 3rd Friday of September so most publicly reported counts are as of that date, which is reported through the default WISEdash Data View, known as the 'Certified Data View'.

  • Enrollment Count: The number of students enrolled on specific dates as determined by school enrollment/exit dates that cover those dates. Additional factors may be considered as described below.

  • Percents by Student Group: Student group count as a percent of the enrollment count for all student groups combined.

  • Percent Change: For any given year, change in enrollment as a percent of prior year enrollment. Change in enrollment is the enrollment count for the given year less the enrollment count for the prior year.

  • Primary Disability - Group By:

    • When grouping by Primary Disability (PD) in the Enrollment dashboards, the students without disabilities (SwoD) and with unknown disability status (UNK) have been removed from the graph counts. This grouping method allows better comparison among the small counts of PD types. Primary Disability (PD) code explanations appear in the chart above the graphs.

    • The Enrollment Trends dashboard does not group by PD.

    • The Enrollment Single Year dashboard displays any PD codes with a count greater than 0.

    • In Enrollment dashboards (except Trends and Single Year), grouping by Primary Disability displays the codes A, CD, EBD, LD, SL, and groups the remaining PD codes with counts greater than 0 into the "Other" category.


WISEdash Enrollment Dashboards: Data Views

Basic information on the Enrollment Data Views is listed below. To read more about data views, see WISEdash Support - about the Current and Certified Data Views.

  • Certified Data View

    • This Data View addresses the need for a stable set of final validated counts.

    • Data from 2005-06 through 2015-16 is sourced from static copies of the data submitted by districts through the Individual Student Enrollment System (ISES).

    • Third Friday of September Enrollment data and demographics are sourced from the ISES Count Date records. Second Friday of January data are based on ISES Year End records.

    • The district/school accountable for each student’s academic outcomes is used for reporting which can be different from the district/school the student attends.

    • Beginning with the 2016-17 school year, DPI began making static copies of the data reported by districts through WISEdata for certified data reporting. Starting with 2016-17 the Certified data view is sourced from these static copies. Note that any data with errors at the time of the copy have the potential to impact the data you see in the dashboards.

  • Current Data View

    • This Data View addresses the need for quick information using the most recent data available and are ever-changing.

    • Data from 2005-06 through 2015-16 is sourced from data submitted by districts through the Individual Student Enrollment System (ISES), specifically the Year End data.

    • Beginning with the 2016-17 school year, enrollment data began flowing nightly into the data warehouse from each Local Education Agency’s (LEA) student information system (SIS) via WISEdata. The current data view displays the Third Friday of September/Second Friday in January enrollment as per the most recent data submitted in WISEdata.

    • Data corrections are applied to all years of data as they are identified.


WISEdash Enrollment Dashboards: Data Sources and Notes

  • Data Sources

    • Beginning with the 2016-17 school year, enrollment data began being sourced from the WISEdata system.

    • Between 2005-06 and 2015-16 enrollment data was sourced from the Individual Student Enrollment System (ISES) Collections.

  • Data Notes

    • Count Inclusion For 3rd Friday of September and Child Count enrollment, districts must submit valid count inclusion flags.  

    • Disability Code Updates 2015-16 In 2015-16 the disability code CD - Cognitive Disability changed to ID - Intellectual Disability. The change was applied retroactively in the dashboard.

    • Race Ethnicity Code See Racial and Ethnic Data

    • Economic Status Economic status does not equate to eligibility for Free or Reduced Lunch. All students within districts participating in the National School Lunch Program under Provision 2 and districts and schools participating the Community Eligibility Program (CEP) are eligible for Free Priced Lunch. Though income data is gathered only at periodic multi-year intervals for program purposes, these districts and schools must use an alternate method to determine economic status annually. For WISEdash purposes, students are included in counts for the district/school accountable for the students' educational outcomes. Economic data are also used for non-accountability purposes including e-rate discounts and to qualify site/centers under the USDA child nutrition programs. School counts used for these other purposes may not match those on WISEdash because these other counts are based on where students actually sit even if accountability for the students' outcomes is assigned to another school, students served outside of school buildings are not counted at all, and in some cases charter, magnet, and partnership schools are excluded. In some cases, poverty rates reported by other sources are based on other data sources.

    • School Year While school districts set their own school year calendars, the DPI has selected a fixed school year boundary of July 1 through June 30. WISEdata requires annual enrollments based on this DPI boundary. For data originating from WSLS and ISES enrollment periods may have spanned multiple school years; each student enrollment record is adjusted to fit within the dates of the applicable school year. No enrollment records are created for schools that are officially closed for a school year. Any records with overlapping dates are resolved in favor of the record with the latest exit date. The enrollment record with the earlier exit date is adjusted to end the day before the latter record begins. Records from different districts for the same student that overlap entirely are not reported.

    • Enrollment vs. Membership Enrollment and membership are collected separately and used for different purposes. Differences in the purposes of these collections affect which students count for which districts and whether or how much each student counts. Enrollment and membership counts will not typically match. For more details about the relationship between enrollment and membership, see Enrollment and Membership.

    • Use caution when comparing data between WISEdash and other reports or dashboards. Before making connections between the data or about the data understand the data sources and business rules behind the report or dashboard to ensure that they are truly representing the same outcomes.