WISE Application Release Notes

WISEdata Updates

WISEdata: 2024/25 “GET” Requests Now Available

Vendors/LEAs can now execute GET requests for 2024/25 school year data to flow into WISEdata Portal for Descriptors, Courses, and EdOrgs.

WISEdata: Data Quality Screen, Validation Message Summary Section

The Data Quality screen in the WISEdata Portal has ensured the functionality in the Validation Message Summary section, to align with the rearrangement of filters on the Validation Messages screen.

• When users click the validation types under the horizontal bar graph, it will redirect them to the Validation Messages screen, filtering the validations for the type selected. For example, if a customer clicks Errors, the Validation Messages screen will filter the results to display only Errors but not Critical Errors or any Warnings.

WISEdata Portal: Validation Messages Filters Updated

The Validation Messages screen in the WISEdata Portal has revised available filters. The filters are now in two neat rows to provide clearer access to needed information:

• Top row:
  • School Year
  • School Type
  • Schools
  • Message Type: Critical Error, Error, Warning (Ack), Warning (Unack)
• Bottom Row:
  • WISEid
  • Message Code
  • Validation Category
  • Message Tags
  • Additionally, there are two checkboxes and the “Reset” button.
  • Snapshot Focused checkbox
  • WIP Bookmark Message checkbox

Ed-Fi Updates

Ed-Fi: Bug Fix

A new menu option was created to display a vendor subscription that has write on capabilities for the primary SIS but not for special education or discipline specialty vendors. This new option provides customers a more accurate option of Resource Access options on the Ed-Fi Credential application for LEA subscriptions.

Ed-Fi: Unused Subscription Notice

DPI’s Ed-Fi Credential application now has the capacity to inform LEAs of unused vendor subscriptions held by LEAs. These notifications appear as red text on the LEA’s Vendor Subscriptions (your vendors) screen.

• Red text indicated in the Credentials column is accompanied with a date/time stamp of the last data push.
  • These indicators inform schools that these vendor subscriptions are not actively being used.
  • Either remove these subscriptions or activate in your SIS.
• Red text in the school year Access columns indicates that the subscription has not been activated.
  • These subscriptions need to have credentials entered and verified.
  • Or, if the LEA no longer wants this vendor tool to send data to DPI, the LEA should unsubscribe.

WISEid

WISEid: Student and Staff Identity Integration Content Updated

All webpages pertaining to the Staff Identity Integration feature, new for the 2024-25 school year, have been updated. You can find this content on the following WISEid webpages:

• The WISEid User Guide webpage, Staff and Student Identity Integration section, under Manage Person Data
• Student and Staff Identity Integration webpage

WISEid: NEW! Files and Templates Webpage

The Files and Templates webpage has been split into two separate webpages, each with a new URL. Please visit the WISEid: Files and Templates webpage for all files and templates needed to assist with person uploads and downloads.

WISEstaff

WISEstaff: Data Collection Reporting Information Webpage, Updated for 2024-25 School Year

The WISEstaff Data Collection: Reporting Information webpage has been updated for the 2024-25 school year. You can view the updated Staff Collection timeline, and many other useful items.

WISEstaff: NEW! Files and Templates Webpage

The Files and Templates webpage has been split into two separate webpages, each with a new URL. Please visit the WISEstaff: Files and Templates webpage for all files and templates needed to assist with assignment codes, area codes, position codes, person uploads and downloads.

WISEadmin Portal: 

WISEadmin Portal: DPI Feedback

When LEAs submit their Districts Library Plans on WISEadmin Portal, the DPI staff who review these plans can leave feedback about the plan. However, that feedback didn’t always remain visible to the LEAs. Based on feedback from LEAs who would like that feedback to remain visible, this has changed, so that DPI feedback will remain visible on the District Library Plan screen even after their plan has been approved/returned. These informative notes provide details, observations, or suggestions to improve a plan that has been approved. These notes do not always necessitate a resubmission.

Additionally, when a district’s Library Plan is either approved or returned, an email notification will be sent to the LEA’s district library media specialist to keep them informed of this status.

WISEdata Finance (WDF)

NSTR

WiSFiP:

NSTR

WISEdata Webpage Updates:

Ancestry Ethnic Origin Data Element: Updated Equity Information

The Ancestry/Ethnic origins data element page has been updated with improved information on how LEAs can use this optional data element to disaggregate data and increase their equitable multi-level systems of support for students in sub-groups.

PI-1207 Data Elements: Published

Due to oversight, these data element pages had been created a while back, but had not been published. The PI-1207 Private School Report data element pages can be found on the Data Elements landing page by using the School Type filter set to ‘Private’, and the Collection set to ‘PI-1207’.

Snapshot Preparation Guidance Webpage: May Snapshot Training

The Snapshot Preparation Guidance webpage has been updated with slide decks, and recorded videos for both Choice and public schools, along with Text Only and Q&A support documents.

WISEdata Portal Mini Tutorial: Updates and Corrections

WISEdata Portal Alerts has been revised with more detailed information about Data Quality alerts and now has a navigation menu.

WISEdata Portal Overview mini tutorial has been updated to reflect the changes to the Data Quality screen that appear in today’s release.

WISE Guides Posted on WISEadmin Portal: New Links

Links changed on WISE Guides: (All located on the WISEadmin Portal webpage)

• Snapshot for Administrators
• WISEdata for Administrators
• WISEdash for Administrators
• WISEdash Navigation Tips (for beginners)

Uncommon WISEdata Situations: Open Enrolled Students

The Open Enrolled Students, Uncommon WISEdata Situations webpage has much new updated content! Greater detail is provided on ‘Failure to participate’ for virtual charter schools, as well as other scenario information.

WISEdash for Districts: NEW! Cohorts User Guide

This extensive user guide provides you with information on different types of cohorts (those made for you by DPI, and those you can make yourself), as well as  numerous options for how to create student groups.

WISEdash for Districts: Habitual Truancy

The Habitual Truancy About the Data page received some minor updates to reflect more current and correct data. The updates are in the two paragraphs above the “Cautions” section.

If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

KBAs for Validations

Validation Error 6719: Logic Modified

Validation Error 6719 has had its logic modified so that it does not throw when a subsequent PPP enrollment occurs after a Primary enrollment, providing that the exit dates match for both schools.

Validation Error 7484, Bug Fix: Not Showing n Student Detail Screen

Validation Error7484 was appearing on the WISEdata Portal Validation screen but was not displaying on the specific Student Details screen for individual students. This display error has been repaired and the validation is now displaying accurately.

Customer Services Team Webpage Updates: 

Data Errata Webpage: New Clarifying Content and Template

Clarification was added to the Data Errata webpage, better explaining that while snapshot data itself is not changed by the submission of a data errata letter, DPI strongly advises LEAs to correct all data.

• Report Card Inquiry Process

• Oct 1 CC data errata, direct questions to SpEd Team re: funding

Additionally, information was added on how to format a data errata letter and all of the information required by DPI. Data errata letters should not contain multiple data topics; please write a separate data errata letter for each correction topic.  A template letter has also been posted on the Files Layouts and Templates webpage.

School Directory Management Portal: Printable Checklist

The public schools School Directory: Public School User Guide now features a printable companion checklist document. If you try this document, please consider submitting feedback to tell us about your experience. All of the SD User Guides have been updated with more current screenshots and content.

WISE Application Release Notes: Archive and Historical Pages

The WISE Application Release Notes archive and historical webpages have been updated.

• Each section on the Release Notes landing page has its own Archive. Archive Release Notes contain information of past releases for the previous 25 iterations/release cycles Once the ‘accordion tool’ on each Archive page has reached capacity, the information is then transferred to a Historical release Notes Page.

• There are only two (2) Historical release Notes pages: one for WISEid and WISEstaff, and the 2nd one lumps all of the other topics into one post. Historical Release Notes are maintained for a five-year span.