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Students in a Department of Health Services Facility

Students in a Department of Health Services Facility

Definition: Student receiving educational services from a Department of Health Services (DHS) facility

The following data elements are required for students in a DHS facility.


  • Gender: Gender is required for all students.
  • Race/Ethnicity: Both Question Part 1 (Hispanic/Latino ethnicity) and Question Part 2 (Races) should be asked of all parents/students.
  • Economically Disadvantaged Status: Economic Disadvantaged Status is determined on household income information. Economic Disadvantaged Status must be reported for students regardless of whether or not the school participates in the National School Lunch Program.
  • Food Services Eligibility: Food Services eligibility must be reported for all students, regardless of whether or not the school participates in the NSLP.
  • Disability: If a student has an IEP, send the reporting disability as part of the Student Special Education Program Association.
  • English Language Proficiency code: Submit appropriate English Language Proficiency (ELP) code. Students with English language proficiency classifications of codes 1-5 are considered Limited English Proficient (LEP). For students in grade levels KG to 12, the value reported is expected to correspond to the results from the most recent administration of the ACCESS for ELLs exam.
    • To obtain this information, DHS should either:
      • Receive the student’s ELP code from the student’s previous district; or
      • Review the data for DHS enrolled students on the WISEdata Portal Student Details page. On this page, use the ‘ACCESS for ELLs Overall Composite Proficiency Level Score (Prior Year)’ to determine the student’s ELP code. Refer to the table on the Overall Composite Proficiency Level Score page for more information on how to map the score to an ELP code.
      • In the event the student is a former EL (ELP Code 6), DHS should receive that information from the student’s prior district.
      • DHS should contact the DPI English Learner Consultants if there are questions on how to report a student’s ELP code. Their information can be found on the DPI Staff Topic page by searching the directory for "English Learners".
  • District of Residence: DHS should be sent as the resident district for all students who attend a DHS school/facility.


  • Enrollment Dates: All students ages 3-17 should be reported to WISEdata. If educational services are received for students ages 18-21, then they should also be reported to WISEdata.
    • Required for the Common Core of Data federal reporting through EDFacts
  • Attendance: Both the Possible Days of Attendance and Actual Days of Attendance are required to be aggregated and submitted for any academic service provided. If an LEA has decided that a student can be present for less than one-half day (as occurs in some DHS programs) and that student is present, the actual days of attendance should be reported as 0.5. Required to submit this data element as part of Chronic Absenteeism reporting for the Civil Rights Data Collection through EDFacts.
    • Required for the EDFacts Chronic Absenteeism file. This data is used in the Civil Rights Data Collection.
  • Count Date Inclusions: Count Date Inclusion denotes whether a student is enrolled and receiving services to be eligible for credit on the count date. DHS is required to submit records for students residing at and attending school in DHS-operated institutions or facilities. If a student is at a DHS school/facility on the Third Friday of September count date, only DHS can count the student. DHS should count students with disabilities who are in the facility on the October 1 Child Count date.
  • High School Completion: Once a regular high school diploma is granted by any LEA in Wisconsin, the student should no longer be reported to WISEdata.
  • Dropout: A dropout is a student who discontinued school enrollment without obtaining a high school completion credential.
  • Section 504: If a DHS student has a section 504 plan, that information must be submitted to DPI in order to categorize those students in the Chronic Absenteeism file reported through EDFacts and used in the Civil Rights Data Collection.

Special Education / Student Special Education Program Association

  • Special Education data elements
  • sSEPA Records: While IEP dates can cross school years, special education records must start within the current school year.
  • Educational Environment: Educational Environment reflects the extent to which students with disabilities are educated with their non-disabled peers and defines the major instructional setting.
  • Required for the EDFacts Chronic Absenteeism file. This data is used in the Civil Rights Data Collection.

Non-Required Data Elements

The following data elements are NOT required. These non-required data element fields should not be sent to WISEdata by DHS.

EDFacts Usage

  • Common Core of Data - Third Friday of September Enrollment (FS052)
  • Civil Rights Data Collection - Chronic Absenteeism (FS195)
  • IDEA - Child Count of Students with Disabilities (FS002 and FS089)
  • IDEA - Students Exiting Special Education (FS009)

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