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Overview of District Assessment Coordinator (DAC) Responsibilities

 

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The following is a very high level overview of District Assessment Coordinator responsibilities.  For more detailed deadlines and specific dates go to the calendar under each assessment.

This calendar does not reflect the changes made to several assessments for the 2020-21 School year. Please refer to the specific assessment calendar for current dates and deadlines.

 

September

ACT
  • Submit accommodations request to ACT.

ACT Aspire

  • Clean up users in the Aspire portal. Remove users no longer employed by the district.

ACCESS for ELLs

DLM
  • Activate KITE Educator Portal account for new users
  • Clean up users in Educator portal. Must remove users that are no longer employed by the district or are no longer administering the DLM.

Forward
  • Current DACs must clean up user prior years permissions in the DRC INSIGHT Portal. Remove permissions and inactivate any user no longer employed by the district
  • Keep SIS current and regularly push data to WISEdata
  • Accessibility Guide and Training video available (beginning of September)

NAEP
  • Informational packet sent to schools, email sent to DACs
  • Register on MySchool (schools and districts register separately)
  • Update School information on MySchool (designated NAEP school coordinators)

October

ACT
  • Submit accommodation requests to ACT.
  • Attend ACT Accommodations and Supports Webinar.

ACT Aspire
  • Communicate test dates to relevant team members

ACCESS for ELLs
  • Monitor completion of staff test administration training on WIDA website
  • Ensure technology coordinators install testing software and run system checks
  • Finalize SIS ELP codes for late October roster pull

DLM
  • Updated manuals posted
  • Begin to upload enrollment, user and roster files using new templates

Forward
  • Update DAC and DTC Forms to OSA (due October 5)
  • Technology Readiness Resources Available

NAEP
  • Student "e-file" list submission (state will e-file for schools: ensure Student Information Systems are up-to-date)

November

ACT
  • Manage test participation in PANext
  • Update school test coordinator contact information in PAnext
  • Test Administration Q&A Training Session (webinar)
  • Submit accommodations requests to ACT

ACCESS for ELLs
  • Finish staff training
  • Ensure technology is working
  • Organize practice tests for students
  • During the last week of November:
    • Adjust test sessions as needed
    • Receive and inventory physical test materials
    • Order additional materials, including braille and large print, extra Writing response booklets if needed.

DLM
  • Begin to download updated secure browser onto testing devices
  • Begin to upload enrollment, user and roster files using new templates

Forward
  • DTC Training Video available
  • DAC Permissions assigned in the DRC INSIGHT Portal
  • Technology User Guide available

December

ACT
  • Submit accommodations requests to ACT
  • Attend ACT Site Readiness Webinar
  • Complete Site Readiness Tasks, including Mock-Adminstration and ProctorCache (online testing)

ACT Aspire
  • Download dynamic reports in Aspire portal from the previous year

ACCESS for ELLs
  • Testing Window Opens

DLM
  • Begin to upload enrollment, user and roster files using new templates
  • Oversee completion of required training for ALL test administrators

NAEP
  • Pre-Assessment activities completed on MyNAEP

January

ACT
  • Deadline for ACT to receive accommodations requests in the Test Accessibility and Accommodations System (TAA)
  • Confirm student rosters (after DPI uploads to PAnext)
  • Deadline to submit reconsideration requests of ACT-Approved accommodations in TAA

Aspire
  • Download TestNav to all testing devices

ACCESS for ELLs
  • Additional material order window closes (3rd week)
  • Test window closes (last week)

DLM
  • Begin to upload enrollment, user and roster files using new templates
  • Oversee completion of required training for ALL test administrators

Forward
  • DAC Pretest training videos available
  • Test Administration Manual available 
  • DAC, SAC, DTC, and STC Q & A webinar
  • Braille test materials Order window opens (via DRC INSIGHT Portal)
  • DRC INSIGHT Portal Guide available

NAEP
  • Pre-Assessment activities completed on MyNAEP
  • Assessment Window Begins

February

ACT
  • ACT materials ship to schools; schools check in materials
  • Schools conduct pretest sessions
  • Schools conduct room supervisor and proctor training
  • Attend Test Administration #2 Webinar

ACT Aspire
  • Technology readiness Q&A session (webinar)
  • Test Administration Q&A session (webinar)
  • Confirm student data in portal
  • Enter paper test accommodations (American Sign Language, Braille, and Large Print into PNPs)
  • Create paper test sessions

ACCESS for ELLs
  • All materials due back at DRC for scoring (first week)
  • Data validation window – ensure non-tested codes, student demographics correct

DLM
  • Data Validation/Revisions (preparation for operational spring window)
  • Oversee completion of required training for ALL test administrators
  • Deadline to mark braille in PNP
  • Send Parent Notification Letters/Brochures

Forward
  • Online Tools Training (OTT) updates posted (OTT available year round) 
  • Item Sampler available- Updates posted (Sampler available year round)
  • Student Tutorials Available
  • Test Administrator Training video available
  • DAC, SAC, DTC, and STC Q & A Webinar
  • Oversee completion of required training for all test administrators
  • Administrator Tutorials available
  • Optional (two week) Add Accessibility Feature Window 
  • Notify parents/guardians of upcoming assessment

NAEP
  • Assessments Continue

March

ACT
  • Return testing materials and answer documents via pre-scheduled pickup
  • ACT Student Reports arrive 3-8 weeks after testing
  • Test window 1 and 2 Administration
  • Return initial test date materials
  • Order make-up test date materials

ACT Aspire
  • Train testing staff
  • Set up proctor cache
  • Create online test sessions

DLM
  • Data Validation/Revisions (final preparations for operational spring window)
  • Assessment Window Opens

Forward
  • Assessment Window Opens
  • DAC, SAC, DTC, and STC Q & A Webinar
  • Oversee completion of required training for all test administrators
  • DRC INSIGHT Portal available for (general) test set-up

NAEP
  • Assessment Window Closes

April

ACT
  • Test Window 3 Administration (final test window)
  • ACT examinee reports arrive 3-6 weeks after testing
  • Enter "Did Not Test" Codes in PAnext

ACT Aspire
  • Assessment window opens

DLM
  • Assessment Window

Forward
  • Assessment Window
  • Deadline to order braille in the DRC INSIGHT Portal
  • Ensure all students have completed testing or have a not-tested code in the DRC INSIGHT Portal

May

ACT Aspire
  • Assessment window closes
  • Deadline for ACT Aspire to receive all paper answer documents (Braille, Large Print, and ASL only)
  • Enter "Will Not Test" Codes

ACCESS for ELLs
  • Student reports and data downloads received (First week)
  • Post-Reporting data validation window – correct errors for state file

DLM
  • Assessment Window Closes

Forward
  • Assessment Window Closes

NAEP
  • Districts notified of selection for NAEP (for next school year)

June

 
NAEP
  • Schools notified of selection for NAEP (for next school year)

July

ACT Aspire
  • Reports available in the Aspire Portal

Forward
  • Student and summary reports available in the DRC INSIGHT Portal

DLM
  • Student reports become available

August

 
Forward
  • ISRs delivered to Districts