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Overview of District Assessment Coordinator (DAC) Responsibilities

The following is a very high level overview of District Assessment Coordinator responsibilities.  For more detailed deadlines and specific dates go to the calendar under each assessment.

August

Forward
  • Accessibility Guide and Training video available (beginning of September)
DLM
  • Educators training is now available

    September

    ACT
    • Submit accommodations request to ACT.

    ACCESS for ELLs

    DLM
    • Activate KITE Educator Portal account for new users
    • Clean up users in Educator portal. Must remove users that are no longer employed by the district or are no longer administering the DLM.
    • Encourage educators to begin 2022-23 training 
    Forward
    • Current DACs must clean up user prior years permissions in the DRC INSIGHT Portal. Remove permissions and inactivate any user no longer employed by the district
    • Keep SIS current and regularly push data to WISEdata
    NAEP
    • Informational email sent to schools
    • Register on MySchool (schools and districts register separately)
    • Update School information on MySchool (designated NAEP school coordinators)

    October

    ACT
    • Submit accommodation requests to ACT.
    • Attend ACT Accommodations and Supports Webinar.
    ACCESS for ELLs
    • Monitor completion of staff test administration training on WIDA website
    • Ensure technology coordinators install testing software and run system checks
    • Finalize SIS ELP codes for late October roster pull
    DLM
    • Updated manuals posted
    • Begin to upload enrollment, user and roster files using new templates
    NAEP
    • Student "e-file" list submission (state will e-file for schools: ensure Student Information Systems are up-to-date)

    November

    Update Annual Required DAC and DTC Forms to OEA (due first week of November)
    ACT
    • Manage test participation in PANext
    • Update school test coordinator contact information in PAnext
    • Test Administration Q&A Training Session (webinar)
    • Submit accommodations requests to ACT
    ACCESS for ELLs
    • Finish staff training
    • Ensure technology is working
    • Organize practice tests for students
    • During the last week of November:
      • Adjust test sessions as needed
      • Receive and inventory physical test materials
      • Order additional materials, including braille and large print, extra Writing response booklets if needed.
    DLM
    • Begin to download updated secure browser onto testing devices
    • Begin to upload enrollment, user and roster files using new templates
    Forward
    • DTC Training Video available
    • DAC Permissions assigned in the DRC INSIGHT Portal
    • Technology User Guide, Technology training, and other technology resources available

    December

    ACT
    • Submit accommodations requests to ACT
    • Attend ACT Site Readiness Webinar
    • Complete Site Readiness Tasks, including Mock-Administration and ProctorCache (online testing)
    ACCESS for ELLs
    • Testing Window Opens
    DLM
    • Begin to upload enrollment, user and roster files using new templates
    • Oversee completion of required training for ALL test administrators
    Forward
    • Braille test materials Order window opens (via DRC INSIGHT Portal)
    • Online Tools Training (OTT) updates posted (OTT available year round)
    • Item Sampler available- Updates posted (Sampler available year round)
    • Student Tutorials Available (Available year round)
    NAEP
    • Pre-Assessment activities completed on MyNAEP

    January

    ACT
    • Deadline for ACT to receive accommodations requests in the Test Accessibility and Accommodations System (TAA)
    • Confirm student rosters (after DPI uploads to PAnext)
    • Deadline to submit reconsideration requests of ACT-Approved accommodations in TAA
     
    ACCESS for ELLs
    • Additional material order window closes (3rd week)
    • Test window closes (last week)
    DLM
    • Begin to upload enrollment, user and roster files using new templates
    • Oversee completion of required training for ALL test administrators
    Forward
    • DAC and SAC Pretest training videos available
    • Test Administrator Training video available
    • Test Administration Manual available 
    • DAC, SAC, DTC, and STC Q & A webinar
    • DRC INSIGHT Portal Guide available
    NAEP
    • Pre-Assessment activities completed on MyNAEP
    • Assessment Window Begins in a typical NAEP year (refer to NAEP calendar for specific dates each year)

    February

    ACT
    • ACT materials ship to schools; schools check in materials
    • Schools conduct pretest sessions (students complete MyACT registration)
    • Schools conduct room supervisor and proctor training
    • Attend Test Administration #2 Webinar
    ACCESS for ELLs
    • All materials due back at DRC for scoring (first week)
    • Data validation window – ensure non-tested codes, student demographics correct
    DLM
    • Data Validation/Revisions (preparation for operational spring window)
    • Oversee completion of required training for ALL test administrators
    • Deadline to mark braille in PNP
    • Send Parent Notification Letters/Brochures
    Forward
    • DAC, SAC, DTC, and STC Q & A Webinar
    • Oversee completion of required training for all test administrators
    • Administrator Tutorials available
    • Optional (two week) Add Accessibility Feature Window 
    • Notify parents/guardians of upcoming assessment
    NAEP
    • Assessments Continue

    March

    ACT
    • Test window 1 and 2 Administration
    • Return testing materials and answer documents via pre-scheduled pickup
    • ACT Student Reports arrive 3-8 weeks after testing
    • Order make-up test date materials
    DLM
    • Data Validation/Revisions (final preparations for operational spring window)
    • Assessment Window Opens
    Forward
    • Assessment Window Opens
    • DAC, SAC, DTC, and STC Q & A Webinar
    • Oversee completion of required training for all test administrators
    • DRC INSIGHT Portal available for (general) test set-up
    • Enter accessibility features for students
    • Print test tickets
    NAEP
    • Assessment Window Closes

    April

    ACT
    • Test Window 3 Administration (final test window)
    • ACT examinee reports arrive 3-8 weeks after testing
    • Enter "Did Not Test" Codes in PAnext
    DLM
    • Assessment Window Closes
    Forward
    • Assessment Window Closes
    • Deadline to order braille in the DRC INSIGHT Portal
    • Ensure all students have completed testing or have a not-tested code in the DRC INSIGHT Portal

    May

    ACCESS for ELLs
    • Student reports and data downloads received (First week)
    • Post-Reporting data validation window – correct errors for state file
    NAEP
    • Districts notified of selection for NAEP (for next school year)

    June

    Forward
    • Student and summary reports available in the DRC INSIGHT Portal
    NAEP
    • Schools notified of selection for NAEP (for next school year)

    July

    ACT
    • School and district aggregated reports available in the ACT Online Reporting (Success.ACT)
    Forward
    • ISRs delivered to Districts
    DLM
    • Student reports become available