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WISEdash for Districts Frequently Asked Questions FAQ

last updated 6/17/2013

See also the WISEdash for Districts home page for an index of resources

  1. I am comparing publicly available data from the WISEdash Public Portal to data available through WISEdash for Districts but the data (counts and percentages) are not matching up. Can you explain why?

  2. There seems to be no way to filter for just FAY students within the Growth dashboard.  Is that a mistake? 

    • That is correct;  the FAY filter is featured only on the WSAS dashboard.
  3. We have found students in the Growth dashboard that are no longer in the school.  For example, they were enrolled for all of 3rd Grade but were not enrolled in 4th Grade, and yet they still show up in the school growth data for Grades 3-4.  Is this a mistake?

    • The growth data is associated with the grade in the prior year so it makes sense that 3rd to 4th Grade Growth would include students that were enrolled in 3rd Grade but not 4th. This is done because the WKCE is administered in fall.
  4. How do I filter by Economic Disadvantaged Status?

    • You can filter WISEdash graphs by economically disadvantaged status, providing that level of access has been granted.  For example, you could see how many economically disadvantaged students are enrolled in each grade by viewing the Enrollment By Grade Level graph and choosing the filter option Econ Disadv Status -- Econ Disadv.  These numbers can then be compared with the Enrollment By Grade Level graph when it is unfiltered.  The Export To Excel function can be used to put the data into a spread sheet for reporting or other purposes.  Also, economic status is shown in the student profile.  There are not, however, dashboards  that compare Econ Disadv and Not Econ Disadv directly.
  5. Will WISEdash data match Turnleaf?

    • Not necessarily.  A data correction was made to WISEdash Secure in May of 2013 related to counting students (both FAY or Not FAY) whether or not they took only a portion of the WSAS tests.  Previously, students were omitted from the count for a particular subject which they did not complete when they had completed a different subject.  Also as a result of this correction, results that were identified as duplicate results after the initial public reporting (WINSS and Turnleaf) are no longer counted in WISEdash.  This impacts earlier years more than recent years.  This does not mean that WISEdash will now match WINSS or Turnleaf.  There are many reasons for the differences (such as the duplicates described above).  WISEdash Secure is a tool to be used by districts to identify trends and problem areas to be addressed in ways that public reporting cannot.  
  6. WISEdash doesn't display properly in Internet Explorer.  Why is this?

    • Try clicking the "Compatibility View" button, at the top of the screen next to the address bar.  That usually fixes the problem. 
  7. When will private school data be added to WISEdash?

    • Currently, there are no plans to add private school data to WISEdash.
  8. Is there state-wide data in WISEdash?

    • The secure version of WISEdash does not provide state-level data to individual districts.  This is due to security.  Because WISEdash contains student-level data, and/or summary data that is not redacted, we need to ensure the security and privacy of the data.  When the public version of WISEdash is released, it will contain statewide numbers.
  9. Where does the data in WISEdash come from?

    • Data comes from a variety of source including what is submitted by your district through WSLS and ISES.  Please see the “Welcome” tab in WISEdash for more details.
  10. Why do I see “unknown grade” display?

    • Due to a delay in resolving district data issues in ISES, updates to enrollment, attendance, high school completion, and certain student demographics will be delayed as well.  This causes values such as student grade level to appear as unknown for many students.  The issues will resolve when the ISES data completes the quality assurance cycle and is loaded to the data warehouse.  DPI appreciates your patience as we work to complete the process by the end of February.
    • Also, please see the Enrollment about the data page for information on the different enrollment points available in WISEdash.
  11. Will the new cut scores be available in WISEdash?

    • Yes.  We are working to add the new cut scores into WISEdash for all years of WKCE data available.
  12. Is there "dummy" data in WISEdash?

    • There is no “dummy” or training data available in WISEdash.  Only the MDAT tool features training data.
  13. How often will WISEdash information be updated?

    • Basic student information from WSLS and the “assigned to” districts for a student is updated nightly.  Most other data is annual.  The current Data Load schedule is on the Welcome tab.
  14. How can we remove a school from WISEdash?  Batavia Elementary School was closed in 2006.  It was a part of the Random Lake School District.

    • WISEdash contains data from 2005-06 forward.  There is indeed data for this school.  Trend metrics only go back 4 years, so 2005-06 is not included in any trends.  Attendance and WSAS will show data in the by-selected-year metrics for this school if 2005-06 is selected in the filter. Enrollment numbers for this school exist, but the enrollment dashboard does not have a metric by selected year – only current and trend.
    • So, overall, you might see this data but only for the specific school year that is available in WISEdash for when the school was open and only for the subjects we have data loaded for in WISEdash currently.
  15. How can I view classroom level data in WISEdash?

    • A teacher is able to search for a student in their class through the student search.  Currently DPI does not have the student-teacher-course link loaded into the system.  It is on the list of future improvements.
  16. Why does it take a long time for the WISEdash authorization to actually become effective? Other applications are instant.

    • The WISEdash security model is much more detailed and complex due to data access and functionality available in the tool.  Security currently runs hourly.  DPI is looking into how to make security updates happen more frequently.  In the meantime, check your authorization email from ASM for a note explaining the delay.
  17. Can I find out which students are in this year’s graduation cohort?

    • Yes, there is a filter in the student search.  Select your school and the desired graduation cohort year.
  18. Our enrollment numbers are not correct when I filter by grade level.  We have 153 students listed as "unknown grade".  I'm assuming that's an error on someone's part on our end, but I'm wondering if that can still be fixed?

    • If you are looking at the ‘current’ metric, the data is pulled from WSLS and indicates the students assigned to a particular district as of "yesterday".  the dashboard is able to filter on different enrollment points. If you would like Third Friday counts, you’ll need to select Third Friday counts from one of the filters.
    • There are 3 ways to check data source dates. 1) Check the Data Load schedule on the Welcome tab. 2)Look at metric Comments. Click the down arrow to the right of the metric title, and select comments. You will see information on the metric and the attributes in the metric.   3) On the dashboard check the left-hand side ‘About the Data’ header and its 'Enrollment Data’ link or by going here:
  19. Is there a way to get Average ACT scores by subject tested without filtering for gender, ELL,etc?

    • Currently that metric is available and you do not have to filter on any of those categories, for example, you can leave [All] in the Gender filter.  If you would like to see Average ACT Scores by subject without a disaggregation (by race/ethnicity on the top dashboard, by ELL, etc.) a metric is not available for that as of February 2013.  If this is something that you would like to see, please submit a request and we can add it to our list for consideration.
  20. Is there a way to show students in the Low SES (socioeconomic status) category compared to students who are not in the Low SES category? I can do this with gender, race, ELL, and disability, but I don't see it for low SES. I can also filter by SES, but don't get a comparison graph.

    • DPI did not make this widely available due to security.  However, your request has been noted and DPI may add a separate dashboard only available with the "Econ Dis" role at a later date.
  21. How important is security and confidentiality?

    • Security and confidentiality need to be reviewed and revisited often.  Using the private data available through the WISE portal comes with responsibilities. The Secure Home Information Page of the DPI website has many definitions and an explanation of the different user and administrator roles. 
  22. Why do I get a screen error that has authentication cards?

    • If you bookmark the application you may get this error screen. It's best to access Secure Home instead of bookmarking WISEdash.
  23. Can my district Acceptable Use Policy (AUP) be used as proof of acceptance of student privacy and confidentiality to grant access to WISEdash?

    • Yes, you can use your district Acceptable Use Policy (AUP) if your district requires all individuals to sign an AUP or other documents that include statements on protecting student privacy and confidentiality in accordance to Federal law (FERPA, Individuals with Disabilities Education Act and National School Lunch Act), State statutes (Pupil Records 118.125, Privileged Communication 118.126 and Law enforcement agency information 118.127), any local laws and district policy.  There is no requirement to have each individual sign another confidentiality agreement for the use of WISEdash and you do not need to amend your AUP document with any specific WISEdash language.
For questions about this information, contact Jeff Perry (608) 264-9552