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WISEdash for Districts Frequently Asked Questions FAQ

last updated 8/16/2017

  1. What is a snapshot?
    • In general terms, snapshots are pieces of data that are copied from active, dynamic tables in the DPI Data Warehouse (DW) at a specific point of time to a “permanent” location to support current and future reporting. This facilitates reporting from an unchanging set of attributes, providing consistent, repeatable query results unaffected by the dynamics of real-world changes and corrections.
    • The snapshots will serve as the permanent data source for certified reporting by DPI. This includes TFS Count Date enrollment, Oct. 1 Child Count, certified attendance, high school completion, dropouts, statewide assessment demographics, and others.
    • For more information on snapshots dashboard please see https://dpi.wi.gov/wisedash/districts/about-data/snapshots.
  2. When are the next snapshots?
  3. What are the differences between the snapshot dashboards and the topic dashboards in WISEdash for Districts?
    • The Snapshot dashboards in WISEdash for Districts provide users with tools to query data captured in a snapshot and compare that data to their district’s current data from the main DW tables. These comparisons can help the district identify and correct data reporting deficiencies in preparation for a future snapshot event. For more information on the snapshot dashboards please see https://dpi.wi.gov/wisedash/districts/about-data/snapshots. Note that the snapshot dashboards provide- a way for districts to select the set of students that are/were attending a selected district/school or that are/were accountable by, but not necessarily attending, a given district/school.
    • The topic dashboards in WISEdash for Districts only show data based on the attending district or school/the district that submitted the student records through WISEdata.
  4. Why doesn’t data in the WISEdata Portal match data in WISEdash for Districts?
    • Data flows nightly from WISEdata into WISEdash for Districts. Note that any data with errors have the potential to impact the data you see in the dashboards. Specific errors that result in data not flowing from WISEdata to WISEdash are noted by the ‘critical’ icon Critical Icon in the WISEdata portal.
  5. I have a lot of questions on how Special Education data should be submitted through WISEdata and how the data appears in WISEdash. Where can I go for more information?
  6. I use STAR or MAP as one of my local assessments. How can I sign up to be included in the vendor extracts to DPI so that my data shows up in WISEdash for Districts?
    • For STAR, follow these simple steps to request that your Renaissance® Star data be shared with WISEdash for Districts. Once the process is complete, test results will begin flowing into WISEdash every weekend.
    • For MAP, a district administrator must sign an agreement with DPI and NWEA, the publisher of MAP tests, allowing NWEA to provide assessment results directly to DPI. The form will need to be submitted to DPI once signed.
  7. What is a cohort?
    • Cohorts inside WISEdash for Districts lets you create groups of students or schools to follow. Cohorts are an excellent tool during data inquiry. Early in the school year, a whole classroom cohort could be established to monitor its members’ progress. During year-end data investigations, a cohort could be created to provide evidence for instructional or school improvements.
    • Cohorts can be built Manually (student search) or by Drill-and-Click (selecting students from the detail list).
    • Cohorts can either have Student members or School members (groups of similar school types).
    • NOTE: Your security role always applies while viewing a cohort. If your security role disallows access to sensitive student information, you will not see sensitive data—even if the cohort is public.
  8. How can I create a cohort in WISEdash for Districts?
  9. Where can I find privacy resources to use in my district?
  10. Where can I find more information about data collected at DPI?
  11. I am comparing publicly available data from the WISEdash Public Portal to data available through WISEdash for Districts but the data (counts and percentages) are not matching up. Can you explain why?
  12. How do I filter by Economic Disadvantaged Status?
    • Only users with the Economic Indicator Analyst role in WISEdash for Districts. With this role a user can filter and group by WISEdash graphs by economically disadvantaged status and view economic status indicators on the student profile.
  13. Will WISEdash data match data in the test vendor portals?
    • Not necessarily. Assessment data files loaded from assessment vendors have additional business rules applied to the data to integrate the data into the data warehouse. Examples of these business rules include student matching and duplicate resolution, school matching, and linking the data to the state demographics that will be used for all reporting requirements.
    • In addition, test vendor portals often don’t display non-tested students nor calculate percentages of at different performance levels considering non-tested students.
    • Finally, vendor portals would not provide filtering for School or District FAY which is determined after DPI receives the data.
  14. When will private school data be added to WISEdash?
    • Currently, there are no plans to add private school data to WISEdash.
  15. Is there statewide data in WISEdash?
    • Yes. Most dashboards within WISEdash for Districts include statewide graphs for comparison. The WISEdash Public Portal provides additional ways to compare to statewide data, as well as individual districts and schools..
  16. Where does the data in WISEdash come from?
    • Data comes from a variety of sources, including what is submitted by your district through WISEid and WISEdata. Please see the “Welcome” tab in WISEdash for Districts for more details.
  17. Why do I see “Unknown” values?
    • There are a number of reasons that “Unknown” values appear in WISEdash. Often this is due to unresolved district data submission errors that cause erred values to be removed.
    • Assessment data loaded from outside vendors may contain results that cannot be positively associated with one particular student. This data is still reported in WISEdash, but the student and all demographics for the result are set to “Unknown”.
  18. Is there "dummy" data in WISEdash?
    • There is no “dummy” or training data available in WISEdash, however, a feature called “Presentation Mode” can be used to obscure the identity of students in a training setting. Presentation Mode is used alongside of each user in the session signing a confidentiality form.
  19. How often will WISEdash information be updated?
    • Information from WISEdata is updated nightly in WISEdash. Some data sources are updated a few times a year while others are annual. The current Data Load schedule is on the Welcome tab.

  20. How can I view classroom-level data in WISEdash?
    • Teachers are able to search for students in their class through the student search to create a cohort of their students. Currently DPI does not have the student-teacher-course link loaded into the system to apply this level of security automatically. It is on the list of future additions that may be possible through the WISEdata roster collection.
  21. Why does it take a long time for the WISEdash authorization to actually become effective?
    • If "Wisconsin Information System for Education Dashboard (WISEdash)" is listed when you login to Secure Home you have been granted access. The WISEdash security model is detailed and complex due to data access and functionality available in the tool. Security refresh currently runs every 10 minutes.
  22. Can I find out which students are in this year’s graduation cohort?
    • Yes, there is a chart on the High School Completion Rates dashboard (HS Completion Rate Cohorts) that provides this data. There is also a filter in the student search. Select your school and the desired graduation cohort year.
  23. How important is security and confidentiality?
    • Security and confidentiality need to be reviewed and revisited often. Using the secure data available through the WISE portal comes with responsibilities. The Secure Home Information Page of the DPI website has many definitions and an explanation of the different user and administrator roles.
  24. Why do I get a screen error that has authentication cards?
    • If you bookmark the application, you may get this error screen. It's best to access Secure Home instead of bookmarking WISEdash.
  25. Why is WISEdash for districts not showing any active students during the summer break?
    • Current special education indicators and enrolled student counts may go down to zero in the summer time between the last day of school and the first day of school. This happens due to the collection of start and end dates on enrollments and special education records that typically indicate all students as inactive the day after the last day of school. These students will not become active until the future start date that is entered for the next school year.