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On-site Monitoring

Overview

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Each year, SFAs are required to conduct monitoring visits of each school meal service site to do a self-assessment of the counting, claiming and general areas to ensure program integrity and accountability.

On-site monitoring is required for all School Food Authorities (SFAs) with more than one school site operating the National School Lunch Program (NSLP), and the School Breakfast Program (SBP). It is also required for all SFAs operating the Afterschool Snack Program (ASP), regardless of only operating at one site.

Seamless Summer Option (SSO) Site Monitoring Requirements

Site monitoring is required under SSO. The School Nutrition Team (SNT) has received clarification from the USDA that only SFAs with more than one SSO site are required to conduct monitoring visits. This includes SSO sites that your SFA may have elected to add to your Program Operations Application to service school or community sites outside of your SFA.

Waiver for Completing Monitoring Onsite in School Year (SY) 2021-22

The requirement to complete site monitoring through an onsite visit can be waived under the COVID-19: Child Nutrition Response #94 during COVID-19. For SFAs that elected to waive the requirement to complete the monitoring onsite, the monitoring form(s) still need to be completed for each applicable site through a desk audit. All other onsite monitoring requirements are still in effect, with the exception of the deadline to complete this, which has been extended from February 1 to June 30, 2022. Please note, this waiver is in effect until 30 days after the end of the public health emergency, declared by the United States Department of Health and Human Services. If the public health emergency is lifted within the school year, SFAs will need to transition to onsite monitoring.

Completed monitoring forms do not need to be submitted to the SNT but should be maintained at the SFA.

On-Site Monitoring Forms

Seamless Summer Option (SSO)

The SSO Monitoring Form has been created to more accurately reflect operations under the SSO. The form can be utilized for both breakfast and lunch and must be completed annually for sites serving lunch and 50% of the sites serving breakfast so that each school operating the School Breakfast Program is reviewed once every two years.

National School Lunch Program (NSLP)

This form must be completed annually for all sites operating NSLP.

School Breakfast Program (SBP)

This form must be completed annually for 50% of sites operating SBP. Each school operating the SBP must be reviewed once every two years.

Afterschool Snack Program (ASP)

Unlike the NSLP and SBP, the ASP requires two assessments annually. For SY 2021-22, the Afterschool Snack Program monitoring requirement have been waived, but SFAs are encouraged to monitor Afterschool Snack Program sites for program compliance, as able. For more information on the ASP on-site monitoring requirements, visit the ASP webpage.