The U.S. Department of Agriculture’s (USDA) Administrative Review (AR) assesses a School Food Authorities (SFA) administration of the National School Lunch Program (NSLP), School Breakfast Program (SBP), After School Snack Program (ASP), Fresh Fruit and Vegetable Program (FFVP), Seamless Summer Option (SSO), and other Federal or State school nutrition programs. The School Nutrition Team (SNT) has been approved for a five-year review cycle.
The USDA COVID-19: Child Nutrition Response #97 Nationwide Waiver to Provide Flexibility for School Meal Programs Administrative Reviews of School Food Authorities Operating Only the Seamless Summer Option in SY 2021-22, allows State agencies to conduct ARs when SFAs are only operating the SSO in SY 2021-22. There are some regulations that are not applicable under SSO and will not be reviewed during the AR.
The objectives of the AR are to:
- Determine whether the SFA meets program requirements.
- Provide technical assistance and support for your program.
- Secure any needed corrective action.
- Assess fiscal action, if applicable.
With COVID-19 social distancing requirements and current state government travel restrictions, the USDA released COVID–19: Child Nutrition Response #94 Nationwide Waiver of Onsite Monitoring Requirements in the School Meal Programs, waiving the requirement to conduct ARs onsite. This waiver is in effect until 30 days after the end of the public health emergency, declared by the United States Department of Health and Human Services. All ARs will begin as offsite ARs, unless the public health emergency ends, or other circumstances warrant an onsite review.
- List of Documents and Records Needed
- AR Process In A Nutshell
- Calendar of School Nutrition Program Requirements
- SNSDC Classes
AR in the School Nutrition Programs Final Rule, USDA, 07/29/16
Administrative Review Areas
Fiscal action is the recovery of improperly paid funds and is assessed when errors are found in the Performance Standard I: Meal Access and Reimbursement section (excluding verification errors) and the Performance Standard II: Nutritional Quality and Meal Pattern section. Fiscal action is not required for errors found in the General Program Compliance areas, unless repeated or egregious violations are not corrected.
A USDA fiscal action workbook is utilized to calculate fiscal action. The SA may disregard an overclaim, if it does not exceed $600 per program. SFAs that have an overclaim of $600 or more that must be reclaimed, may appeal using the appeal procedures for the Child Nutrition Programs.