A Procurement Review (PR) will be conducted of each School Food Authority (SFA) within an Administrative Review (AR) cycle (i.e. once every five years). Documentation requested during the PR will come from the prior school year. Use the materials below to prepare.
Procurement Review Forms
School Food Authority (SFA) Forms
These forms are completed by the SFA once requested by the reviewer. The SFA will explain their procurement activity in the nonprofit school food service account and submit supporting records, like bids, solicitations, invoices, procurement manual, etc.
Instructions to Download and Complete PR Forms
- Standard- Available upon request.
- Joint Agreement - Buying School- Available upon request.
- Updated Template: Local Agency Procurement Review Tool for School Food Authorities Beginning in School Year 2019-2020: SP 33-2019, USDA, 8/19/2019
These checklists are used by State Agency (SA) reviewers to audit each procurement conducted by the SFA. SFAs can use these checklists as a tool during the procurement planning process to verify that all required steps are taken and that proper documentation is maintained.
- Small Purchase
- RFP and IFB
- Joint Agreement
- Vended Meals Agreement (less than $250,000)
Assistant Director School Nutrition Team
Jessica Oele, MS, RDN, CD