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Procurement Review

Overview 

A Procurement Review (PR) will be conducted of each School Food Authority (SFA) within an Administrative Review (AR) cycle (i.e. once every five years). Items requested during the PR will be from the current and previous school years. For example: If you are receiving a PR during School Year (SY) 2024-25, documentation will be provided for SY 2023-24 and SY 2024-25. If procurement of a contract occurred before this time, reviewers may request documents supporting those procurements.
 
The PR will only look at items purchased using funds from the Non-profit School Food Service Account (Fund 50 in public SFAs). Purchases made using other funds will not be evaluated during this review. Use the materials below to prepare.

Review Forms

School Food Authority (SFA) Forms

The below form is completed by the SFA once requested by the reviewer. The SFA will explain their procurement activity in the nonprofit school food service account and submit supporting records, like bids, solicitations, invoices, procurement manual, etc. 

Reviewer Checklists

The below checklists are used by State Agency (SA) reviewers to audit each procurement conducted by the SFA. SFAs can use these checklists as resources to verify that the required purchasing steps are taken and that documentation is maintained. SFAs do not need to complete these forms. 

Reviewers

Randy Jones

Assistant Director School Nutrition Team
(608) 267-2277
 

Jessica Oele, MS, RDN, CD

Contracts Specialist
(608) 266-3296

jessica.oele@dpi.wi.gov

Lera Karns

Contracts Specialist
(608) 267-9288
 
Kassidy Wright 
Contract Specialist
608-266-9686