Overview
A Procurement Review (PR) will be conducted of each School Food Authority (SFA) within an Administrative Review (AR) cycle (i.e. once every five years). Items requested during the PR will be from the current and previous school years. For example: If you are receiving a PR during School Year (SY) 2024-25, documentation will be provided for SY 2023-24 and SY 2024-25. If procurement of a contract occurred before this time, reviewers may request documents supporting those procurements.
The PR will only look at items purchased using funds from the Non-profit School Food Service Account (Fund 50 in public SFAs). Purchases made using other funds will not be evaluated during this review. Use the materials below to prepare.
Review Forms
School Food Authority (SFA) Forms
The below form is completed by the SFA once requested by the reviewer. The SFA will explain their procurement activity in the nonprofit school food service account and submit supporting records, like bids, solicitations, invoices, procurement manual, etc.
- PI-6034 Vended Meals Agreement (VMA) - Complete this form for SFAs notified of PR during SY 2024-25.
Reviewer Checklists
The below checklists are used by State Agency (SA) reviewers to audit each procurement conducted by the SFA. SFAs can use these checklists as resources to verify that the required purchasing steps are taken and that documentation is maintained. SFAs do not need to complete these forms.
- Micro-purchase
- Small Purchase
- RFP and IFB
- Joint Agreement
- Vended Meals Agreement (less than $250,000)
- Updated Template: Local Agency Procurement Review Tool for School Food Authorities Beginning in School Year 2019-2020: SP 33-2019, USDA, 8/19/2019
Reviewers
Randy Jones
Assistant Director School Nutrition Team
(608) 267-2277
Jessica Oele, MS, RDN, CD
Contracts Specialist
(608) 266-3296
Lera Karns
Contracts Specialist
(608) 267-9288
Kassidy Wright
Contract Specialist
608-266-9686