Overview
A Procurement Review (PR) is conducted of each School Food Authority (SFA) within an Administrative Review (AR) cycle (i.e. once every five years). Items requested during the PR will be from the current and previous school years. For example: If you are receiving a PR during School Year (SY) 2024-25, documentation will be provided for SY 2023-24 and SY 2024-25. If procurement of a contract occurred before this time, reviewers may request documents supporting those procurements.
The PR will only look at items purchased using funds from the Non-profit School Food Service Account (Fund 50 in public SFAs). Purchases made using other funds will not be evaluated.
Review Cycle Schedule
PR Cycle 1 - SY 2022-23
SFAs contracted with a FSMC
PR Cycle 2 - SY 2023-24
SFAs contracted with a FSMC
PR Cycle 3 - SY 2024-25
- SFAs using a Vended Meal Agreement
- SFAs contracted with a FSMC
PR Cycle 4 - SY 2025-26
- Buying Groups
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School Cooperatives (some Self-Op SFAs)
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Group Purchasing Organization (GPO) (all SFAs)
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- SFAs contracted with a FSMC
PR Cycle 5 - SY 2026-27
- SFAs operating as Self-Op
- SFAs contracted with a Joint Agreement
- SFAs contracted with an FSMC
PR Cycle starts over again - SY 2027-28
FSMC Contracts require two PRs per five-year cycle
- The first PR is a review of the procurement and approval process for the SFA to award the FSMC contract.
- The second PR is a review of contract management including review of invoices and other procurements conducted outside of the FSMC contract.
Review Form
The below form is completed by the SFA once requested by the reviewer. The SFA will explain their procurement activity in the nonprofit school food service account and submit supporting records, like bids, solicitations, invoices, procurement manual, etc.
- PI-6034 Vended Meals Agreement (VMA) - Complete this form for SFAs notified of PR during SY 2024-25.
Reviewers
Randy Jones
Assistant Director School Nutrition Team
(608) 267-2277
Jessica Oele, MS, RDN, CD
Contracts Specialist
(608) 266-3296
Lera Karns
Contracts Specialist
(608) 267-9288
Kassidy Wright
Contract Specialist
608-266-9686