Overview
A Food Service Management Company (FSMC) is a commercial enterprise or non-profit organization that provides meals and manages any or all aspects of school food service operations.
Steps to Procure a FSMC
Example: 123456_Hillside_School_District_RFP_SY19-20.doc The SFA will then complete the RFP document and Excel workbook as needed and save changes. Editing locked section(s) of the RFP requires WI DPI approval and assistance. Email requested changed to DPI at: DPIFSMC@dpi.wi.gov Note: The FSMC RFP template, all Excel workbook attachments, any amendments to add, and the FSMC’s proposal will become the “FSMC Contract” with the winning FSMC once fully executed After DPI approves the awarded FSMC contract, the SFA and FSMC will sign it (Attachment F). Once signed by both the SFA and FSMC, the SFA will submit the entire contract to DPI. This consists of the Word narrative document and all Attachments as well as the Excel workbook Attachments. All pages need to be assembled and scanned as ONE document and sent as one file. Please realize that some of these attachments will now be found in the FSMC proposal (typically, Attachments A2, A4, B, D, E, F, O, P, Q, R, S, T, U and V are in the FSMC proposal). Word Attachments: F, N, O, P, Q, R, S, T, U, V, and W, along with the Excel Attachments: A1, A2, A3, A4, B, C1, C2, C3, D, E, G, H, I, J, K, L & M need to be inserted into the Word document per their respective place holders. Both parties must adhere to the terms and pricing of the awarded contract, only language described in the awarded contract is allowed. Any changes to the awarded contract must be reviewed and approved by DPI prior to execution to determine if there is a material change. Material changes are not allowed. These records become part of the SFA’s internal procurement records. A SFA must retain procurement and contract records for at least three years from the date the contract ended and after all other pending matters such as payments and audits are closed out. The SFA should be prepared to provide records and proof that all terms and pricing received as a result of the procurement and used to award a contract were followed in the approved manner. These records must remain in the possession of the SFA.Fixed Price Templates
Cost Reimbursable Templates
Amendment(s) to Add (as applicable)
Renewal Templates
Contract Type
Templates must be submitted to DPI by June 1 to allow time to review and approve before the June 30 contract expiration. If school board approval is required, present the renewal at the May board meeting, or earlier, to accommodate the June 1 due date.